POSITION 1: PROJECT ACCOUNTANT
DUTY STATION: Dares Salaam
GENERAL POSITION SUMMARY: The Project Accountant will assist the Senior Finance Manager in accounting, financial, and administrative functions for projects in Tanzania by maintaining accounting records and providing adequate accounting information and ensures the same is maintained in accordance with the laid down policies and procedures of the organization and in accordance with International Accounting Standards.
Other duties will include assisting in the process of accounting transactions, financial reporting, budgeting, cash flow, banking, grant management, and compliance with Heifer policies and donor requirements.
DETAILED RESPONSIBILITIES AND DUTIES.
• Management of all finances and preparation of project financial reports
• Assisting the Senior Finance Manager in proper maintenance of accounting system and posting of transactions on daily basis. Responsible for accounting (controlling all accounts on daily and monthly basis).
• Preparation and maintenance of cash flow
• Preparation of projects' finance management reports and reviewing with the project managers
• Responsible for proper tax computation (proper calculation of the taxes and their timely submission)
• Responsible for tax exemption/withholding procedures and verification of suppliers invoices before payment.
• Budgeting for projects at Field offices.
• Facilitate the procurement process in the procurement committee for project related procurements.
• Maintenance of staff imprest accounts.
• Training of Partners on financial management and Logistics during field visits
• Responsible for preparation of the accounting for annual audit or audits organized by the donors.
• Assist in the preparation of financial reports and documentation as and when required by Heifer International according to the respective donor standards.
• Play a supportive role in the annual projects budgeting process.
• Prepare financial reports and documentation if required for projects closure and audit purposes.
• Collect and facilitate review of special reports for internal control.
• Ensure the maintenance of an accurate and up to date fixed asset register
• Perform other related duties as required
OTHERS
• Carry out other duties that may from time to time be assigned to you by Senior Finance Manager in the interest of HIT and Heifer International in general.
• This Job Description only serves as a guide for this position. HIT reserves the right to revise this job description as when necessary without prior notice. Experience in donor relations, strategy and proposal development.
• Ability to plan and ensure the implementation of projects, management and report on resources effectively.
• Ability to travel within the country and possibly internationally.
• Able to cope with the demand of duties which might require extra hours of working
• Managing and executing multiple tasks.
REQUIRED SKILLS
• Rich knowledge of accounting principles and practice.
• Ability to prepare, manage, and monitor budgets.
• Proficient use of English language, both oral and written.
• Ability to create and present documents in a well-designed and attractive format with superior attention to detail.
• Demonstrate a high degree of integrity.
• Ability to effectively communicate information to all levels of management and peers.
• Ability to determine proper accounting treatment of transactions.
• Good communication and analytical skills
• Attention to details
• Strong interpersonal and Management skills
• Computer skills (MS Office Suite, DOS, Accounting packages) is essential
QUALIFICATION, EXPERIENCE AND COMPETENCIES
• Bachelor's Degree or equivalent in finance or accounting or related field from a recognized higher learning institution.
• At least five (5) years' work experience in a busy not for profit finance/ accounting office
• Proficient use of Microsoft Excel.
DUTY STATION: Dares Salaam
GENERAL POSITION SUMMARY: The Project Accountant will assist the Senior Finance Manager in accounting, financial, and administrative functions for projects in Tanzania by maintaining accounting records and providing adequate accounting information and ensures the same is maintained in accordance with the laid down policies and procedures of the organization and in accordance with International Accounting Standards.
Other duties will include assisting in the process of accounting transactions, financial reporting, budgeting, cash flow, banking, grant management, and compliance with Heifer policies and donor requirements.
DETAILED RESPONSIBILITIES AND DUTIES.
• Management of all finances and preparation of project financial reports
• Assisting the Senior Finance Manager in proper maintenance of accounting system and posting of transactions on daily basis. Responsible for accounting (controlling all accounts on daily and monthly basis).
• Preparation and maintenance of cash flow
• Preparation of projects' finance management reports and reviewing with the project managers
• Responsible for proper tax computation (proper calculation of the taxes and their timely submission)
• Responsible for tax exemption/withholding procedures and verification of suppliers invoices before payment.
• Budgeting for projects at Field offices.
• Facilitate the procurement process in the procurement committee for project related procurements.
• Maintenance of staff imprest accounts.
• Training of Partners on financial management and Logistics during field visits
• Responsible for preparation of the accounting for annual audit or audits organized by the donors.
• Assist in the preparation of financial reports and documentation as and when required by Heifer International according to the respective donor standards.
• Play a supportive role in the annual projects budgeting process.
• Prepare financial reports and documentation if required for projects closure and audit purposes.
• Collect and facilitate review of special reports for internal control.
• Ensure the maintenance of an accurate and up to date fixed asset register
• Perform other related duties as required
OTHERS
• Carry out other duties that may from time to time be assigned to you by Senior Finance Manager in the interest of HIT and Heifer International in general.
• This Job Description only serves as a guide for this position. HIT reserves the right to revise this job description as when necessary without prior notice. Experience in donor relations, strategy and proposal development.
• Ability to plan and ensure the implementation of projects, management and report on resources effectively.
• Ability to travel within the country and possibly internationally.
• Able to cope with the demand of duties which might require extra hours of working
• Managing and executing multiple tasks.
REQUIRED SKILLS
• Rich knowledge of accounting principles and practice.
• Ability to prepare, manage, and monitor budgets.
• Proficient use of English language, both oral and written.
• Ability to create and present documents in a well-designed and attractive format with superior attention to detail.
• Demonstrate a high degree of integrity.
• Ability to effectively communicate information to all levels of management and peers.
• Ability to determine proper accounting treatment of transactions.
• Good communication and analytical skills
• Attention to details
• Strong interpersonal and Management skills
• Computer skills (MS Office Suite, DOS, Accounting packages) is essential
QUALIFICATION, EXPERIENCE AND COMPETENCIES
• Bachelor's Degree or equivalent in finance or accounting or related field from a recognized higher learning institution.
