Health Unit Assistant at The US Embassy

ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Embassy is seeking for an individual for the position of Health Unit Assistant in the Health Unit Office.

BASIC FUNCTION OF POSITION

The incumbent serves as the Health Unit Administrator in the Embassy Medical Unit under the direct supervision of the Physician. In his absence, supervisors are the Medical Unit nurses. 

MAJOR DUTIES AND RESPONSIBILITIES:

40%

Directs day to day operations of the embassy Health Unit and provides a wide range of specialized support services to the Embassy Physician and the nurses. Assist with the implementation of health care, medical paperwork for physical examination of post personnel. Greets all patients on arrival. Provides copies of medical records for personnel departing post. Ensures that all sensitive and confidential patient records are kept appropriately protected in locked cabinets.

 20%

Serves as the initial point of contact in the Health Unit for Patients. Answers all phone calls to the Health Unit. Schedules appointments for patients at the Health Unit, local hospitals, physician offices, laboratories and radiological facilities.

5%

Assists with exchange of information between Dar es Salaam Health Unit, and the Regional Medical Office in Nairobi. Assists under supervision with preparation of cables for Embassy Physician at the Health Unit, including Medevac authorization cables.

 10%

Assists Embassy Physician in preparation of presentations to the Embassy Staff by the Health Unit. Plans and organizes representational and community events.

 15%

Keeps track of patient visits and prepares monthly statistics to be submitted to MED Washington. Assists in keeping inventory for medical supplies, and assists HU with procurement.

 10%

Serves as a backup for the nurse during her absence, in carrying out all non – nursing functions. Perform other duties as needed by The Embassy Physician.

QUALIFICATIONS REQUIRED

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

1. Education: Completion of Secondary School (form IV) is required.
2. Prior Work Experience: At least two years of experience in Administrative/ Computer/ Phone service is required. Prior working in a Medical Office is useful.
3. Language proficiency: Level IV (fluent) in English and Kiswahili (speaking, writing and reading) is required.
4. Knowledge: Should have knowledge of the health unit day to day routine, should have knowledge of basic medial terminology.
5. Skills and Abilities: Tactful in dealing with people at the front desk. Should be capable of handling patient's expectations. Must be tactful, kind and welcoming. Must be appropriately firm and clear at times. Excellent communication skills and computer skills (use of Microsoft Word, Excel, PowerPoint, Outlook)

SELECTION PROCESS

When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application. 

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.

TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or
2. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant's work experience attached as a separate sheet; or
3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus
4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE. 

Failure to do so will result in an incomplete application.

A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known) 
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number) 
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No) 
K. Special Accommodations the Mission needs to provide 
L. If applying for position that includes driving a U.S. Government vehicle, Driver's License Class / Type 
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location) 
O. U.S. Eligible Family Member and Veterans Hiring Preference 
P. Education 
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills 
S. Work Experience
T. References

SUBMIT APPLICATION TO

American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam

POINT OF CONTACT

Telephone: (255-22)229 4000, Ext: 4137/4148/4233/4024
Fax: (255-22)229 4726

CLOSING DATE OF THE POSITION: January 19, 2015