Office Management Secretary I (1 Post) – Main Campus

Office Management Secretary I (1 Post) – Main Campus

(a) Qualifications and Experience
Holder of Form IV certificate or Form VI with principal passes in English and Kiswahili with credit passes in Kiswahili and English, plus 100/120 w.p.m. shorthand in English or Kiswahili and 50 w.p.m. typing, tabulation and manuscript stage III, secretarial duties and office procedure stage II and working experience of not less than nine years plus a Diploma in Secretarial Studies from a recognized institution.

(b) Duties:

• Types all general correspondence and non-confidential matters;

• Prints reports, letters etc.;
• Takes proper care of all machines under his/her charge and makes sure they are used for official work only;

• Files copies of typed letters in relevant files;

• Receives and directs visitors;
• Attends telephone calls and takes messages;
• Makes sure there are all necessary facilities for proper job performance
• Uses modern machines in discharging his/her duties;
• Takes care of all facilities under ones charge;
• Performs any other duties as assigned by superior.

(c) Salary Scale: PGSS 11-12

APPLICATION INSTRUCTIONS:

Both hard and soft copies of the application letter with detailed curriculum vitae (CV) and copies of relevant certificates should be addressed to Deputy Vice Chancellor (Administration and Finance) and reach us on or before 19th September, 2014. Candidates must also give names, contact addresses as well as telephone numbers of two referees.

Please Note:

- All the positions above require excellent communications, in both spoken and written English and Kiswahili.

- Only short-listed candidates will be contacted through their addresses and/or telephone numbers.

For scanned soft copies send to: dvc-af@mzumbe.ac.tz
For hard copies send to:

The Deputy Vice Chancellor (Administration and Finance),
Mzumbe University,
P.O. Box 1,
MZUMBE.