• At least five (5) years' work experience in a busy not for profit finance/ accounting office
• Proficient use of Microsoft Excel.
Application procedure.
Only email application with the position title placed in the subject line is accepted .Please send your application to recruitment@hrsolutions.co.tz please note that the application deadline is 15th December 2014 and only SHORTLISTED CANDIDATES WILL BE CONTACTED.
Please include
1. Cover letter
2. Curriculum vitae with name and telephone contacts of three referees.
3. Copies of relevant certificates
4. Salary history.
SOURCE: DAILY NEWS OF 1 DECEMBER 2014
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POSITION 2: PROJECT OFFICER – LIVESTOCK DEVELOPMENT
DUTY STATION: Mbeya/ Mbozi
GENERAL POSITION SUMMARY: the Project Officer – Livestock Production is responsible for providing strategic and technical support regarding the implementation of all field operations relating to good livestock husbandry, production and overall animal well being, carrying out field capacity building to stakeholders, organize groups for input supplies (veterinary drugs and feeds) and writing progress reports.
DETAILED RESPONSIBILITIES AND DUTIES
Resource Management of Project Material and Financial Resources
• Ensure proper management of Original Placements of Livestock and Passing on the Gift from the same and Other Resources,
• Facilitate the procurement of livestock production inputs supplies in accordance with approved Heifer policies and procedures
• Recommend project budget adjustments based on field realities within approved budget
• Ensure proper management of Heifer assets and other resources according to policies and procedures in force
• In collaboration with the Accountant, manages project funds and implements financial controls
Project Planning, Coordinating and Implementation
• Prepare result oriented annual work plans and budgets taking into consideration recommendations from internal and external reviews and evaluations.
• Provide strategic technical assistance to both Project Supervisors and Farmers on issues pertaining to animal husbandry (feeding, housing and diseases control) and breeding and offer appropriate follow up measure
• In conjunction with area Project Supervisor, arrange and conduct village level training sessions on subject matter needing intervention for farmers and farmer's groups
• Keep your immediate Supervisor updated with regard to project implementation and provide advice as to how to manage project operations.
• Facilitate and coordinate trainings in all aspects of crop/livestock production and wellbeing
• Facilitate and coordinate livestock disease prevention and control programs
Project Monitoring and Evaluation and Report Writing
• In collaboration with Monitoring and Evaluation Manager, ensures monitoring and evaluation system is fully implemented
• Lead the timely monitor and document POG fulfill in the assigned project
• Prepare and submit progress reports on program and project activities
• Monitor donor contract submission dates and deadlines to ensure the fulfilment of reporting responsibilities
• Collaborate to facilitate regular participatory project self-review and planning by project groups.
• Develop and promote best practice examples and ensure documentation of experience and lessons learned.
• Visit project sites on regular basis for monitoring and proper execution of activities
• Advise and assist in designing and updating appropriate animal records, maintain detailed records and up to date paperwork for all duties as per current operating formats
• Write precisely and submit timely all the periodical reports that you are required to produce as per agreed formats
Fundraising and Resources Mobilization
• Collaborate with the Program Cluster Manager to identify and prepare draft concept notes for fundraising purpose
• Participate in the project proposal development and developing winning grassroots development project proposals for funding
Field Collaboration /Partnerships and Networking
• Promote collaboration between Heifer Tanzania and all the relevant ministries of the Government of Tanzania in the project communities in the program cluster.
• Promote collaboration between Heifer Tanzania and other development agencies ( NGOS, GO and CBOs etc) in the program cluster
• Manage and maintain operational networks/partnerships in project communities
• Handle matters of interest to Heifer Tanzania with the public, donors, volunteers, collaborators and partners in the project communities with courtesy and tact.
Communication With / From the Field
• Ensure effective communication within the Program Cluster team and entire country program.
• Coordinate the dissemination of incoming/outgoing communications between Program and field projects.
• Provide information in public as requested required and approved by Country director
• Strengthen effective communication from the project committees, farmer groups to the program level and vice versa.
Personal and Professional Development and Team Building
• Carry yourself both professionally and personally so as to bring credit to Heifer International and to not jeopardize its mission
• Demonstrate professionalism in the execution of duties
• Be a team player in the course of executing your duties for the fulfillment of Heifer mission
OTHERS
• Carry out other duties that may from time to time be assigned to you by the Country Director, in the interest of HPI Tanzania and Heifer International in general.
• This Job Description only serves as a guide for this POSITION.
• HPI/Tanzania reserves the right to revise this job description as when necessary without prior notice.
QUALIFICATION, EXPERIENCE AND COMPETENCIES
• Minimum of BSc in Agriculture/ Animal Science, Veterinary medicine or related fields.
• At least five (5) years field experience in agriculture/ rural development projects
• Strong experience interacting with dairy producers on a day to day basis
• Managing and executing multiple tasks.
DUTY STATION: Mbeya/ Mbozi
GENERAL POSITION SUMMARY: the Project Officer – Livestock Production is responsible for providing strategic and technical support regarding the implementation of all field operations relating to good livestock husbandry, production and overall animal well being, carrying out field capacity building to stakeholders, organize groups for input supplies (veterinary drugs and feeds) and writing progress reports.
DETAILED RESPONSIBILITIES AND DUTIES
Resource Management of Project Material and Financial Resources
• Ensure proper management of Original Placements of Livestock and Passing on the Gift from the same and Other Resources,
• Facilitate the procurement of livestock production inputs supplies in accordance with approved Heifer policies and procedures
• Recommend project budget adjustments based on field realities within approved budget
• Ensure proper management of Heifer assets and other resources according to policies and procedures in force
• In collaboration with the Accountant, manages project funds and implements financial controls
Project Planning, Coordinating and Implementation
• Prepare result oriented annual work plans and budgets taking into consideration recommendations from internal and external reviews and evaluations.
