Finance Manager Cordaid country office South Sudan

Cordaid believes in a world without poverty and exclusion. We strive for a just and sustainable society where every person counts. We stand for knowledge and talent sharing between North and South, between farmers and businesses, between activists and policymakers. Where poverty, conflict and exclusion divide societies, we connect people and communities. We stand for professionalism, expertise and solidarity across borders. We make a difference where it is most needed.

Together with more than 800 organizations in Africa, Asia, the Middle East and Latin America we structurally improve the living conditions of the poorest and most excluded populations - the bottom billion. We do that where natural disasters strike, where conflicts tear up communities and where underdevelopment keep families in extreme poverty. In the Netherlands we are known as Cordaid Memisa, Cordaid Mensen in Nood, Cordaid Kinderstem, Cordaid Bond zonder Naam and Cordaid Microkrediet.

For the Cordaid Country office in South Sudan, Juba, Cordaid is looking for a

Finance Manager

Introduction

Cordaid has been active in South Sudan for more than 20 years, with a strong focus on civil society capacity-building. Currently it has programmes in the areas of health, disaster response, investments, food security, women's leadership, security & justice, and extractives, and is active in six States in South Sudan, including Upper Nile, Central-, East- and Western Equatoria, Jonglei and Unity, with offices in Juba and Malakal.

General objective of the position

The Finance Manager, as Head of the Finance unit, is responsible for all aspects of overall financial management, as well as administration for all operations of Cordaid in South Sudan.

Place in the organisation

The Finance Manager is part of the Country Management Team and reports to the Country Director. He/she will work closely with colleagues based in South Sudan (Juba, Malakal and other locations) as well as with Cordaid HQ in The Netherlands, including the HQ-based Finance Officer. He/she will also liaise with representatives and financial officers of counterpart partner organisations.

Responsibilities and tasks

Budgets

In collaboration with relevant Programme Staff and CD:

Prepare budgets, both for (externally financed) projects as well as support units, on annual basis or other frequency, as may be appropriate;

On basis of budget performance, prepare budget revisions for approval to relevant parties;

Carry out regular budget monitoring (budget vs expenditure) and advice relevant staff and Country Director, pro-actively and on request, on all areas of attention on budget performance.

Prepare and maintain cash flow forecast based on the various budgets.

Daily financial management

Coordinates the activities of, and provides advice and guidance to, the financial staff in the Cordaid offices in Juba and Malakal and elsewhere in the country;

Ensures that cash- and bank balances are sufficient at all times, which will include complete and timely cash requests to the head offices in the Netherlands;

Ensures that procurement requests meet with financial requirements and are supported by provision in the (relevant) budgets;

Reviews all requests for payment and verifies that these are compliant with regulations before signing off;

Ensures that invoices are paid timely and correctly;

Maintains an up-to-date overview of outstanding liabilities (including services and/or goods provided but not yet paid) at all times;

Monitors and manages balance accounts including suspense accounts, advances, etc.;

Ensures that the finance officer responsible for maintaining petty cash has a sufficient balance and that all transactions are supported by supporting documentation;

Is first point of contact with the Bank and maintains regular contact;

Reviews all draft contracts for financial correctness;

Facilitates the activities of internal and external auditors when reviewing the accounts of Cordaid in South Sudan.

Reporting

Prepares timely monthly financial reports in accordance with internal procedures, for approval to the Country Director, which includes cash- and bank reconciliation, budget depletion overviews, balance accounts, transaction sheets, and cash request for the forthcoming period.

Prepares financial reports for external donors in accordance with donor agreements, ensures that these are complete and compatible with narrative reporting;

Provides staff with budget or financial information upon request;

Prepares any other financial report as may be required.

Other

Maintains a solid understanding of all Cordaid financial rules and regulations, as laid down in the Field Manuel and other official documentation, and acts in accordance with these;

Pro-actively provides advice to Management on areas of suggested improvement in financial management;

Provides advice to partner organisations on financial matters in relation to Cordaid support.

Any other assignment that can reasonably be asked from the position.

Qualifications and competencies

Degree

At least seven years' experience in working with an INGO, of which at least five in a senior

financial position;

Good and proven experience with working with various external (institutional) donors;

Strong analytical and problem-solving skills;

Strong organiser of one's own work (knowing how to prioritise);

Be diplomatic, culturally sensitive, result-oriented, innovative and a strong team player;

Excellent English writing and communication skills;

Computer skills to include a solid working knowledge of Excel.

Work experience in South Sudan will be an asset;

Proficiency in financial software, including Pastel/Sage and Dynamics will be desirable.

Specifics of duty station

The Finance Manager will be based in Juba at the Cordaid South Sudan offices. Occasional travel to the project areas of Malakal, Torit and others, security permitting, will occasionally be required.

Contract information

Initial contract for 12 months, renewable. Starting date as soon as possible. We offer a contract with a competitive salary, and a benefit package which includes comprehensive insurance cover, social security, pension contribution and housing. An R & R arrangement is applicable to the duty station of Juba.

Further information & how to apply

Applications including a motivation letter and extensive CV in English, with the contact details of three professional references, including most recent employer / supervisor, should be submitted before

2 December 2014. Please note that we accept applications through our website only:www.cordaid.org https://www.cordaid.org/nl/over-ons/werken-bij-cordaid/vacatures/interna... , then select the relevant vacancy, and click on the 'apply' button).

An assessment might be part of the procedure.