OVERALL JOB PURPOSE:

To ensure operational excellence in Ultimate Security Tanzania Limited operations so as to provide quality service to customers. The key focus will be the efficient deployment and oversight of the daily operations. The tasks will involve the allocation of resources to ensure optimal utilization of manpower and resources to achieve operational efficiency

Job Introduction:

Ultimate Security Tanzania Limited has vacancies for (1) Head of Easy Roster at our Head Office based in Kinondoni, Dar Es Salaam

Role Responsibility:

Evidence of Performance

Time and Attendance process (Easy Roster)
Making sure that all the posting sheets are printed and being signed by the securirty officers on duty in order to mark attendance on sites or locations everyday at their respective shifts.
Counter checking every posting sheet which is being signed by the security officers and highlight incase an officer is the following statuses Absent, Leave permission or an ED in case he or she is sick
Making sure that the names of all sick security officers from the dispensary are fed on the roaster.
Uploading the names of all security officers going for annual leave every month and their replacements by the reserve officers
Making sure the abscondment are done to the officers who have constinously been absent for more than 5 days from office without any sufficient reason.
Making sure that the newly employed security officers and staff are uploaded into the system at every intake they are employed.
Ensure that all security officers are prepared appropriate roaster
Ensure that comments are made on time to all security officers who have low overtime before closing of the payroll which is normally done before every the 15^th of each month from the payroll.
Making sure that the roasters for the upcountry branches is updated every month.
Making sure that the roasters brought by the Shift Managers or the Customer Service Manager is updated timely.
Making sure that the payslips are produce to the HR Department for the security officers that have resigned and absconded from employment.
Creating new sites on the roaster system when a new client joins the company
Ensuring all terminated sites are removed from the roaster system.
Making sure that there is a proper export and sorting of all absentism for a period closing the payroll every month and send it to the data department to process the necessary deductions.
Effective administration of customer and site database

Managing the full function of the
Easy Roster Time and Attendance process as well as Biometric and labour cost.
Create and maintain accurate Customer and employee records on the EasyRoster database, as required for all contractual customers.
Analytical Ability
Monthly Scheduling
Daily Scheduling

Labour Management on direct labour

Job Costing ,Wage Cost forecast
Ensures timely and accurate preparation of all Monthly and Daily Schedules from the HR / Operational Teams
Work closely with the Human Resources Department to
ensure that time and attendance actions are in conformance with
Labour Management process
Interface routinely with Human Resources on employee
accurate processing of hours worked

The Ideal Candidate:

ü Working knowledge of wage and Labour Controls and reconciliations of hours worked exported and imported into payroll for processing.

ü Knowledge of related financial processes and procedures within the company Biometric Time and attendance systems.

ü Working with complexity

ü MS Office computer skills

ü Planning and Coordination

ü Managing conflict

ü In depth knowledge of time and attendance and payroll systems,

ü Analytical abilities, Management reporting structure.

ü Awareness of the market environment

ü Acting professionally

ü Driving change

ü Delivering strategy

ü Leading people

ü Delivering performance

ü Ability to work under pressure, trick deadline driven environment

ü Problem solving

5. Internal training associated with competencies:

To be completed after the appraisal

6. Minimum qualification & Experience

Grade 12
Computer Literacy
Analytical Ability (Management Reports)
Experience in time and attendance systems (Labour Management)
Roaster of Operational Staff and reconciliation of contract requirements Hours worked (Head Count Reconciliations)
Management Reporting – Junior Middle and Senior Management
Bio Metric Time and Attendance