• Provide strategic technical assistance to both Project Supervisors and Farmers on issues pertaining to animal husbandry (feeding, housing and diseases control) and breeding and offer appropriate follow up measure
• In conjunction with area Project Supervisor, arrange and conduct village level training sessions on subject matter needing intervention for farmers and farmer's groups
• Keep your immediate Supervisor updated with regard to project implementation and provide advice as to how to manage project operations.
• Facilitate and coordinate trainings in all aspects of crop/livestock production and wellbeing
• Facilitate and coordinate livestock disease prevention and control programs
Project Monitoring and Evaluation and Report Writing
• In collaboration with Monitoring and Evaluation Manager, ensures monitoring and evaluation system is fully implemented
• Lead the timely monitor and document POG fulfill in the assigned project
• Prepare and submit progress reports on program and project activities
• Monitor donor contract submission dates and deadlines to ensure the fulfilment of reporting responsibilities
• Collaborate to facilitate regular participatory project self-review and planning by project groups.
• Develop and promote best practice examples and ensure documentation of experience and lessons learned.
• Visit project sites on regular basis for monitoring and proper execution of activities
• Advise and assist in designing and updating appropriate animal records, maintain detailed records and up to date paperwork for all duties as per current operating formats
• Write precisely and submit timely all the periodical reports that you are required to produce as per agreed formats
Fundraising and Resources Mobilization
• Collaborate with the Program Cluster Manager to identify and prepare draft concept notes for fundraising purpose
• Participate in the project proposal development and developing winning grassroots development project proposals for funding
Field Collaboration /Partnerships and Networking
• Promote collaboration between Heifer Tanzania and all the relevant ministries of the Government of Tanzania in the project communities in the program cluster.
• Promote collaboration between Heifer Tanzania and other development agencies ( NGOS, GO and CBOs etc) in the program cluster
• Manage and maintain operational networks/partnerships in project communities
• Handle matters of interest to Heifer Tanzania with the public, donors, volunteers, collaborators and partners in the project communities with courtesy and tact.
Communication With / From the Field
• Ensure effective communication within the Program Cluster team and entire country program.
• Coordinate the dissemination of incoming/outgoing communications between Program and field projects.
• Provide information in public as requested required and approved by Country director
• Strengthen effective communication from the project committees, farmer groups to the program level and vice versa.
Personal and Professional Development and Team Building
• Carry yourself both professionally and personally so as to bring credit to Heifer International and to not jeopardize its mission
• Demonstrate professionalism in the execution of duties
• Be a team player in the course of executing your duties for the fulfillment of Heifer mission
OTHERS
• Carry out other duties that may from time to time be assigned to you by the Country Director, in the interest of HPI Tanzania and Heifer International in general.
• This Job Description only serves as a guide for this POSITION.
• HPI/Tanzania reserves the right to revise this job description as when necessary without prior notice.
QUALIFICATION, EXPERIENCE AND COMPETENCIES
• Minimum of BSc in Agriculture/ Animal Science, Veterinary medicine or related fields.
• At least five (5) years field experience in agriculture/ rural development projects
• Strong experience interacting with dairy producers on a day to day basis
• Managing and executing multiple tasks.
Application procedure.
Only email application with the position title placed in the subject line is accepted .Please send your application to recruitment@hrsolutions.co.tz please note that the application deadline is 15th December 2014 and only SHORTLISTED CANDIDATES WILL BE CONTACTED.
Please include
1. Cover letter
2. Curriculum vitae with name and telephone contacts of three referees.
3. Copies of relevant certificates
4. Salary history.
SOURCE: DAILY NEWS OF 1 DECEMBER 2014
POSITION 3: PROJECT ASSISTANT – WASH
DUTY STATION: Mbeya/ Mbozi
GENERAL POSITION SUMMARY: the Project Assistant – WASH is responsible for providing strategic and technical support regarding the implementation of all field operations relating to Water Health and Sanitation.
DETAILED RESPONSIBILITIES AND DUTIES
Resource Management of Project Material and Financial Resources
• Recommend project budget adjustments based on field realities within approved budget
• Ensure proper management of Heifer assets and other resources according to policies and procedures in force
• In collaboration with the Accountant, manages project funds and implements financial controls
Project Planning, Coordinating and Implementation
• Prepare result oriented work plans and budgets taking into consideration recommendations from internal and external reviews and evaluations.
• Provide strategic technical assistance to both Project Supervisors and Farmers on issues pertaining WASH and offer appropriate follow up measure
• In conjunction with area Project Supervisor, arrange and conduct village level training sessions on WASH matters needing intervention from farmers and farmer groups.
• Planning and follow up on approved SMART Technological project requests, related to project targets and keep WASH project component and product database up to date.
• Keep your immediate Supervisor updated with regard to project implementation and provide advice as to how to manage project operations.
• Disseminate SMART Techs in the communities, e.g. on latrine and borehole construction etc
• Support masons and technical staff in the process of building construction, water gravity systems construction and other technical projects
• Follow office procedures and quality standards as is elucidated in HPI HR, and Procurement manuals and guidelines.
• Training drilling teams on SMART technological procedures.
Project Monitoring and Evaluation and Report Writing
• In collaboration with Monitoring and Evaluation Manager, ensures monitoring and evaluation system is fully implemented
• Prepare and submit progress reports on program and project activities
• Monitor donor contract submission dates and deadlines to ensure the fulfilment of reporting responsibilities
• Develop and promote best practice examples and ensure documentation of experience and lessons learned.
