Office Administrator Opportunity

Office Administrator Opportunity

A well-known Organization has an immediate need for an Administrator with a well known background.  The organization is looking for a well experienced and motivated staff to assist the professionals on administrative works. The organization is in the consultancy service industry.

Essential Qualifications and Experience:

·         A certificate OR a Diploma in Office administration/management or Human resource or Business administration from a well recognized institute

·         Highly proficient in English Language, spoken and written, basic French is an added advantage.

·         Work experience: a minimum of one year in office administration position/reception.

·         Age: between 25 years and 35 years, female are highly encouraged.

·         Other experiences: knowledge in basic IT and accounts is an added advantage

·         able to take direction from supervisory and management staff

·         have leadership and management skills

·         able to align with the core values and mission of the organization

·         willing to put in extra working hours to finish tasks

·         capable of compiling and organizing information

·         Ready to abide with organization ethics and rules and methods of work

·         interested in a career path that offers plenty of room for personal and organizational growth

• Attention to detail, team mentality and a positive attitude
• Excellent communication skills, including a professional phone manner
• Professional presentation

Job description/ duties

• Answering phones and providing exceptional customer service
• Providing administrative assistance to the Professionals/consultants and office team
• Assisting with preparation and distribution of our monthly newsletter
• General administration duties such as preparing tax Invoices and quotes, conducting inventory and liaising with suppliers.
• Maintain accounting records by making copies; filing documents.
• Letter writing and dealing with email enquiries;
• Creating and maintaining filing systems;
• Scheduling and attending meetings, creating agendas and taking minutes - shorthand may be required;
• Keeping diaries and setting up appointments;
• Organizing travel for staff.
• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
• Devising and maintaining office systems;
• Ordering and maintaining stationery and equipment;
• Sorting and distributing incoming post and organizing and sending outgoing post;
• Arranging travel and accommodation for professionals and staff;
• Organizing and storing paperwork, documents and computer-based information;
• Photocopying and printing various documents, sometimes on behalf of other colleagues;
• Recruiting, training and supervising junior staff and delegating work as required;
• Arranging in-house and external events.

·         Required:

Qualified personnel should send the following to the email below

i.                     Application letter

ii.                   Academic Certificates

iii.                  Detailed CV

iv.                At least two Referees recommendation

Email: royaltrust88@gmail.com