PERSONAL ASSISTANT TO MANAGING DIRECTOR

TANZANIA AGRICULTURAL DEVELOPMENT BANK LIMITED
EMPLOYMENT OPPORTUNITIES
The Government of Tanzania established Tanzania Agricultural Development Bank Limited (TAD B) under the provisions of the Banking and Financial Institutions Act No 5 of 2006 and the Banking and Financial Institutions (Development Finance) Regulations, 2012. The TADB is incorporated under the Companies Act, Cap 212 of 2002. The primary objective for which the bank is established is to catalyze delivery of various forms of financing to the agricultural sector.
In particular, the bank has the following key objectives:
•    To catalyse credit delivery to the agricultural sector and thereby accelerate agricultural growth;
•    To lead, as an apex agricultural financing bank, in capacity building strategies and programmes to strengthen the agriculture finandal value chain;
•    To be an important initiative in the implementation of the Government's Second Generation Rnancial Sector Reforms (FSAP) as well as in the furtherance of the National Strategy for Growth and Reduction of Poverty for Mainland Tanzania (MKUKUTA), and Zanzibar Strategy for Growth and Reduction of Poverty (MKUZA);
•    To catalyse existing agro-financing activities through provision of short, medium and long-term facilities through the following institutions: commercial banks, community banks, savings and credit cooperative societies (SACCOS) and microfinance institutions (MFIs) that are active in lending to the agricultural sector.
TADB is hereby inviting applications from suitably qualified candidates to fill the following job vacancies:

POSITION; PERSONAL ASSISTANT TO MANAGING DIRECTOR
Department: Human Resources and Administration

Reports to: Human Resources and Administration Manager
Duties and Responsibilities:
•    To manage the office of the Managing Director, maintaining office records and reference files on various subjects, ensuring availability of office stationery/equipment or other materials for office use, and ensuring that the Office of the Managing Director is arranged in an orderly and business-like manner;
•    To prioritize, screen and monitor the Managing Director's inward and outward mail and other documents and correspondences, including calls, emails, letters, and fax to ensure they are dealt with appropriately and timely;'
•    To collect and research information on assigned matters and make sure that relevant information is gathered and prepared to brief the Managing Director for meetings and events;
•    To receive and process information of a confidential nature and ensure that such information is maintained in strict confidentiality;
•    To receive, review and verify documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures;
•    To arrange appointments, receive visitors, answer telephone calls, manage the diary of the Managing Director and respond to routine requests for information;
•    To arrange and schedule meetings, notifying participants, confirming dates and times, reserving
meeting sites, as well as preparing materials needed at the meetings;
•    To assist in organizing conferences, staff get together gatherings, staff parties and other official functions;
•    To assist in making travel reservations for the Managing Director and other
members of staff traveling on official duties;
•    To schedule and receive visitors of the Managing Director;
•    To arrange Board meetings, functions and other events;
•    To provide secretarial support to and prepare presentations for the Managing Director;
•    To maintain good working relationships with other staff in the bank as well as with external customers and stakeholders;
•    To perform any other duties related to the position as may be assigned by the Managing Director from time to time.
Minimum Qualifications: Diploma or Degree in Human Resources, Office Administration Public Administration, .Secretanal Duties, Office Management or related field, from a recognized institution.

Minimum Experience:
Possession at least four (4) years of relevant work experience in a reputable institution in a similar position.

Career Progression: The holder of the position title can compete to fill any vacant more senior position, provided he/she possesses the required minimum qualifications and experience.

Competencies:
General competencies: Ability to work under pressure and beyond regular working hours,
self-motivated and able to work under minimum supervision, possession of multi-tasking skills,
computer literacy, customer needs oriented, courteous and pleasant personality, diligent
worker, team player.

Specific competencies:
Typing speed of at least 50 words shorthand, computer proficiency, particularly in Microsoft office programmes, observance of good conduct, ethics and confidentiality, good command of both English and Kiswahili languages.
MODE OF APPLICATION
Your application should include application letter, up-to-date CV with full names, contact addresses,
telephone numbers and e-mail addresses of the candidate, certified copies of relevant certificates
including a birth certificate and two reference letters.
All applications must be submitted through postal or couriers services. No application from physical visit by the applicant to the TADS Offices shall be entertained.
Applications should reach the undersigned by 4.00 pm on 26th November 2014

Managing Director,
Tanzania Agricultural Development Bank ltd,
7th Floor Samora Tower, Samora Avenue,
P. O. Box 63372,
DAR ES SALAAM.
SOURCE; DAILY NEWS 13TH NOVEMBER 2014.