• Visit project sites on regular basis for monitoring and proper execution of activities
• Advise and assist in designing and updating appropriate animal records, maintain detailed records and up to date paperwork for all duties as per current operating formats
• Write precisely and submit timely all the periodical reports that you are required to produce as per agreed formats
Fundraising and Resources Mobilization
• Collaborate with the Program Cluster Manager to identify and prepare draft concept notes for fundraising purpose
• Participate in the project proposal development and developing winning grassroots development project proposals for funding
Field Collaboration /Partnerships and Networking
• Promote collaboration between Heifer Tanzania and all the relevant ministries of the Government of Tanzania in the project communities in the program cluster.
• Promote collaboration between Heifer Tanzania and other development agencies ( NGOS, GO and CBOs etc) in the program cluster
• Manage and maintain operational networks/partnerships in project communities
• Handle matters of interest to Heifer Tanzania with the public, donors, volunteers, collaborators and partners in the project communities with courtesy and tact.
Communication With / From the Field
• Ensure effective communication within the Program Cluster team and entire country program.
• Coordinate the dissemination of incoming/outgoing communications between Program and field projects.
• Provide information in public as requested required and approved by Country director
• Strengthen effective communication from the project committees, farmer groups to the program level and vice versa.
Personal and Professional Development and Team Building
• Carry yourself both professionally and personally so as to bring credit to Heifer International and to not jeopardize its mission
• Demonstrate professionalism in the execution of duties
• Be a team player in the course of executing your duties for the fulfillment of Heifer mission
OTHERS
• Carry out other duties that may from time to time be assigned to you by the Country Director, in the interest of HPI Tanzania and Heifer International in general.
• This Job Description only serves as a guide for this POSITION.
• HPI/Tanzania reserves the right to revise this job description as when necessary without prior notice.
QUALIFICATION, EXPERIENCE AND COMPETENCIES
• Minimum of BSc in Water Engineering Sciences
• An Msc Degree in the relevant field will be of added advantage.
• At least five (5) years field experience in WASH Projects and Programs
• Managing and executing multiple tasks.
DUTY STATION: Mbeya/ Mbozi
GENERAL POSITION SUMMARY: the Project Assistant – WASH is responsible for providing strategic and technical support regarding the implementation of all field operations relating to Water Health and Sanitation.
DETAILED RESPONSIBILITIES AND DUTIES
Resource Management of Project Material and Financial Resources
• Recommend project budget adjustments based on field realities within approved budget
• Ensure proper management of Heifer assets and other resources according to policies and procedures in force
• In collaboration with the Accountant, manages project funds and implements financial controls
Project Planning, Coordinating and Implementation
• Prepare result oriented work plans and budgets taking into consideration recommendations from internal and external reviews and evaluations.
• Provide strategic technical assistance to both Project Supervisors and Farmers on issues pertaining WASH and offer appropriate follow up measure
• In conjunction with area Project Supervisor, arrange and conduct village level training sessions on WASH matters needing intervention from farmers and farmer groups.
• Planning and follow up on approved SMART Technological project requests, related to project targets and keep WASH project component and product database up to date.
• Keep your immediate Supervisor updated with regard to project implementation and provide advice as to how to manage project operations.
• Disseminate SMART Techs in the communities, e.g. on latrine and borehole construction etc
• Support masons and technical staff in the process of building construction, water gravity systems construction and other technical projects
• Follow office procedures and quality standards as is elucidated in HPI HR, and Procurement manuals and guidelines.
• Training drilling teams on SMART technological procedures.
Project Monitoring and Evaluation and Report Writing
• In collaboration with Monitoring and Evaluation Manager, ensures monitoring and evaluation system is fully implemented
• Prepare and submit progress reports on program and project activities
• Monitor donor contract submission dates and deadlines to ensure the fulfilment of reporting responsibilities
• Develop and promote best practice examples and ensure documentation of experience and lessons learned.
• Visit project sites on regular basis for monitoring and proper execution of activities
• Advise and assist in designing and updating appropriate animal records, maintain detailed records and up to date paperwork for all duties as per current operating formats
• Write precisely and submit timely all the periodical reports that you are required to produce as per agreed formats
Fundraising and Resources Mobilization
• Collaborate with the Program Cluster Manager to identify and prepare draft concept notes for fundraising purpose
• Participate in the project proposal development and developing winning grassroots development project proposals for funding
Field Collaboration /Partnerships and Networking
• Promote collaboration between Heifer Tanzania and all the relevant ministries of the Government of Tanzania in the project communities in the program cluster.
• Promote collaboration between Heifer Tanzania and other development agencies ( NGOS, GO and CBOs etc) in the program cluster
• Manage and maintain operational networks/partnerships in project communities
• Handle matters of interest to Heifer Tanzania with the public, donors, volunteers, collaborators and partners in the project communities with courtesy and tact.
Communication With / From the Field
• Ensure effective communication within the Program Cluster team and entire country program.
• Coordinate the dissemination of incoming/outgoing communications between Program and field projects.
• Provide information in public as requested required and approved by Country director
• Strengthen effective communication from the project committees, farmer groups to the program level and vice versa.
Personal and Professional Development and Team Building
• Carry yourself both professionally and personally so as to bring credit to Heifer International and to not jeopardize its mission
• Demonstrate professionalism in the execution of duties
• Be a team player in the course of executing your duties for the fulfillment of Heifer mission
OTHERS
• Carry out other duties that may from time to time be assigned to you by the Country Director, in the interest of HPI Tanzania and Heifer International in general.
• This Job Description only serves as a guide for this POSITION.
• HPI/Tanzania reserves the right to revise this job description as when necessary without prior notice.
QUALIFICATION, EXPERIENCE AND COMPETENCIES
• Minimum of BSc in Water Engineering Sciences
• An Msc Degree in the relevant field will be of added advantage.
• At least five (5) years field experience in WASH Projects and Programs
• Managing and executing multiple tasks.
Application procedure.
Only email application with the position title placed in the subject line is accepted .Please send your application to recruitment@hrsolutions.co.tz please note that the application deadline is 15th December 2014 and only SHORTLISTED CANDIDATES WILL BE CONTACTED.
