Finance & Grants Manager, Dar Es Salaam , Tanzania

PURPOSE OF POSITION:The goal of the Citizen's Engagement Health program is to contribute to improvement in quality, availability and accessibility of health services. The purpose of the program is to increase the citizens' voice for quality service delivery.

The key objectives for this program shall be:

• To ensure that communities in the selected districts can identify and articulate their needs, and are able to demand for quality services;
• To ensure that the CSOs develop effective advocacy initiatives, and are able to represent the communities' demands for better quality services;
• To build the technical and operational capacity of the CSOs to qualify them as potential direct recipients of future USAID funding;
• Ensure existence of strategic partnerships to foster ownership and sustainability.

The Finance & Grants Manager (FGM) will be responsible for the management and oversee the financial management of the project cash from stage to close-out. Support corporate, team and regional colleagues in achieving their goals of funding integration including financial accountability, staffing, and work planning, and reporting. At least 8 years of the international development experience of the candidate's experience must involve implementation and management of large-scale program activities. The applicant must demonstrate strong experience in sub-grantee management, including building the capacity of local organizations and sub-grantees in USG grant compliance, financial reporting, and accountability. Coaching, advising, and enforcement are essential functions of this position.The applicant will provide detailed financial analysis, reporting, system and process development, training and support to international program funding, including cash, commodity grants or privately funded programs. Implement, process, and coordinate program accounting activities between program finance and corporate finance that supports corporate, team and regional colleagues in achieving their goals of funding integration and quality programming.

KEY RESPONSIBILITIES: Financial Management.

• Advise program teams on resource integration options to meet match requirements of grants and on recovery of indirect and field ministry service costs for grants and private funding.
• Lead the implementation of the annual program team operating budget and monitor actual performance according to the work plan.
• Review and/or generate financial reports for compliance with grant and donor requirements analyse spending trends and provide feedback and analysis to team leaders and field colleagues on areas with significant over- or under spending.
• Prepare close-out documentation at end of funding cycles in compliance with government regulations.
• Address government and World Vision International audits in partnership with national/program offices, providing required information to auditors and participating in the defence of disallowed costs.
• Keep abreast of rules and regulations covering financial management of grants from U.S, government, multilateral agencies or other donor entity and communicate with leadership as changes occur that impact existing protocols.
• Provide expert consultation regarding the implementation of project/grant level.
• Utilise knowledge of and expertise working in or with West Africa Region and utilise this knowledge to manage the project.
• Prepare financial plans, proposal budgets, amendments, and extensions for the life of an award up to and including close-out.

Budgeting/Management/Commitments/Reporting:

• Advise program teams on resource integration options to meet match requirements of grants and on recovery of indirect and field project service costs for grants and private funding.
• Lead the development of the annual program team operating budget and monitor actual performance developing project projections.
• Review and/or generate financial reports for compliance with grant and donor requirements analyse spending trends and provide feedback and analysis to team leaders and field colleagues on areas with significant over- or under spending.
• Prepare financial plans, proposal budgets, amendments, and extensions for the life of an award up to and including close-out.
• Prepare close-out documentation at end of funding cycles in compliance with government regulations.
• Proven ability in the management of large integrated programs in developing countries; familiarity with USG programs, their history and their development; mastery of USAID regulations governing such programs; ability to integrate teams of professionals around common goals; demonstrated accomplishment in working with host-country professionals, ministries and with donor colleagues in country.
• A minimum of five years' experience in the management of programs funded by the U.S. Government, including experience managing finance for USAID-funded projects, or other donors.
• Leadership skills of large and diverse teams; diplomacy, strong presentation skills, speaking and writing.

Audit/Compliance/Capacity Building:

• Address government and World Vision International audits in partnership with national/program offices, providing required information to auditors and participating in the defence of disallowed costs.
• Facilitate training sessions on topics such as grants management, general accounting, internal controls and administrative systems, as well as sectoral specific topics to field staff as needed and assisting field offices in interpreting regulations to ensure compliance.
• Ensure data integrity and accuracy of all awarded, proposed, and submitted grants as well as grant opportunities entered into the Grant Management System (GMS) system.
• Prepare monthly and/or quarterly grant revenue projections and necessary reports in coordination with regional teams in support of corporate mandates and budget requirements. Review all grant financial reports from the field ensuring compliance.
• Provide analysis of financial data as needed by the Regional Teams and/or field programs.
• Review and approve all budget proposals and/or cost proposals prepared by the Grant Finance Managers in the National Office and/or field offices before submission to grantor/funding agency or other donor.
• Provide support to the reserve management system to ensure proper allocation of resources to match commitments. Facilitate allocation processes, and where applicable, ensure field allocations are in compliance with USG regulations.

Policy/Procedure Development:

• Assist in the development of financial policies and procedures to ensure compliance to generally accepted Accounting Principles, WVI finance policies, and government and other donor regulations.
• Provide expert consultation regarding the implementation of DOS at a project/grant level.

KNOWLEDGE, SKILLS & ABILITIES: Required:

• Master's Degree or higher in Business Administration, Finance, Accounting or other relevant field.
• At least eight (8) years' experience in administrative and financial management of large donor projects; experience in auditing and accounting, grants and fund management.
• Demonstrated experience and skills in developing and managing large budgets.
• Proficient in relevant computer applications and databases.
• Strong analytical, oral and written communication skills; and capacity building support.
• Skills and experience in the appraisal and evaluation of proposals and monitoring of grants.
• Demonstrated record of successfully managing grants for donor funded programs is essential.
• S/he shall have experience in capacity building of sub grantee organizations and in financial and forensic audits of donor-funded projects and programs.
• Experience introducing, organising and managing programs that achieve results.
• Work in an international/domestic relief and development organization recommended.

Preferred:

• Proven ability in the management of large integrated programs in developing countries.
• Familiarity with USG programs their history and their development.
• Mastery of USAID regulations governing such programs.
• Ability to integrate teams of professionals around common goals.
• Demonstrated accomplishment in working with host-country professionals, ministries and with donor colleagues in country.
• A minimum of five years' experience in the management of programs funded by the U.S. Governmentincluding experience managing finance for USAID-funded projects or other donors.
• Leadership skills of large and diverse teams.
• Diplomacy.
• Strong presentation skills as well as speaking and writing.
• Excellent oral and written English skills required. Additional abilities to communicate in local Tanzanian languages helpful.
• In-depth knowledge of USAID financial management rules and regulations.
• Excellent command of Excel.
• The candidate should be a self-starter who is able to motivate team members to achieve common goals.

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