VACANCIES ANNOUNCEMENT
On behalf of Procurement and Supplies Professionals and Technicians Board (PSPTB), Public Service Recruitment Secretariat invites qualified Tanzanians to fill 5 vacant posts in the above Public Institution.
NB: GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.
ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact, postal address, e-mail and telephone numbers.
iii. Applicants should apply on the strength of the information given in this advertisement.
iv. The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.
v. Applicants must attach their detailed relevant certified copies of academic certificates:
- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
- Form IV and Form VI National Examination Certificates.
- Computer Certificate
- Professional certificates from respective boards
- One recent passport size picture and birth certificate.
vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED
vii. Testimonials, Partial transcripts and results slips will not be accepted.
viii. Presentation of forged academic certificates and other information in the CV will necessitate to legal action
ix. Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.
x. Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30th November, 2010.
xi. Applicants who have/were retired from the Public Service for whatever reason should not apply.
xii. Applicants should indicate three reputable referees with their reliable contacts.
xiii. Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)
xiv. Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)
xv. Deadline for application is 3rd November, 2014 at 3:30 p.m
xvi. Applicants with special needs/case (disability) are supposed to indicate
xvii. Women are highly encouraged to apply
xviii. Only short listed candidates will be informed on a date for interview
xix. Application letters should be written in Swahili or English
APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:
Secretary OR Katibu
Public Service Recruitment SekretarietiyaAjirakatika
Secretariat, UtumishiwaUmma
P. O. Box 63100 S. L. P 63100,
DAR ES SALAAM. DAR ES SALAAM.
1.0 PROCUREMENT AND SUPPLIES PROFESSIONALS AND TECHNICIANS BOARD (PSPTB)
Procurement and Supplies Professionals and Technicians Board (PSPTB) established in 2007 by Parliamentary Act No. 23 is the successor of both the National Board for Materials Management (NBMM) founded in 1981 by Parliamentary Act No.9, and Materials Management Caretaker Committee (MMCC). MMCC founded in 1978 laid down foundation for professionalism which later gave rise to the birth of NBMM.
1.1 DIRECTOR OF PROFESSIONAL DEVELOPMENT
1.1.1 REPORTS TO:-EXECUTIVE DIRECTOR
1.1.2 DUTIES AND RESPONSIBILITIES.
• Head of Business development Department
• Co-ordinate registration of Procurement and Supplies Professionals and Technicians.
• Ensure the dissemination of professional knowledge and information in connection with research and Consultancy work and activities of the Board.
• Manage Continued Professional Development (CPD) for the registered Procurement and Supplies Professionals.
• Managing of the profession in changing World.
• Market the institution to various stakeholders and potential customer search.
• Conduct research and consultancy assignments.
• Any other duties that may be assigned to him/her by the Executive Director.
1.1.3 QUALIFICATIONS AND EXPERIENCE
• Master's degree in business administration/Commerce majoring in procurement, Logistics and Supplies, procurement and Supplies Management plus CSP/CPSP, MCIPS, with practical experience of not less than 10 years, of which 5 years in senior managerial position in a reputable organization.
• Must be registered by PSPTB in the highest rank.
1.1.4 SALARY SCALE: PSPTBSS 11
1.2 DIRECTOR OF FINANCE AND ADMINISTRATION
1.2.1 REPORTS TO: EXECUTIVE DIRECTOR 1.2.2 DUTIES AND RESPONSIBILITIES
• Head of Finance and Administration Department and responsible to the Executive Director.
• Plans, organizes, directs, co-ordinates and controls the efficient execution of the finance and Administration functions.
• Advises the Executive Director on the formulation of effective strategies and policies concerning the best use of the Board's resources for financing or capital and overall financial structure, proper management of cash and receivable and the establishment of expenditure control system.
• Advise the Executive Director on effective policies strategies for staff recruitment, training discipline manpower planning.
• Promote harmonious Industrial relations through fair practice in staff promotion welfare compensation disciplinary practice and other terms and condition of services.
• Assist the Executive Director in ensuring that both staff regulations are property interpreted and observed.
• Ensure that the budgetary and accounting activities are properly guides and prepared consistently and in proper timing.
• Directs and makes close follow up of preparation of financial reports and present the same to the Executive Director
• Assist the Executive Director in ensuring that financial regulations are properly interpreted and observed by all employees.
• Any other duties as may be assigned by the Executive Director from time to time.