Please include
1. Cover letter
2. Curriculum vitae with name and telephone contacts of three referees.
3. Copies of relevant certificates
4. Salary history.
SOURCE: DAILY NEWS OF 1 DECEMBER 2014
HEIFER INTERNATIONAL
HEIFER INTERNATIONAL- TANZANIA
HEIFER INTERNATIONAL- TANZANIA
POSITION 4: DRIVER
DUTY STATION: (Mbeya/ Mbozi)
GENERAL POSITION SUMMARY: A day-to-day vehicle management of the office. This includes to perform minor service and repairs on Heifer Tanzania vehicles and responsible for managing and maintaining a sound procurement vehicle management system in accordance with the Heifer International policy works and services.
DETAILED RESPONSIBILITIES AND DUTIES
• Responsible for the vehicle assigned to him as per conditions laid down on the use of Heifer International vehicles.
• Responsible for making sure that the vehicle is parked at the office premises if not in use and at a safe place else where while on an approved trip.
• To always have a log book per trip
• To ensure that fuel and maintenance costs are well recorded
• Responsible for making timely vehicle service and maintenance
• Responsible to prepare vehicle repairs and services orders for Senior Logistic Officer's / Senior Driver approval
• Advise Senior Logistic Officer/ Senior Driver on all vehicle maintenance and repairs before actual work is carried out
• Responsible to observe and follow rules and regulations governing the maintenance and operation of motor vehicles as per Heifer International Vehicle Policy
• Keep sound and adequate vehicle records for monthly vehicle report compilation by Senior Logistic Officer/ Senior Driver.
• Performs such other related duties as may be assigned by the Senior Logistic Officer/ Senior Driver.
• Ensure security measures for vehicles such as parking, storage of keys, emergency supplies, etc.
• Ensure that security incident reports are completed and filed (if related to vehicles).
• Ensure that accident reports are completed and filed.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Heifer International and to not jeopardize its mission;
• Conduct both professionally and personally in such a manner as to bring credit to Heifer International and to not jeopardize its mission.
• Assume all other legitimate duties as are required and as time permits which are connected to the administration of Heifer Tanzania office, which will be assigned from time to time
Personal and Professional Development
• Continually updating of administrative, intra- and inter-organizational skills to enhance the overall success of the organization especially in administration aspects.
• Exhibit professionalism in the execution of duties
• Seek continued personal growth on the knowledge of Heifer International and issues of hunger and poverty.
• Demonstrate the keeping abreast with innovation and tools in the domain of organization development.
OTHERS
• Carry out other duties that may from time to time be assigned to you by the Senior Logistics Officer/HRM in the interest of HIT and Heifer International in general.
• This Job Description only serves as a guide for this POSITION. HIT reserves the right to revise this job description as when necessary without prior notice.
QUALIFICATION, EXPERIENCE AND COMPETENCIES
• Vehicle Management certificate
• At least five (5) years experience in Driving / Mechanic position
• Valid drivers' license and extensive driving experience
• Work odd or long hours at a time to complete special requests or projects.
• Serve a number of people at one time, and will be interrupted frequently to meet the needs and requests of staff
• Able to manage a number of requests and tasks at one time and must be prepared to deal with emergencies and stressful situations at any time
• Very respectful, self-disciplined, intelligent, responsible and presentable person.
• Highly organized and detail oriented, ability to accomplish multiple tasks, results oriented and can work well under pressure
• The incumbent must maintain confidentiality, use sound judgment and perform independently
• Ability to prioritize issues
• Team player and able to work in a fast paced environment
• Able to cope with the demand of duties which might require extra hours of working
• Managing and executing multiple tasks.
Application procedure.
Only email application with the position title placed in the subject line is accepted .Please send your application to recruitment@hrsolutions.co.tz please note that the application deadline is 15th December 2014 and only SHORTLISTED CANDIDATES WILL BE CONTACTED.
Please include
1. Cover letter
2. Curriculum vitae with name and telephone contacts of three referees.
3. Copies of relevant certificates
4. Salary history.
SOURCE: DAILY NEWS OF 1 DECEMBER 2014
HEIFER INTERNATIONAL TANZANIA
EMPLOYMENT OPPORTUNITY
Our Client Heifer International is a global non-profit, humanitarian development organization founded by Dan West in 1944 dedicated to ending hunger and poverty and caring for the Earth by empowering smallholder farm families around the globe to become self-reliant and attain sustainable livelihood through economically viable animal agricultural enterprise. The global headquarters is located at 1 World Avenue, Little Rock Arkansas, USA. Heifer International has been working in Tanzania since 1974. Heifer International currently supports a wide portfolio of livestock development projects in 39 countries in Africa, the Americas, Asia and Central and Eastern Europe. Heifer International Tanzania is one of the country branch offices.
In light of this, Heifer International Tanzania is seeking to recruit one candidate for an anticipated major donor funded project in Tanzania.
POSITION TITLE: PROGRAM CLUSTER MANAGER – SEC
DUTY STATION: Dar es Salaam
GENERAL POSITION SUMMARY: To manage and direct the overall program including all projects, budget and other assets, personnel partnership, advocacy, fund raising and reporting. Facilitate the development of implementation plans and budgets, allocation of appropriate resources to accomplish plans, ensuring that an appropriate monitoring and evaluation system is in place to track progress and deviations of project implementation. Facilitate smooth flow of information to and from all partners and donors. Ensure timely submission of reports to the right quarters. Ensure networking, liaison and representation. Ensure personal and professional development.
