Rukwa Region through PEPFAR funding is among the beneficiaries of Walter Reed HIV Project in the Southern Highlands with centre for excellence stationed at Mbeya Region. As from the first contractual agreement in year 2004/2005, Walter Reed HIV & AIDS Project operated from Mbeya to cover three regions with high prevalence regions in Tanzania. Rukwa is one of them and has to ensure that project deliverables and other requirements are met within specified time, quality and quantitatively as measured on pre-set project targets of the project implementation period. The RMO Rukwa on the other hand, still requiring providing health care services in response to HIV&AIDS by seeking qualified candidates
3.Job Title: Accountant (1 Position)
Reports to: Regional Medical Officer (RMO)
Location: Rukwa
Role Definition:
This position is responsible for managing all aspects of accounting and finance management of the HIV program as the Partners level
S/he is responsible for ensuring that the HJFMRI programs comply with all applicable Tanzania Government/P~PFAR financial and accounting policies and procedures, laws and regulations, proper accounting standards and reporting requirements.
S/he will ensure that all financial management practices, reports and documentation are well organized and conform to policies and the highest standard.
Duties and Responsibilities:
Ensures that appropriate financial and administrative standards, procedures, systems for internal control, compliance, accounting data processing and financial reporting function in accordance with Tanzania
Government accounting procedures, HJFMRI/HJF and donor requirements; . .
Plan and oversee financial operations in accordance with Tanzania Government accounting and HJFMRI policies and procedures, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, financial record keeping, procurement and service;
Ensure that reconciliation from program staff advances made. Receive and review reconciliation related to the HIV program activities.
Plan and monitor cash flow requirements to ensure smooth implementation of HIV program; submits monthly/quarterly, semiannual, annual financial reports and milestone invoice to HJFMRI.
Maintain program payment vouchers, financial records and reports; and provide monthly standard accounting submissions to the HJFMRI, including general ledger files, account reconciliations, expenditures by cost center, as well as other financial information in a timely and accurate manner;
Ensure that all financial documents are accurately supported, approved and coded; . .
Participating in development of annual fiscal year budgets;
Perform internal review as required to ensure compliance with Tanzania Government financial and procurement policies and procedures including PEPFAR requirements;
Manage banking, accounts and balances effectively and efficiently, including undertaking monthly bank reconciliations and cash flow management in a timely manner;
Support management of HIV program funding; and
Ensure acknowledgment of receipts and financial reporting is accurate, professional and timely.
Stay abreast of Government accounting procedures (GAAP) donor policies, procedures, rules and regulations; compile and updates applicable local policies: '
Ensure proper functioning of financial system, including quick book thorough posting, reconciliation, documentation, filing/archiving and reporting; ,
Monitor monthly financial performance in relation to budgets and forecasts, obligated funds, commitments and advances;
Ensure that all financial transactions (including grant disbursement) and data are correctly implemented according to policies and procedures.
Oversee and enforces policies and procedures related to staff advances;
Responsible for the discovery, mitigation and documentation of financial risks. Responsible for the completion of yearly risk management;
Ensure compliant with all legal requirements regarding taxation, returns, fees and other financial statutory requirements;
Ensures availability, continuity and security of financial data and information pertaining to the organization;.
Prepare monthly expenditure analysis' report per program area submits quarterly on time; . .
Assists in other duties as needed and directed by the Supervisor.
Qualifications:
'Must have a Bachelor Degree in Finance or Accounting from reputable college or university [Master's degree in Finance, Accounting or Business Administration]
Must have at least five years of demonstrated relevant
Finance and Accounting experience with technical and management proficiency;
Must be computer literate [Microsoft package, Accounting and Payroll Management software[particularly QuickBooks] and willing to expand knowledge base;
Ability to roll with, flow and demonstrate the greatest level of flexibility in the environment with frequently changing priorities;
Demonstrate experience with design and implementation of enhanced financial systems and procedures which allow and organization to operate effectively;
Ability to read, analyze and interpret general technical financial procedures and government regulations, ability to write reports, business correspondence and procedure manuals.
