Student Affairs Coordinator

SBS-EM - Solvay Brussels School of Economics and Management

Brussels, Belgium

About SBS-EM

Leading partner of the Belgian business community over the last 30 years, the Solvay Brussels School of Economics and Management (SBS-EM) has contributed with its Executive Education programmes to the training of over 13,000 managers, from junior to top level.

In order to adapt to a fast-changing business world, we are constantly developing new partnerships and widening our portfolio with new seminars and executive masters in the different management areas, from general to more specialised disciplines.

To help us in successfully carrying out our development and accomplishing our mission, Solvay Executive Education is seeking an enthusiastic and dynamic full-time Student Affairs Coordinator contributing to the coordination of its MBA programmes.

KEY RESPONSIBILITIES

The student affairs coordinator will have to support the "student life" from enrolment to graduation, for all queries not related to academics. He/she will be directly in charge of the student affairs and events management, while giving administrative support to all other functions, academic, admissions and career.

Faculty and Student Services

• Non-academic student services and queries, including improvement of infrastructures and services at large;
• Follow-up on students & alumni administrative requests, including updating candidates database, issuing diplomas, grades transcripts and other relevant documents;
• Administrative support to admissions, including processing of student cards;
• Daily support to participants;
• Welcome professors and students for evening and Saturday morning classes;
• Preparation and distribution of course material;
• Supervision of exams;
• On-site operational assistance to faculty.

Event Management

• Organization of Welcome Week, Graduation Ceremony and all related events;
• Press Subscriptions;
• Organization of info-sessions and candidates on-campus assessments and alumni interviews.

Career Services

• Organization of on-campus recruitment presentations and recruiters interviews and follow-up with companies and students;
• Block registration of new student services;
• Distribution of CVs hardcopies to distribution list;
• Professional Projects: administration of legal documents/contracts/NDAs, fees administration.

PROFILE

• English proficiency and good command of French;
• Organizational skills, in particular attentiveness to detail and problem-solving attitude;
• Ability to prioritize tasks and to manage time constraints;
• Sense of diplomacy and sound communication skills, both oral and written;
• Strong service-oriented and quality-driven mindset;
• Flexibility to adapt working hours to seminars' schedule and events;
• Ability to work under pressure and to handle multiple tasks at one time when needed;
• Non-University or University Degree.

LOCATION AND WORKING REGIME

• The job will be based in our Brussels headquarters;
• The working regime will be of 38 hours per week, organized in accordance to the programme's schedule and including Saturday. Availability for occasional evening activities will be required.

WHAT WE OFFER

• An exciting full-time job within a renowned and fast-growing organisation dedicated to the promotion of top-level education;
• A multidisciplinary and multicultural working environment;
• A non-routine position implying diversified actions and exchanges with a dynamic international team;
• An interesting salary commensurate with experience;
• Great networking opportunities within academic community and corporate world.

APPLICATION PROCEDURE

Please submit your cv and covering letter to job@solvay.edu by 3 August 2014.

Availability requested to start the job as of end of August 2014 at the latest.

For more information on our organisation and activities, please visit our website: www.solvay.edu/exed.