EFMD is a global, membership driven not for profit organization, based in Brussels. As the largest International network association in the field of management development, the EFMD network includes over 800 institutional members and reaches over 25,000 management development professionals from academia, business, public service and consultancy across 82 countries worldwide.
EFMD plays a central role in shaping an international approach to management education and is a unique forum for information, research, networking and debate on innovation and best practice in management development. EFMD provides an international platform to bring together leaders in the management education profession in order to reflect upon major issues that they have in common.
Business school members include INSEAD, Wharton, LBS, IMD, IE, RSM, Cranfield, HEC – Montréal, CEIBS, Pontificia Universidad Católica de Chile, INCAE, Korea University, University of Sydney, University of Cape Town, IIM Ahmadabad and a host of other top schools around the world. Company membership has a more European feel and includes Alcatel- Lucent, Allianz, BBC, Capgemini University, Deutsche Bank, IBM, Intel and Haniel.
Vacant Position (Immediate Hiring)
EFMD has an immediate opening for an experienced and capable Assistant to the CEO and the two Deputy Directors General. This position will have a wide range of responsibilities and offers the opportunity to contribute to a wide spectrum of activities.
Qualifications desired:
Minimum: Executive Secretary programme of 2 years
Desirable: Bachelors Degree
Desirable: Bachelors Degree
Experience:
Work experience in an administrative function
Job description:
• Arrange and coordinate travel, visas, accomodation and itinerary for the CEO and the Deputy Directors General
• Organise accounts and budgets: process expenses and reimbursement claims from travel and other duties
• Maintain calendars and efficient scheduling of meetings, travels and other appointments
• Taking minutes, produce documents, letters and reports
• Organise in-house meetings, develop the agenda, assist during presentation and ensure the CEO and the Deputy Directors General are well prepared for meetings and presentations
• Organise travel arrangements and other logistics for visitors
• Maintain office systems for the CEO and the Deputy Directors General, including screening phone calls, enquiries, e-mail and post
• Liasing with members, suppliers and satff
• Organise accounts and budgets: process expenses and reimbursement claims from travel and other duties
• Maintain calendars and efficient scheduling of meetings, travels and other appointments
• Taking minutes, produce documents, letters and reports
• Organise in-house meetings, develop the agenda, assist during presentation and ensure the CEO and the Deputy Directors General are well prepared for meetings and presentations
• Organise travel arrangements and other logistics for visitors
• Maintain office systems for the CEO and the Deputy Directors General, including screening phone calls, enquiries, e-mail and post
• Liasing with members, suppliers and satff
Profile:
• Strong organisational and planning skills
• Strong administrative skills with attention to detail and accuracy
• Excellent verbal and written communication skills
• Able to handle confidential information professionally and discretely
• Highly flexible, ability to multi-task and adapt to high pressure situations in an international environment
• Knowledge in the use of IT systems and especially Microsoft Office (Word, PowerPoint, Excel)
• Fluent in written and spoken English (working knowledge of French is highly desirable, other languages are an asset)
• Excellent people skills: team spirit and open-minded
• Well organised and able to think through matters in an orderly way
• Strong administrative skills with attention to detail and accuracy
• Excellent verbal and written communication skills
• Able to handle confidential information professionally and discretely
• Highly flexible, ability to multi-task and adapt to high pressure situations in an international environment
• Knowledge in the use of IT systems and especially Microsoft Office (Word, PowerPoint, Excel)
• Fluent in written and spoken English (working knowledge of French is highly desirable, other languages are an asset)
• Excellent people skills: team spirit and open-minded
• Well organised and able to think through matters in an orderly way
Terms and conditions:
Length of contract: Permanent contract with 6 months probation period
Salary: Commensurate with qualifications and experience
Working hours: Full time job
Starting date: As soon as possible since the position needs to be filled without delay
Application: CV and cover letter should be sent to caroline.taylor@efmd.org no later than 19 September
Salary: Commensurate with qualifications and experience
Working hours: Full time job
Starting date: As soon as possible since the position needs to be filled without delay
Application: CV and cover letter should be sent to caroline.taylor@efmd.org no later than 19 September
Very good and friendly working environment with international contacts and exposure.
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