Office Administrator – Turiani -Morogoro, Tanzania

1. Office Administrator – 1 (Full Time)
Report to: Project Coordinator
Locations: Turiani -Morogoro, Tanzania
Job Description: The incumbent will undertake a range of functions to make sure the administration activities within an organisation run smoothly. S/He will be responsible for the management of human resources, budgets, accommodation and property facilities and records.
Key responsibilities:
1. Using a range of office software, including email, spreadsheets and databases; managing filing systems;
2. Providing administrative support to WECA personnel, which may include procurement of supplies, equipment and materials for specified activities.
3. Management of social media –e.g facebook account, twitter, event pictures;
4. Developing and implementing new administrative systems, such as record management;
5. Organising the office layout and maintaining supplies of stationery and equipment;
6. Maintaining the condition of the office and arranging for necessary repairs;
7. Organising office meetings for staff - include typing the agenda and taking minutes;
8. Reviewing and updating health and safety policies and ensuring they are observed;
9. Arranging regular testing for electrical equipment and safety devices;
10. Keep record of usage of all the equipments
11. Attending conferences and training.
12. Keep records off all visitors
13. supervise and coordinate activities of part time staff
14. Administer salaries and work out leave entitlements
15. Maintain management information systems (manual or computerized)
16. Review and answer correspondence
17. Provide secretarial or executive services for committees.
18. Compiling reports, photocopying documents, preparation of venues and materials for presentations, meetings and workshops.
19. Responsible for purchasing of WECA cleaning materials, tea and coffee and other basic items
20. Responsible for photocopying the office forms and ensuring that they are available at all times
21. Other administrative activities as deemed necessary.

Essential Profile:
• able to supervise
• good oral and written communication skills
• aptitude for working with computers
• good organisation skills.
• Valid motorbike driving licence (compulsory)

TO APPLY:

Interested candidates for the above positions should submit an application letter indicating the position applied for, a copy of their CV, and names and contact information (email addresses and telephone numbers) of three referees.

Applications should be submitted by Monday, 15th September, 2014 to WECA through e-mail wecamvomero_tz@yahoo.co.uk or through P.O. Box 32 Turiani Morogoro, Tanzania.

Kindly note that only shortlisted applicants will be contacted.