Purpose of the position:
To manage the installed commodity tracking system (CTS) and other established food accountability systems, coordinate submission of reports by the field, warehouse and other stakeholders on timely basis in order to produce timely and accountable reports to donors as per FPMG standard
Major Responsibilities:
Commodity Reporting
Coordinate with all responsible parties so that receipts/dispatch waybills, WV Distribution center visit report, Truck Inspection reports, Warehouse Inspection Reports, loss/Damage Report, daily/Weekly Movement summaries, monthly physical inventory Beneficiary list and other relevant reports are received on good time. Receive, analyze and verify warehouse and distribution reports.
Maintain a very neat, organized and chronological filing system, ensuring that hard copies of the recommended reports are available and easy to access at any time.
In conjunction with the commodity officer ensure that standard commodity reporting is done using recommended forms.
Participate in monthly physical inventory and verify the accuracy of the physical inventory sheets.
Coordinate with the Finance department in the process of invoicing.
Record Keeping
Upon receipt of all relevant reports, these are entered into the global CTS. Organize a systematic way by which these reports are fed into CTS and analyzed.
Generate CTS reports (CSR, RSR and LSR) and others, which reflect updated and accurate district global information of World Vision food aid in the district.
Submit these reports to the commodity officer for review and submission to FPMG.
Accounting Control and Audits
Establish and monitor the implementation and maintenance of accounting control procedures in the field
Work together with the Project manager in preparation for audits and coordinate the audit process
Training
Conduct on the job training and refresher training for commodity management staff on the proper application of World Vision commodity management standards including the tracking systems, document and reporting formats.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Possess a university degree or equivalent qualification in accountancy or related field.
Have at least 2-3 years of experience in a similar capacity.
Have strong computer skills with fluent working knowledge of Ms Access, Ms Excel and Ms Word.
An accounting and logistics background.
Must be ready to work long hours in harsh stressful environment and security risk areas.
Honest, hardworking and God fearing with ability to conduct oneself in line with Christian values and understanding of World Vision Mission Statement.
Must be team player and have good inspection skills.
Should be a problem solver and have good analytical skills.
Other Competencies/Attributes:
Must be a committed Christian, able to stand above denominational diversities.
Perform other duties as required and assigned by supervisor/management.
To manage the installed commodity tracking system (CTS) and other established food accountability systems, coordinate submission of reports by the field, warehouse and other stakeholders on timely basis in order to produce timely and accountable reports to donors as per FPMG standard
Major Responsibilities:
Commodity Reporting
Coordinate with all responsible parties so that receipts/dispatch waybills, WV Distribution center visit report, Truck Inspection reports, Warehouse Inspection Reports, loss/Damage Report, daily/Weekly Movement summaries, monthly physical inventory Beneficiary list and other relevant reports are received on good time. Receive, analyze and verify warehouse and distribution reports.
Maintain a very neat, organized and chronological filing system, ensuring that hard copies of the recommended reports are available and easy to access at any time.
In conjunction with the commodity officer ensure that standard commodity reporting is done using recommended forms.
Participate in monthly physical inventory and verify the accuracy of the physical inventory sheets.
Coordinate with the Finance department in the process of invoicing.
Record Keeping
Upon receipt of all relevant reports, these are entered into the global CTS. Organize a systematic way by which these reports are fed into CTS and analyzed.
Generate CTS reports (CSR, RSR and LSR) and others, which reflect updated and accurate district global information of World Vision food aid in the district.
Submit these reports to the commodity officer for review and submission to FPMG.
Accounting Control and Audits
Establish and monitor the implementation and maintenance of accounting control procedures in the field
Work together with the Project manager in preparation for audits and coordinate the audit process
Training
Conduct on the job training and refresher training for commodity management staff on the proper application of World Vision commodity management standards including the tracking systems, document and reporting formats.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Possess a university degree or equivalent qualification in accountancy or related field.
Have at least 2-3 years of experience in a similar capacity.
Have strong computer skills with fluent working knowledge of Ms Access, Ms Excel and Ms Word.
An accounting and logistics background.
Must be ready to work long hours in harsh stressful environment and security risk areas.
Honest, hardworking and God fearing with ability to conduct oneself in line with Christian values and understanding of World Vision Mission Statement.
Must be team player and have good inspection skills.
Should be a problem solver and have good analytical skills.
Other Competencies/Attributes:
Must be a committed Christian, able to stand above denominational diversities.
Perform other duties as required and assigned by supervisor/management.
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