SENIOR HUMAN RESOURCE OFFICER

The East African Community (EAC) is the regional intergovernmental organization of the Republic of Kenya, the Republic of Uganda, the United Republic of Tanzania, the Republic of Rwanda and the Republic of Burundi with its headquarters in Arusha, Tanzania.

The EAC mission is to widen and deepen economic, political, social and cultural integration to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade and investments.

This is an exciting opportunity for highly motivated and result-driven professionals who are citizens of East African Community Partner States (Burundi, Rwanda, Kenya, Tanzania and Uganda) to apply for the following position:

SENIOR HUMAN RESOURCE OFFICER– (REF: EAC/HR/2014-2015/008)

Grade: P2

Reports to: Principal Administrative Officer
Organ/Institution: East African Kiswahili Commission

Station: Zanzibar, United Republic of Tanzania

Position Summary

To implement the Commission’s Human Resource strategies, policies and procedures in line with the EAC Staff Rules and Regulations

Duties and Responsibilities

• Advise on understanding, interpreting and implementing the Commission’s Human Resource Policies and procedures in line with the EAC Staff Rules and Regulations;
• Coordinate the recruitment and separation processes  and facilitate the process of staff discipline;
• Ensure the existence of and coordinating welfare programs;
• Maintain and updating the Commission’s Human Resource database;
• Coordinate staff development programs;
• Manage the Commission’s payroll;
• Manage the Commission’s  staff leave roster; and
• Perform any other duties assigned by the Principal Administrative Officer.

Key Qualifications and Experience

• Master’s degree in Human Resource Management, Business Administration, Public Administration, Social Sciences or equivalent qualifications from a recognized University

• Minimum of eight (8) years of experience in similar position with three (3) years at middle level management

Skills and Competencies

• Excellent interpersonal and communication skills (listening and questioning, written and presentation);
• Excellent planning and coordination skills;
• Very strong skills in effectively, guiding and counselling diverse staff;
• Knowledge of computerized Human Resource Management Systems.(Inspiro People)

Duration of Contract:  Five (5) years, renewable once.

Terms and Conditions of Service

All positions are subject to the application of the Quota System while the Drivers positions under the General Support Staff category are subject to recruitment under local terms and from the host country only.

Fringe Benefits

All posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover. These benefits are only for established positions.

Education Qualifications

All candidates applying must have qualifications that are recognised by the relevant national accreditation body in their respective countries. This condition is applicable for locally and internationally attained qualifications.

All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their countries. Examples include: Accountants, Auditors, Engineers, Procurement Specialists, and Medical Personnel.

Relevant Working Experience

Relevant working experience in this regard refers to post highest required education work experience. Internship, training, apprenticeship and clerkship will not be considered as relevant work experience. The same will apply for any experience attained before professional certification where relevant.

Equal Opportunity

The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

How to Apply

If you believe you are the right candidate for the above positions, send your application, detailed curriculum vitae, photocopies of academic certificates, and names and contact details of three referees.

Please quote the respective reference number on both on the application letter and envelope. For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below.

Applications should be submitted to the address below no later than Monday, 10th November 2014.

Please note:

1. You may submit your application either electronically or in hard copy but not both.

2. Applications which do not: indicate nationality and age; the reference number; or have an application letter attached; have certified copies of academic certificates; or fail to provide three referees will be disqualified.

The Director,

Executive Selection Division

Deloitte Consulting Limited 10th Floor PPF Tower

Cnr of Ohio Street & Garden Avenue:

P O Box 1559 Dar-es-Salaam, Tanzania Fax +255(22) 2116379

E-mail: esd@deloitte.co.tz www.deloitte.com

Read More

Human Resources Officer , Mbeya

Locally known as the Walter Reed Southern Highlands AIDS Program, the Henry Jackson Foundation Medical Research International (HJFMRI) is an international non-governmental organization working in several countries conducting research studies and providing care and treatment to people affected by HIV/AIDS.  HJFMRI is funded by the Presidents Emergency Plan for AIDS Relief PEPFAR.

In collaboration with the Ministry of Health and Welfare (MOHSW), HJFMRI has been leading a comprehensive HIV/AIDS care and treatment program in the Southern Highlands of Tanzania since 2004 with support from the President’s Emergency Plans for AIDS Relief (PEPFAR).  The program is based within the Mbeya Referral Hospital and has since extended to more than 100 health facilities in Mbeya, Rukwa and Ruvuma regions, which collectively represent a catchment area of about 6 million people.  Mbeya region is one of high prevalence regions in Tanzania and expansion of HIV care and treatment programs is critical.

Walter Reed Program is seeking qualified candidate to fill the positions below.  Cover letters and resumes should be sent to the Human Resources Manager, P.O. Box 6396, Mbeya or e-mailed to;  recruitment@wrp-t.org   NOTE:  to be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE. Deadline for submission of the application is October 20th, 2014. Those who do not meet the minimum requirements as detailed below should not submit applications.

