Human Resource Assistant (Regional Service Center for Africa)

Closing date: Thursday, 15 January 2015

HUMAN RESOURCE ASSISTANT (REGIONAL SERVICE CENTER FOR AFRICA)

Location : Addis Ababa, ETHIOPIA

Application Deadline : 15-Jan-15

Type of Contract : FTA Local

Post Level : GS-5

Languages Required : English

Duration of Initial Contract : One year

Background

Under the guidance and supervision of the HR Associate, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.

The HR Assistant works in close collaboration with the operations, programme and projects' staff in the Regional Hub, COs and UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Summary of Key Functions:

• Implementation of HR strategies;
• Implementation of HR services;
• Support to staff career management and career development;
• Support to knowledge building and knowledge sharing.

Duties and responsibilities: 1. Ensures implementation of HR strategies focusing on achievement of the following results:

• Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies;
• Input to the Regional Hub business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.

2. Implements HR services focusing on achievement of the following results:

• Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels;
• Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of staff contracts (Temporary and Fixed Term Appointments) and Service Contracts;
• Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas;
• Maintenance of the Regional Hub staffing table;
• Collection of background information for submissions to the Compliance Review Panel (CRP) and Compliance Review Board (CRB);
• Update of the Regional Hub rosters;
• Maintenance of proper filing system for HR records and documents;
• Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies and COs.

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