DETAILED RESPOSNSIBILITIES AND DUTIES
• Manage the Heifer international Tanzania human, financial and material resources within a defined geographical area
• Build and maintain strategic partnership with other development agents in the area
• Ensure that the capacity of partner is built for efficient program delivery
• Ensure smooth flow of information between the zone and partner institutions
• Mentor and coach field development officers in their day to day interaction with project implementing partners
• Ensure compliance to all engagements/agreements with all donors and partners
• Lobbying and advocacy and resource mobilization within the geographic area
• Ensure compliance of policies and procedures by staff
• Monitors and evaluates activities to ensure that the mission of Heifer is achieved
• Regularly assesses capacity of resources of the area to meet planned objectives
Program and Project Management (Planning, Coordinating and Implementation):
• Ensure that Program and project activities are implemented in accordance Heifer Tanzania's procedures, principles and operational guidelines and in the general agreement with development partners.
• Lead regular scheduled meetings with all staff in the Program Cluster
• Coordinate the preparation, review and approval of operational project plans
• Participates in the formulation of strategic and policy decisions related to the design, development, implementation and evaluation of all Peace Building Programs.
• Work with funded organizations to develop detailed implementation plans and set operational and performance benchmarks;
• Use feedback from monitoring and evaluation to work with organizations to strengthen program interventions;
• Coordinate planning and execution of yearly calendars of activities (including extension follow-up) and budgets for the Program projects, in keeping with established HPI Tanzania procedures and development objectives.
• Coordinate and supervise the training, extension and other program projects development activities as assigned.
• Be keen on the successful start-up and execution of all program project activities assigned to staff and the planning and evaluation of all activities of new and old groups.
• Coordinate the identification and recommendation for HPI Tanzania assistance, potential groups and institutions that meet HPI requirements (e.g. Cornerstones) for sustainable development.
• Fully implement the agreed recommendations of internal (e.g. program evaluation, internal audit) and external evaluations as may be required.
Budgeting and Financial Control Project Management:
• Implement the budgetary guidelines and financial routines and other compliances for the project under his/her responsibility
• In collaboration with the Senior Finance and Administration Manager , to oversee use of project funds and implementation of financial controls
• Monitors all project related financial transactions and expenditures to assure that the program and project activities are implemented within the approved budget.
• Ensures that the program and projects receive the necessary professional, administrative, financial and other support for successful implementation of activities according to approved plans and schedules.
• Prepare and submit Program and projects budgets and financial documents in accordance to the schedules, formats, annual dates and deadlines
• Continuously evaluates the cost efficiency of the Program and project activities in the program zone and suggests changes and/or improvements as required.
• In collaboration with Monitoring and Evaluation Manager, ensures monitoring and evaluation system is in place and functional that fulfills demands of specific projects and wider program
• Work with Program Finance Officers to ensure all relevant operational financial procedures are followed
• In collaboration with Monitoring and Evaluation Manager, ensures monitoring and evaluation system is fully implemented
• Ensure that staff assist program project holder groups in budget and grant preparations for the consideration of HPI and other potential donors.
• Work with the Country Director and other authorities of HPI to identify grant possibilities and other development opportunities; prepare and submit required documentation to the appropriate sources.
• Implement the Program project budgets along the established HPI budgetary and financial policies and along the terms contained in the letter of agreement.
• Carry out regular checks on the accounts of program project holder groups to ascertain that funds disbursed to them are used on approved budget items and in keeping with other budgetary requirements.
• Fully implement the agreed recommendations of internal and external audit.
• Prepare all required reports (technical, financial and general reports) on all program projects activities and others that are assigned to him/her from time to time.
Human Resource Management
• Promote delegation to and empowerment of Field Development Officer
• Provide advice, coaching, counsel and steering to all staff in the Cluster in collaboration with country Director
• Provide regular support and supervision to staff under direct line management.
• Coordinate and approve the formulation of individual work plans (with agreed indicators of achievement) based on project work plans and/or job descriptions.
• Ensure regularly scheduled supervision and performance management meetings.
• Coordinate and promote capacity building for technical staff and collaborator and delegates tasks for the efficiency, effectiveness and impact of the program projects.
• Compiling of briefing packs (country Information) and briefing schedules for departing field staff
• Coordinate briefings, debriefings and selection of field personnel
• Liaison with HR department on routine human resource issues
• Collecting & filing of relevant information, such as the security and evacuation guidelines
• Collaborate with Country Director and HR unit to ensure up to date human resource forecasts are disseminated
• To undertake monitoring and field staff and implementing partners supervisory visits to field project communities on behalf of Country Director
• As a key member of the Senior Management Committee participates in the management of sensitive staff issues as and when deemed necessary.
• Mentor and coach field development officers in their day to day interaction with project implementing partners
Monitoring and Evaluation and Report Writing
• Develop and promote and document best practice examples and ensure documentation of experience and lessons learned.
• Prepare and submit progress reports on program and project activities in the Cluster
• Represent the Country Director at meetings and events in the program Zone.
• Keep track of donor contract submission dates and deadlines and ensure the field are fulfilling their proposal and reporting responsibilities
• Follow up management of reporting deadlines
• Enhance existing systems, policies and procedures to manage and monitor the ongoing performance of programs and grantees;
• Conduct pre- monitoring visits to assess the suitability of proposed projects and conduct assessments of partners.
• Ensure the implementation of passing on the gift (POG) contracts within the groups to ensure that HPI assistance to each group has impact within the group's local community.
• Ascertain that the "community controlled" POG arrangements of HPI Tanzania are fully implemented. POG contracts MUST be signed at the time of placement.
• Fully implement the agreed recommendations of internal and external program evaluations
• Prepare all required reports (technical, financial and general reports) on all program projects activities and others that are assigned to him/her from time to time in compliance with the timetable prescribed by the employer.
Resource Mobilization and Advocacy
• Facilitate the identification of funding opportunities and developing winning grassroots development project proposals for funding
• Represents and handle matters of interest to HPI Tanzania with the public, donors, volunteers, collaborators and partners with courtesy and tact
• Engage in advocacy towards influencing pro-poor agricultural and other favorable socioeconomic policies
Networking, Liaison and Representation
• Manage and maintain strategic networks/partnerships
• Under the direction of with the Country Director maintain formal and informal communication mechanisms with government representatives, community partners and other stakeholders at the Cluster
• Maintains a flow routine and other information from Cluster to Country Director through the Deputy Country Director.
