Finance Officer - International Criminal Tribunal for Rwanda

Closing date: Thursday, 25 December 2014

Posting Title: FINANCE OFFICER, FS6

Job Code Title: FINANCE OFFICER

Department/ Office: International Criminal Tribunal for Rwanda

Duty Station: ARUSHA

Posting Period: 25 November 2014-25 December 2014

Job Opening number: 14-FIN-ICTR-38420-R-ARUSHA (T)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.

• Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
• An impeccable record for integrity and professional ethical standards is essential. All staff of the Ethics Office are required to submit a financial disclosure statement upon appointment and annually thereafter.
• This vacancy is subject to availability of post. Staff members of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover note.

Organizational Setting and Reporting

The post is located in the Budget and Finance Section in Arusha, Tanzania. The incumbent reports to the Deputy Chief, Budget and Finance Section

Responsibilities

Within delegated authority, the Finance Officer will carry out the following duties:

• Scrutinizes source documents for completeness, accuracy and validity of charges.
• Reviews and approves various vouchers and accounting transactions, e.g., payroll, payment of staff entitlements, final payments, travel claims, vendor invoices, agencies, field missions, etc., to ensure adherence to relevant staff rules, financial regulations and rules, guidelines or practices.
• Maintains internal control procedures to ensure vouchers are processed and correctly posted in SUNSYSTEM.
• Investigates erroneous charges and takes appropriate corrective accounting actions.
• Reviews and verifies payroll and payments data on a monthly basis.
• Examines the validity of requests for increases in petty cash levels; approve disbursement vouchers to replenish petty cash accounts.
• Supervises other General Service and Field Service staff as required.
• Responds to queries from staff members and third parties.
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to payments and payroll as well as on United Nations policies and procedures.
• Provides guidance and training (including preparation of training materials) to junior staff with respect to transaction processing and the use of various systems such as SUNSYSTEM and UMOJA
• Drafts/verifies memoranda and/or cables relevant to payroll and payments matters to various offices, departments and missions.
• Performs other related duties, as assigned.

Competencies

Professionalism: Knowledge in the use and application of the Organization's financial regulations and rules as well as accounting policies and practices. Ability to extract, interpret, and analyse a wide variety of data and to resolve data discrepancies and other problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork:

• Works collaboratively with colleagues to achieve organizational goals
• Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
• Places team agenda before personal agenda
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Planning & Organizing:
• Develops clear goals that are consistent with agreed strategies
• Identifies priority activities and assignments; adjusts priorities as required
• Allocates appropriate amount of time and resources for completing work
• Foresees risks and allows for contingencies when planning
• Monitors and adjusts plans and actions as necessary
• Uses time efficiently Client Orientation:
• Considers all those to whom services are provided to be 'clients ' and seeks to see things from clients' point of view
• Establishes and maintains productive partnerships with clients by gaining their trust and respect
• Identifies clients' needs and matches them to appropriate solutions
• Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
• Keeps clients informed of progress or setbacks in projects
• Meets timeline for delivery of products or services to client Accountability:
• Takes ownership of all responsibilities and honours commitments
• Delivers outputs for which one has responsibility within prescribed time, cost and quality standards
• Operates in compliance with organizational regulations and rules
• Supports subordinates, provides oversight and takes responsibility for delegated assignments
• Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school diploma or equivalent. Technical or vocational certificate in accounting, finance, budget or related fields is required. Candidates may be required to take basic accounting and mathematical tests to determine their eligibility for this position.

Work Experience

At least 10 years of progressively responsible experience within the United Nations system or in the private sector at the national or international level in accounting, budgeting or financial management. The minimum years of relevant experience is reduced to 5 years for candidates who possess a first level University Degree.

Languages

Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage

Assessment Method

Evaluation of qualified candidates may include competency-based interview.

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