Intern - Human Resources - Economic Commission for Africa

Closing date: Thursday, 1 January 2015

Posting Title: INTERN - Human Resources, I

Job Code Title: INTERN - HUMAN RESOURCES

Department/ Office: Economic Commission for Africa

Duty Station: ADDIS ABABA

Posting Period: 17 December 2014-1 January 2015

Job Opening number: 14-HRE-ECA-39396-R-ADDIS ABABA (O)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.

The Cover Note must include: Degree Programme (What are you currently studying?)

Graduation Date (When will you graduate or when did you graduate from the programme?)

List the IT skills and programmes that you are proficient in.

List your top three areas of interest.

Explain why you are the best candidate for this specific internship.

Explain your interest in the United Nations Internship Programme.

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.

Due to the high volume of applications received, ONLY successful candidates will be contacted.

Organizational Setting and Reporting

This position is located in the Human Resources Services Section, Division of Administration (HRSS/DOA), Learning and Organizational Development Unit

The internship is for a period of three months with an opportunity for extension, depending on the needs of the Section.

The internship is unpaid and full-time. Interns work five days per week under the supervision of a staff member in the Section to which they are assigned.

Responsibilities

The functions of the intern will depend on the individual's background and on the current projects / workload of the Section. Duties may include, but are not limited to: Recruitment and Placement

• Prepares and maintains case files for candidates, ensures and monitors the transfer of files of candidates between offices, and arranges for interviews.
• Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, and preparing and dispatching offers of appointment and Statement of Emoluments.
• Prepares agenda and provides relevant documentation required for recruitment related meetings.

Maintains databases.

• Staff Development and Career Support Training
• Assists in the organization and conduct of training courses and workshops
• Provides logistics and administrative support to trainers.
• Performs day to day administrative tasks at the Career Resource Centre:
• Records Keeping, maintaining Time and Attendance, providing support to the scheduling of teachers and programmes and other Front Office functions.

General Administration

• Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
• Operates a variety of office equipment in the performance of basic office functions, e.g. photocopier, printer, scanner, etc.
• Undertakes other related activities as assigned by the supervisor.

Competencies

Communication: Ability to draft clearly and concisely, good written and oral language skills.

Teamwork: Good interpersonal skills, ability to work collaboratively with colleagues from different national and cultural backgrounds to achieve organizational goals.

Client Orientation: Considers all those to whom services are provided to be 'clients' and seeks to see things from clients's point of view.

Education

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met: Applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or (c) have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation;

Be computer literate in standard software applications;

Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and

Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

Applicants are not required to have professional work experience for participation in the programme.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written [English/French/Spanish/ Arabic/Chinese/Russian] is required for the internship. Knowledge of an additional official UN language is an asset. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat.

Assessment Method

Potential candidates will be contacted by hiring manager directly for further consideration.

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