• Develop and promote best practice examples and ensure documentation of experience and lessons learned.
• Support the Country Director to hosting Program and Project visitors to Program Cluster from government offices, other public or private bodies as well as donors
• Support development of systems and ground rules for interactions among partners to ensure collaboration among program implementers is highly productive and efficient
• Work closely with the Deputy Country Director to establish strategic partnerships that can enhance the programming and sustain the project;
• Deliver formal and informal presentations on program and project activities in the Program Cluster
• Represent the Country Director at meetings and events in the Program Cluster.
• Maintain regular contact with other NGOs, donors, and governmental officials, including participating in coordination forums.
Communication with / from the Field
• Communicate directly with all Program Cluster Staff
• Maintain field contact by coordinating and disseminating incoming/outgoing communications
• Dissemination of incoming correspondence to the relevant departments and/or persons
• Preparation and sending of correspondence (letters, e-mail, reports & fax etc.)
• Provide information in public as requested required and approved by Country director
• Responsible for identifying and recommending for HPI Tanzania assistance, potential groups and institutions that meet HPI requirements (e.g. Cornerstones) for sustainable development.
Personal and Professional Development
• Continually update his/her administrative, intra- and inter-organizational skills to enhance the overall success of the Program.
• Continually update his/her technical and managerial competency in all aspects of the program and development project management.
OTHERS
• Carry out other duties that may from time to time be assigned to him/her by the Country Director, in the interest of HPI Tanzania and Heifer International in general.
EMPLOYMENT OPPORTUNITY
Our Client Heifer International is a global non-profit, humanitarian development organization founded by Dan West in 1944 dedicated to ending hunger and poverty and caring for the Earth by empowering smallholder farm families around the globe to become self-reliant and attain sustainable livelihood through economically viable animal agricultural enterprise. The global headquarters is located at 1 World Avenue, Little Rock Arkansas, USA. Heifer International has been working in Tanzania since 1974. Heifer International currently supports a wide portfolio of livestock development projects in 39 countries in Africa, the Americas, Asia and Central and Eastern Europe. Heifer International Tanzania is one of the country branch offices.
In light of this, Heifer International Tanzania is seeking to recruit one candidate for an anticipated major donor funded project in Tanzania.
POSITION TITLE: PROGRAM CLUSTER MANAGER – SEC
DUTY STATION: Dar es Salaam
GENERAL POSITION SUMMARY: To manage and direct the overall program including all projects, budget and other assets, personnel partnership, advocacy, fund raising and reporting. Facilitate the development of implementation plans and budgets, allocation of appropriate resources to accomplish plans, ensuring that an appropriate monitoring and evaluation system is in place to track progress and deviations of project implementation. Facilitate smooth flow of information to and from all partners and donors. Ensure timely submission of reports to the right quarters. Ensure networking, liaison and representation. Ensure personal and professional development.
DETAILED RESPOSNSIBILITIES AND DUTIES
• Manage the Heifer international Tanzania human, financial and material resources within a defined geographical area
• Build and maintain strategic partnership with other development agents in the area
• Ensure that the capacity of partner is built for efficient program delivery
• Ensure smooth flow of information between the zone and partner institutions
• Mentor and coach field development officers in their day to day interaction with project implementing partners
• Ensure compliance to all engagements/agreements with all donors and partners
• Lobbying and advocacy and resource mobilization within the geographic area
• Ensure compliance of policies and procedures by staff
• Monitors and evaluates activities to ensure that the mission of Heifer is achieved
• Regularly assesses capacity of resources of the area to meet planned objectives
Program and Project Management (Planning, Coordinating and Implementation):
• Ensure that Program and project activities are implemented in accordance Heifer Tanzania's procedures, principles and operational guidelines and in the general agreement with development partners.
• Lead regular scheduled meetings with all staff in the Program Cluster
• Coordinate the preparation, review and approval of operational project plans
• Participates in the formulation of strategic and policy decisions related to the design, development, implementation and evaluation of all Peace Building Programs.
• Work with funded organizations to develop detailed implementation plans and set operational and performance benchmarks;
• Use feedback from monitoring and evaluation to work with organizations to strengthen program interventions;
• Coordinate planning and execution of yearly calendars of activities (including extension follow-up) and budgets for the Program projects, in keeping with established HPI Tanzania procedures and development objectives.
• Coordinate and supervise the training, extension and other program projects development activities as assigned.
• Be keen on the successful start-up and execution of all program project activities assigned to staff and the planning and evaluation of all activities of new and old groups.
• Coordinate the identification and recommendation for HPI Tanzania assistance, potential groups and institutions that meet HPI requirements (e.g. Cornerstones) for sustainable development.
• Fully implement the agreed recommendations of internal (e.g. program evaluation, internal audit) and external evaluations as may be required.
Budgeting and Financial Control Project Management:
• Implement the budgetary guidelines and financial routines and other compliances for the project under his/her responsibility
• In collaboration with the Senior Finance and Administration Manager , to oversee use of project funds and implementation of financial controls
• Monitors all project related financial transactions and expenditures to assure that the program and project activities are implemented within the approved budget.
• Ensures that the program and projects receive the necessary professional, administrative, financial and other support for successful implementation of activities according to approved plans and schedules.
• Prepare and submit Program and projects budgets and financial documents in accordance to the schedules, formats, annual dates and deadlines
• Continuously evaluates the cost efficiency of the Program and project activities in the program zone and suggests changes and/or improvements as required.
• In collaboration with Monitoring and Evaluation Manager, ensures monitoring and evaluation system is in place and functional that fulfills demands of specific projects and wider program
• Work with Program Finance Officers to ensure all relevant operational financial procedures are followed
• In collaboration with Monitoring and Evaluation Manager, ensures monitoring and evaluation system is fully implemented
• Ensure that staff assist program project holder groups in budget and grant preparations for the consideration of HPI and other potential donors.