1.2.3 QUALIFICATIONS AND EXPERIENCE
• Master's degree either in Business Administration, Human Resource Management, Accountancy or Finance plus CPA, CIMA, ACCA with a working experience of 9 years, of which 5 years in senior managerial position in a reputable organization.
• Must be registered by relevant Professional Board.
1.2.4 SALARY SCALE: PSPTBSS 11.
1.3 DIRECTOR OF PROFESSIONAL TRAINING
1.3.1 REPORTS TO: EXECUTIVE DIRECTOR 1.3.2 DUTIES AND RESPONSIBILITIES.
• Head of Examination Department
• Responsible for all matters pertaining to examinations and Chief Advisor to the Executive Director in all matters concerning examinations.
• Draw up long term plans for examinations development and to ensure their implementation.
• Prepare and process all the Procurement and Supplies Management awards
• Co-ordinate moderation of institutional examinations.
• Review the Procurement and Supply Training Scheme, determine training needs in Procurement and Supplies in all the sectors an all
• The levels and advice the Executive Director on how these needs could be met.
• Advise on review the PSPTB syllabi and exemptions criteria from time to time.
• Co-ordinate and monitor curriculum development in Procurement and Supplies Training Institutions.
• Initiate and develop the PSPTB library.
• Ensure proper maintenance of training examinations records and publications.
• Any other duties that may be assigned to him by the Executive Director.
1.3.3 QUALIFICATIONS AND EXPERIENCE
• Master's degree in business administration/Commerce majoring in procurement, Logistics and Supplies, procurement and Supplies Management plus CSP/CPSP, MCIPS, with practical experience in training and coordinating examinations of not less than 10 years, of which 5 years in senior managerial position in a reputable organization.
• Possession of Postgraduate Diploma in Education, or Statistics will be an added advantage.
• Must be registered with PSPTB
1.3.4 SALARY SCALE: PSPTBSS 11
1.4 CHIEF INTERNAL AUDITOR
1.4.1 REPORTS-EXECUTIVE DIRECTOR
1.4.2 DUTIES AND RESPONSIBILITIES.
• Heads the internal audit section.
• Conducts internal audit inspections and ensures adherence to the set financial policies and procedures.
• Advises the Executive Director on audit reports and queries.
• Advises the Executive Director on the soundness, adequacy and application of accounting and financial controls.
• Reviews the Board's system of internal control from time to time and
recommends to the Executive Director Improvements or modifications as
he/she may see it appropriate.
• Plans and organizes audit functions and audit committee meetings.
• Submits quarterly audit reports to the Executive Director.
• Performs any other duty as the Executive Director may assign.
1.4.3 QUALIFICATIONS AND EXPERIENCE
• Master's Degree in Accountancy/Finance with professional qualification i.e. CPA,
ACCA or equivalent with at least 9 years working experience, of which 5 years in
senior managerial position in a reputable organization.
• Must be registered with NBAA.
1.4.4 SALARY SCALE: PSPTBSS 10
1.5 MANAGER PROCUREMENT MANAGEMENT UNIT
1.5.1 REPORTS -EXECUTIVE DIRECTOR
1.5.2 DUTIES AND RESPONSIBILITIES.
• Prepare and coordinate the Board's Annual Procurement plan and related budget.
• Manage all procurement and disposal by tender activities of procuring entity except adjudication and the award of contract.
• Support the functioning of the Tender Board.
• Liaise directly with the Authority on matters within its jurisdiction.
• Act as a Secretariat to the Tender Board
• Plan the procurement and disposal by tender activities of the procuring entity.
• Recommend procurement and disposal by tender procedures
• Check and prepare statements of requirements
• Prepare advertisements of tender opportunities
• Co-ordinate the procurement and disposal activities of all the departments of the procuring entity.
• Prepare other reports as may be required from time to time.
• Supervise subordinate staff. And
• Performs other duties as may be assigned by one's reporting officer
1.5.3 QUALIFICATIONS AND EXPERIENCE
• Master's Degree in Business Administration/Commerce majoring in procurement, logistics and supplies, procurement and Supplies management.
• CSP/CPSP plus work experience in a relevant field of not less than 9 years, of which 5 years in senior managerial position in a reputable organization.
• Computer application skills is essential
• Must be registered with PSPTB
1.5.4 SALARY SCALE: PSPTB
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