Personal Secretary I(X 2 ) - Public Procurement Regulatory Authority (PPRA)

Personal Secretary I(X 2 )
(Dodoma And Coast Zonal Offices)
Reports to: Assistant Zonal Managers

Duties and Responsibilities

The duties and responsibilities of the Personal Secretary I shall be to:
Type letters and other documents;
Receive visitors, ascertain the nature of their business and relays information to the concerned
Maintain a diary of appointments, meetings, occasions/events, and informs/reminds them before and on due date; .
Handle incoming mails for personal attention of the relevant executive and ensures that information and correspondences are effectively circulated and managed;
Move incoming and outgoing files;
Prepare list of Items required by Personal Secretaries;
Prepare meetings and communicate the information to the concerned officers;
Take dictation and transcription accordingly
Arrange the office of the supported officer appropriately

Qualifications and Experience
Holder of this position must have:-
Form IV or Form VI Secondary Education Certificate with principal passes in English and Kiswahili,
100/120 w.p.m shorthand in English or Kiswahili and 50 w.p.m.
Typing, tabulation and manuscript stage III,
Secretarial Duties and Office Procedure Stage II or equivalent qualification from recognized institutions; and Advanced Computer course certificate.

Work Experience
Should have a minimum of three years relevant working experience in a similar position in a
reputable institution.

Salary Scale: PPRA 3
Terms of Employment: Pensionable

APPLICATION INSTRUCTIONS:

All applicants should be Tanzanian citizens;
Application letters should be enclosed with one recent passport size photograph, copies of birth certificate, computer certificate, CV indicating names and addresses of three reputable referees with reachable telephone numbers, certified copies of relevant certificates and academic transcripts; professional certificates from respective boards. Testimonials, statements of results and results slips will not be accerted;
Applicants must indicate the position they are applying for, on both the application letter and marked on the envelope. Applications which do not indicate the position will be disqualified;
Public servants who have qualifications and wish to apply should route their applications through their employers. Certificates from foreign Universities should be verified by Tanzania Commission for Universities
Only shortlisted candidates will be contacted. .
Applications should be submitted to the address below not later than Monday, 1 st March, 2015.
The Chief Executive Officer, '
Public Procurement Regulatory Authority (PPRA),
PPF Tower, 8th Floor
Ohio Street/Garden Avenue
P. O. Box 49,
DAR ES SALAAM