• Work with the Country Director and other authorities of HPI to identify grant possibilities and other development opportunities; prepare and submit required documentation to the appropriate sources.
• Implement the Program project budgets along the established HPI budgetary and financial policies and along the terms contained in the letter of agreement.
• Carry out regular checks on the accounts of program project holder groups to ascertain that funds disbursed to them are used on approved budget items and in keeping with other budgetary requirements.
• Fully implement the agreed recommendations of internal and external audit.
• Prepare all required reports (technical, financial and general reports) on all program projects activities and others that are assigned to him/her from time to time.
Human Resource Management
• Promote delegation to and empowerment of Field Development Officer
• Provide advice, coaching, counsel and steering to all staff in the Cluster in collaboration with country Director
• Provide regular support and supervision to staff under direct line management.
• Coordinate and approve the formulation of individual work plans (with agreed indicators of achievement) based on project work plans and/or job descriptions.
• Ensure regularly scheduled supervision and performance management meetings.
• Coordinate and promote capacity building for technical staff and collaborator and delegates tasks for the efficiency, effectiveness and impact of the program projects.
• Compiling of briefing packs (country Information) and briefing schedules for departing field staff
• Coordinate briefings, debriefings and selection of field personnel
• Liaison with HR department on routine human resource issues
• Collecting & filing of relevant information, such as the security and evacuation guidelines
• Collaborate with Country Director and HR unit to ensure up to date human resource forecasts are disseminated
• To undertake monitoring and field staff and implementing partners supervisory visits to field project communities on behalf of Country Director
• As a key member of the Senior Management Committee participates in the management of sensitive staff issues as and when deemed necessary.
• Mentor and coach field development officers in their day to day interaction with project implementing partners
Monitoring and Evaluation and Report Writing
• Develop and promote and document best practice examples and ensure documentation of experience and lessons learned.
• Prepare and submit progress reports on program and project activities in the Cluster
• Represent the Country Director at meetings and events in the program Zone.
• Keep track of donor contract submission dates and deadlines and ensure the field are fulfilling their proposal and reporting responsibilities
• Follow up management of reporting deadlines
• Enhance existing systems, policies and procedures to manage and monitor the ongoing performance of programs and grantees;
• Conduct pre- monitoring visits to assess the suitability of proposed projects and conduct assessments of partners.
• Ensure the implementation of passing on the gift (POG) contracts within the groups to ensure that HPI assistance to each group has impact within the group's local community.
• Ascertain that the "community controlled" POG arrangements of HPI Tanzania are fully implemented. POG contracts MUST be signed at the time of placement.
• Fully implement the agreed recommendations of internal and external program evaluations
• Prepare all required reports (technical, financial and general reports) on all program projects activities and others that are assigned to him/her from time to time in compliance with the timetable prescribed by the employer.
Resource Mobilization and Advocacy
• Facilitate the identification of funding opportunities and developing winning grassroots development project proposals for funding
• Represents and handle matters of interest to HPI Tanzania with the public, donors, volunteers, collaborators and partners with courtesy and tact
• Engage in advocacy towards influencing pro-poor agricultural and other favorable socioeconomic policies
Networking, Liaison and Representation
• Manage and maintain strategic networks/partnerships
• Under the direction of with the Country Director maintain formal and informal communication mechanisms with government representatives, community partners and other stakeholders at the Cluster
• Maintains a flow routine and other information from Cluster to Country Director through the Deputy Country Director.
• Develop and promote best practice examples and ensure documentation of experience and lessons learned.
• Support the Country Director to hosting Program and Project visitors to Program Cluster from government offices, other public or private bodies as well as donors
• Support development of systems and ground rules for interactions among partners to ensure collaboration among program implementers is highly productive and efficient
• Work closely with the Deputy Country Director to establish strategic partnerships that can enhance the programming and sustain the project;
• Deliver formal and informal presentations on program and project activities in the Program Cluster
• Represent the Country Director at meetings and events in the Program Cluster.
• Maintain regular contact with other NGOs, donors, and governmental officials, including participating in coordination forums.
Communication with / from the Field
• Communicate directly with all Program Cluster Staff
• Maintain field contact by coordinating and disseminating incoming/outgoing communications
• Dissemination of incoming correspondence to the relevant departments and/or persons
• Preparation and sending of correspondence (letters, e-mail, reports & fax etc.)
• Provide information in public as requested required and approved by Country director
• Responsible for identifying and recommending for HPI Tanzania assistance, potential groups and institutions that meet HPI requirements (e.g. Cornerstones) for sustainable development.
Personal and Professional Development
• Continually update his/her administrative, intra- and inter-organizational skills to enhance the overall success of the Program.
• Continually update his/her technical and managerial competency in all aspects of the program and development project management.
OTHERS
• Carry out other duties that may from time to time be assigned to him/her by the Country Director, in the interest of HPI Tanzania and Heifer International in general.
QUALIFICATION, EXPERIENCE AND COMPETENCIES
• Msc in Community Economic Development/ National Development and Project Planning
• Msc Veterinary Medicine (Pharmacology) / Animal Production
• A minimum of ten (10) years experience primarily working in at community based development
• Experience in donor relations, strategy and proposal development.
• Ability to plan and ensure the implementation of projects, management and report on resources effectively.
• Ability to travel within the country and possibly internationally.
• Managing and executing multiple tasks.
Application procedure.
Only email application with the position title placed in the subject line is accepted .Please send your application to recruitment@hrsolutions.co.tz please note that the application deadline is 15th December 2014 and only SHORTLISTED CANDIDATES WILL BE CONTACTED.
Please include
1. Cover letter
2. Curriculum vitae with name and telephone contacts of three referees.
3. Copies of relevant certificates
4. Salary history.
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