Administrative Assistant cum Driver

Administrative Assistant cum Driver

Tracking Code

236-566

Job Description

Reports To:
Site Coordinator

Supervises:
Driver(1) and office assistant

Job Summary:
The Admin Assistant cum Driver will report to the Site Coordinator. She/he will be taking the leading roles and responsibilities in ensuring all the administrative function of the position are carried effectively and efficiently.
The Admin Assistant cum Driver will work under the direct supervision of the Project Site Coordinator and will be expected to provide efficient and effective driving and clerical support services to help the overall administration functions in project area sites.

Responsibilities:-
General Administration & Office premise Operational

• Provide office organization and administration and ensure the office environment meets regulatory health and safety standards and coordinate training and orientation accordingly
• Manage effective utilization of utilities services (water, electricity and security services), fleet management operational and Office equipment and communication uses (printers, photocopies, post office box, Telephone, Internet and emails uses.)

Logistical Support

• In coordination with Program and Finance departments, provide logistical support as required for trainings, workshops, and other events planned by PCI, including: use of project vehicles; bookings for hotels, training venues, transportation; materials production; etc. in accordance with approved activity plans and budgets.

Stock and Assets control

• Records office inventories and keeps documentation of stock procured in the District office and ensures lost assets are properly reported and liaise with head office for necessary action taken to remove the same from the register once the investigations are completed.

General Fleet management

• Performs work in the operation of PCI vehicles to assure safe transportation of users to and from various destinations to manage PCI Vehicles to which s/he is assigned in accordance with Local Laws and PCI Policy relative to the use of the PCI vehicles and as specified by Supervisor.
• Prepare vehicle monthly fuel consumption bill analysis for fuel bill payment process and provide monthly fuel consumption report to Supervisor or forward to Supervisor /Administration Officer/

Knowledge:

• Diploma in Business Administration from recognized institution. Advanced Driver's Certificate Grade One from the National Institute of Transport (NIT) or Vocational Education Training Authority (VETA) as an added advantage

Required Skills

Functional Skills:

• Self-motivated with demonstrated ability to work effectively with colleagues in a team environment and with stakeholders from different cultural backgrounds.

Professional Attributes:

• Highly organized, detailed oriented, sound judgment, strong interpersonal skills

Other:

• Must be computer literate

Required Experience

At least 2 -3 years' work experience in Administration and Vehicle Driving duties with other International NGOs or similar Organizations including office administration management

Job Location

Bunda, , Tanzania

Administrative Assistant cum Driver