JOB DESCRIPTION

Position: Human Resources Officer
Reports to: Human Resources Manager
Location: Mbeya


PURPOSE OF THE POSITION

The Human Resource Officer is responsible for providing support in the various human resource functions, which include recruitment, staffing, training and development, performance monitoring and employee counseling.

SCOPE

The Human Resource Officer provides advice and assistance to supervisors and staff. This may include information on training needs and opportunities, job descriptions, performance reviews and personnel policies of the Council.

The position coordinates the staff recruitment process .The Human Resource Officer provides advice and support to supervisors and staff selection committees and ensures that they have accurate and timely information in order to make effective decisions. Failure to provide adequate advice or assistance may result in lost opportunities for staff development, poor staff morale, financial loss to staffs for residents and a loss of credibility

RESPONSIBILITIES

Provide support to supervisors and staff to develop the skills and capabilities of staff.
Main Activities:
• Ensure that accurate job descriptions are in place
• Provide advice and assistance with writing job descriptions
• Provide advice and assistance when conducting staff performance evaluations
• Identify training and development opportunities
• Organize staff training sessions, workshops and activities
• Process employee requests for outside training while complying with policies and procedures
• Provide basic counseling to staff who have performance related obstacles
• Provide advice and assistance in developing human resource plans
• Provide staff orientations
• Access funding for training and write proposals

Monitor staff performance and attendance activities.
Main Activities:
• Monitor daily attendance.
• Investigate and understand causes for staff absences.
• Recommend solutions to resolve chronic attendance difficulties.
• Provide basic counseling to staff that have performance related obstacles.
• Provide advice and recommendations on disciplinary actions.
• Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services.
• Inform affected staff or residents of unexpected absences from work and coordinate actions ensuring the continuity of services such as cancellation of events and locating keys.

Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff.
Main Activities:
• Provide advice and assistance to supervisors on staff recruitment
• Prepare notices and advertisements for vacant staff positions.
• Schedule and organize interviews
• Participate in applicant interviews
• Conduct reference checks on possible candidates
• Prepare, develop and implement procedures and policies on staff recruitment
• Inform unsuccessful applicants
• Conduct exit interviews

Provide information and assistance to staff, supervisors on human resource and work related issues. Main Activities:
• Develop and implement a human resources plan and personnel management policies and procedures
• Promote workplace safety.
• Provide advice and assistance to staff and management on pay and benefits systems
• Research and monitor human resource systems in other organizations within the community.
• Explain and provisions of the personnel policy.
• Explain employment standards and legislation such as workers compensation, labour standards and Fair Practice Act.
• Organize the transitional provisions of employee compensation, pay and benefits when positions are transferred or new positions are funded through contribution agreements and other special funding arrangements.
• Arrange for the repairs of computers and other office equipment and assist with organizing staff to carry out work due periods of equipment shutdowns.
• Attend Council meetings to provide information, when necessary.
 Perform other related duties as required

KNOWLEDGE, SKILLS AND ABILITIES
(The knowledge, skills and attitudes required for satisfactory job performance)

Qualifications:

• At least a Bachelor degree in Business, Public Administration, Communication, Psychology, or other similar degree.
• At least three (4) years previous work experience as an HR/Administrative Officer
• General knowledge of the principles and practices of personnel administration; ability to establish and maintain effective relationships with peers and employees; ability to present information and make recommendations effectively in oral and written form. Proficient computer skills and working knowledge of the Internet.
• Demonstrated ability to work under pressure and make deadlines.
• Demonstrates good judgment; approachable and professional; solid problem solving skills; ability to handle multiple tasks; self-motivated; well organized.
Knowledge
The incumbent must have proficient knowledge in the following areas:
• Human resources management
• Job descriptions
• Performance review methods and techniques
• Staff training, development and
• Recognition
• Delegation
• Mentoring and coaching
• An understanding of relevant legislation, policies and procedures
• An understanding of the northern cultural and political environment
• An understanding of the roles and responsibilities of First Nations Councils
An understanding of land claims and self-government

Skills
The incumbent must demonstrate the following skills:
• Supervisory skills
• Team building skills
• Problem solving skills
• Basic counseling skills
• Negotiations skills
• Effective verbal and listening communications skills
• Computer skills including the ability to operate spreadsheets and word-processing programs at a highly proficient level
• Effective written communications skills including the ability to prepare reports, proposals’ policies and procedures
• Effective public relations and public speaking skills
• Research and program development skills
• Stress management skills
• Interviewing skills
• Time management skills

Personal Attributes
The incumbent must maintain confidentiality, use sound judgment and perform independently while performing the duties of the human resource officer. The incumbent must also demonstrate the following personal attributes:
• Maintain standards of conduct
• Be respectful
• Possess cultural and political awareness and sensitivity
• Be flexible
• Demonstrate sound work ethics
• Be consistent and fair

Read More