PERSONAL SECRETARY

Ref. Na EA.7/96/01/H/07                                                         03 ^rd. October, 2014

The Tanzania Investment Centre (TIC) is the Primary Agency of the Government established in 1997 by an Act of Parliament No. 26, with the mandate to coordinate, encourage, promote and facilitate investment in Tanzania

PERSONAL SECRETARY GRADE II – 1 POST

1.1.4           DUTIES AND RESPONSIBILITIES

·         Types both open and confidential letters/matters

·         Maintains a diary of appointment for the executive, advising him of available time and reminding him/her of appointments as requested

·         Receives all visitors with courtesy and decorum, ascertain the nature of the visitor's business and relays information to the officer

·         Answers telephone calls and intercom, giving information to callers or routing callers to appropriate officials

·         Files minutes correspondence and other documents

·         Assumes responsibility for ensuring that there is adequate efficiency in day to day operation of office functions e.g. supply of stationery, cleanliness, decorum, dispatch and receipt of mail, messenger services and other related functions

·         Draft letters of simple routine nature

·         Attends to routine safari arrangements as requested. Makes and confirms transport and hotel booking for the executives

·         Relays oral messages and instructions from executives to his subordinates

·         Co-ordinates all office needs and requirements

·         Takes proper care of facilities, equipment and documents

·         Performs other duties as may be assigned by superiors

1.1.5           QUALIFICATIONS AND EXPERIENCE

·         Advanced Secondary School Certificate and Certificate in Secretarial Duties from recognized Institution.

·         A Diploma in Secretarial qualification will be an added advantage.

·           A minimum of three years working experience in relevant field.

1.1.6           REMUNERATION.

Remuneration package in accordance with the institution`s salary scale TIC GS.6

1.1.9           REMUNERATION.

·         Remuneration package in accordance with the institution`s salary scale TIC GS.5

NB: GENERAL CONDITIONS

i.        All applicants must be Citizens of Tanzania and not above 45 years old, however, applicants for senior positions who are above 45 years old and are currently employed in the public service should route their application letters through their respective employers.

ii.       Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact, postal address, e-mail and telephone numbers.

iii.     Applicants should apply on the strength of the information given in this advertisement.

iv.     The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.

v.       Applicants must attach their detailed relevant certified copies of academic certificates:

-       Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.

-       Postgraduate/Degree/Advanced Diploma/Diploma transcripts.

-       Form IV and Form VI National Examination Certificates.

-       Computer Certificate

-       Professional certificates from respective boards

-       One recent passport size picture and birth certificate.

vi.     FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED

vii.    Testimonials, Partial transcripts and results slips will not be accepted.

viii.   Presentation of forged academic certificates and other information in the CV will necessitate to legal action

ix.     Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.

x.       Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30^th November, 2010.

xi.     Applicants who have/were retired from the Public Service for whatever reason should not apply.

xii.    Applicants should indicate three reputable referees with their reliable contacts.

xiii.   Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)

xiv.   Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)

xv.    Deadline for application is 17^th  October, 2014 at 3:30 p.m

xvi.   Applicants with special needs/case (disability) are supposed to indicate

xvii. Women are highly encouraged to apply

xviii.  Only short listed candidates will be informed on a date for interview

xix.   Application letters should be written in Swahili or English.

APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary	OR	Katibu
Public Service Recruitment		Sekretarieti ya Ajira katika
Secretariat,		UtumishiwaUmma
P. O. Box 63100		S. L. P 63100,
DAR ES SALAAM.		DAR ES SALAAM.