PERSONAL SECRETARY - Tanzania Tourist Board

The Tanzania Tourist Board (TTB) is a Government organization established under the Tanzania Tourist Board Act, CAP 364, and R.E. 2002 of the Laws of Tanzania. The main functions of the Board include the promotion of Destination Tanzania, encouraging tourism development, and fostering an understanding within Tanzania of the importance and economic benefits of the tourism industry. The Board as an equal opportunity employer is looking for suitably qualified Tanzanian Citizens to fill the following vacancies:-

PERSONAL SECRETARY GRADE II           (1 POST)

Duty Station: Dar es Salaam

Required qualifications

Holder of Form IV / VI Secondary Certificate with Secretarial Services Certificate or Diploma from Tanzania Public Service College who passes 80 p.m. shorthand either in Kiswahili or in English, Certificate in computer programs e.g. windows, Microsoft office Internet, E-mail and Publisher. Use of modern office equipment will be a necessary requirement.

Duties and Responsibilities:

(i)         To type confidential correspondences/letters, manuscripts, reports and proceedings;

(ii)     To cross check the availability of stationery and other working equipment's for the Section/Division;

(iii)   To arrange and maintain a diary of appointments for the executive;

(iv)   To monitor movement of files, incoming and outgoing;

(v)      To receive all visitors with courtesy and decorum, ascertain the nature of the visitor's business and relay information to the respective senior officers;

(vi)    To receive and direct telephone calls and replaying telephone messages emails and fax messages;

(vii)                 To organize documents and computer-based information.

(viii)                     To perform any other duties as shall be assigned from time to time by the

Superior

Remuneration

A competitive remuneration package will be provided which is within Tanzania Tourist Board salary scale (TTBS) 2.

NB: GENERAL CONDITIONS

i) All applicants must be Citizens of Tanzania and not above 45 years old;

ii) All applicants must attach an updated Curriculum Vitae (CV) showing reliable contact (postal address, e-mail address and telephone numbers);

iii) Applicants must attach their detailed relevant certified copies of Academic Certificates:

• Postgraduate/ Degree/Advance Diploma/Diploma Certificates;

• Postgraduate/Degree/Advance Diploma/Diploma Transcripts;

• Form IV and VI National Examination Certificates;

• Computer Certificate;

•  One recent passport size picture and birth certificate.

 Note that, Testimonials, Partial Transcript and Result Slips will not be accepted.


iv) Presentation of any forged documents and any other informations in the CV will Necessitate legal action;

v) Applicants should indicate three reputable referees with their reliable Contacts details;

vi) Academic Certificates from foreign bodies for Ordinary Level Education should be certified by The National Examination Council of Tanzania (NECTA);

vii) Applicants for senior posts currently employed in the Public Service should rout their application letters through their respective employer;

viii) Applicants for entry position currently employed in the Public Service should not

apply; they have to comply with Government Circular No. CAC.45/257/01/D/140 dated on 30th November, 2010;

ix) Academic Certificates from foreign Universities/Institutions should be verified by The Tanzania Commission for Universities (TCU);

x) Only short listed applicants will be informed on a date for interview;

xi) Deadline for application is 09th November, 2014;

xii) Application letters (sealed) should be posted to the following address:-

The Managing Director,
Tanzania Tourist Board,
Samora Avenue / Azikiwe Streat,
IPS Building, Third Floor,

P. O. Box 2485,
DAR ES SALAAM.

NB: HAND DELIVERY IS NOT ACCEPTED.