Fluent in English and Kiswahili
Demonstrate experience with audit, legal compliance and budget development;
Proven experience of managing others, empowering staff and cultivating accuracy, efficiency and professionalism;
Experience in effective communicating key data, including presenting to senior Management arid outside partners;
3.Job Title: Accountant (1 Position)
Reports to: Regional Medical Officer (RMO)
Location: Rukwa
Role Definition:
This position is responsible for managing all aspects of accounting and finance management of the HIV program as the Partners level
S/he is responsible for ensuring that the HJFMRI programs comply with all applicable Tanzania Government/P~PFAR financial and accounting policies and procedures, laws and regulations, proper accounting standards and reporting requirements.
S/he will ensure that all financial management practices, reports and documentation are well organized and conform to policies and the highest standard.
Duties and Responsibilities:
Ensures that appropriate financial and administrative standards, procedures, systems for internal control, compliance, accounting data processing and financial reporting function in accordance with Tanzania
Government accounting procedures, HJFMRI/HJF and donor requirements; . .
Plan and oversee financial operations in accordance with Tanzania Government accounting and HJFMRI policies and procedures, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, financial record keeping, procurement and service;
Ensure that reconciliation from program staff advances made. Receive and review reconciliation related to the HIV program activities.
Plan and monitor cash flow requirements to ensure smooth implementation of HIV program; submits monthly/quarterly, semiannual, annual financial reports and milestone invoice to HJFMRI.
Maintain program payment vouchers, financial records and reports; and provide monthly standard accounting submissions to the HJFMRI, including general ledger files, account reconciliations, expenditures by cost center, as well as other financial information in a timely and accurate manner;
Ensure that all financial documents are accurately supported, approved and coded; . .
Participating in development of annual fiscal year budgets;
Perform internal review as required to ensure compliance with Tanzania Government financial and procurement policies and procedures including PEPFAR requirements;
Manage banking, accounts and balances effectively and efficiently, including undertaking monthly bank reconciliations and cash flow management in a timely manner;
Support management of HIV program funding; and
Ensure acknowledgment of receipts and financial reporting is accurate, professional and timely.
Stay abreast of Government accounting procedures (GAAP) donor policies, procedures, rules and regulations; compile and updates applicable local policies: '
Ensure proper functioning of financial system, including quick book thorough posting, reconciliation, documentation, filing/archiving and reporting; ,
Monitor monthly financial performance in relation to budgets and forecasts, obligated funds, commitments and advances;
Ensure that all financial transactions (including grant disbursement) and data are correctly implemented according to policies and procedures.
Oversee and enforces policies and procedures related to staff advances;
Responsible for the discovery, mitigation and documentation of financial risks. Responsible for the completion of yearly risk management;
Ensure compliant with all legal requirements regarding taxation, returns, fees and other financial statutory requirements;
Ensures availability, continuity and security of financial data and information pertaining to the organization;.
Prepare monthly expenditure analysis' report per program area submits quarterly on time; . .
Assists in other duties as needed and directed by the Supervisor.
Qualifications:
'Must have a Bachelor Degree in Finance or Accounting from reputable college or university [Master's degree in Finance, Accounting or Business Administration]
Must have at least five years of demonstrated relevant
Finance and Accounting experience with technical and management proficiency;
Must be computer literate [Microsoft package, Accounting and Payroll Management software[particularly QuickBooks] and willing to expand knowledge base;
Ability to roll with, flow and demonstrate the greatest level of flexibility in the environment with frequently changing priorities;
Demonstrate experience with design and implementation of enhanced financial systems and procedures which allow and organization to operate effectively;
Ability to read, analyze and interpret general technical financial procedures and government regulations, ability to write reports, business correspondence and procedure manuals.
Fluent in English and Kiswahili
Demonstrate experience with audit, legal compliance and budget development;
Proven experience of managing others, empowering staff and cultivating accuracy, efficiency and professionalism;
Experience in effective communicating key data, including presenting to senior Management arid outside partners;
APPLICATION INSTRUCTIONS:
RMO Rukwa is seeking qualified candidate to fill the positions above. Cover letters and resumes should be sent to the Regional
Medical Officer P.O. Box 413, SUMBAWANGA ,
NOTE:
To be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE. Deadline for submission of the application is December 7th 2015. Those who do not meet the minimum requirements as detailed should not submit applications
RMO Rukwa is an equal opportunity employer; women are highly encouraged to apply.
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