Office Administrator Opportunity ~ Paradaise Today

Thursday, November 12, 2015

Office Administrator Opportunity

Office Administrator Opportunity

A well-known Organization has an immediate need for an Administrator with a well known background. The organization is looking for a well experienced and motivated staff to assist the professionals on administrative works. The organization is in the consultancy service industry.

Essential Qualifications and Experience:

· A certificate OR a Diploma in Office administration/management or Human resource or Business administration from a well recognized institute

· Highly proficient in English Language, spoken and written, basic French is an added advantage.

· Work experience: a minimum of one year in office administration position/reception.

· Age: between 25 years and 35 years, female are highly encouraged.

· Other experiences: knowledge in basic IT and accounts is an added advantage

· able to take direction from supervisory and management staff

· have leadership and management skills

· able to align with the core values and mission of the organization

· willing to put in extra working hours to finish tasks

· capable of compiling and organizing information

· Ready to abide with organization ethics and rules and methods of work

· interested in a career path that offers plenty of room for personal and organizational growth

Attention to detail, team mentality and a positive attitude
Excellent communication skills, including a professional phone manner
Professional presentation

Job description/ duties

Answering phones and providing exceptional customer service
Providing administrative assistance to the Professionals/consultants and office team
Assisting with preparation and distribution of our monthly newsletter
General administration duties such as preparing tax Invoices and quotes, conducting inventory and liaising with suppliers.
Maintain accounting records by making copies; filing documents.
Letter writing and dealing with email enquiries;
Creating and maintaining filing systems;
Scheduling and attending meetings, creating agendas and taking minutes - shorthand may be required;
Keeping diaries and setting up appointments;
Organizing travel for staff.
Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
Devising and maintaining office systems;
Ordering and maintaining stationery and equipment;
Sorting and distributing incoming post and organizing and sending outgoing post;
Arranging travel and accommodation for professionals and staff;
Organizing and storing paperwork, documents and computer-based information;
Photocopying and printing various documents, sometimes on behalf of other colleagues;
Recruiting, training and supervising junior staff and delegating work as required;
Arranging in-house and external events.