AIRD Head Of Field Office

Who we are
African Initiatives for Relief and Development (AIRD), is a
non-political, non-religious and non-profit making African
Non-governmental organization, established in 2006 with it's Head
Office in Kampala, Uganda.
Our Vision
To see Africa that is free from poverty, internal displacement and
refugees; a continent whose people are enjoying human dignity, gender
equality, peace and democracy; a region that is capable of protecting
the environment that nature had endowed to it and whose leaders are
accountable to and working for their people.
Our Mission
To inspire and involve concerned citizens of the international
communities and African professionals in relief and development
programs to make meaningful contributions towards the development of
Africa for the complete eradication of poverty; ensure the protection
and assist in seeking durable solution for IDP's and Refugees; promote
human dignity and equity and achieve peace, democracy and
environmental sustainability in Africa in particular and the world at
large.
Our objectives
To improve the living conditions of refugees, Internally Displaced
Persons (IDPs) and host communities. To make use of synergy effects
that result from combining the respective aid instruments and To
maximize effectiveness in significantly improving the situation of
refugees in African countries. To promote protection and seek durable
solutions for refugees and IDPs in Africa in partnership with key
stakeholders as well as build capacity at grass root level.
Responsibilties
Operational Management
• Ensure operations receive timely, effective and efficient
management, administrative, financial and logistical support services
in order to meet project objectives. • Ensure management,
administrative and logistical support systems and procedures are
followed. • Line manage the support and administration team, ensuring
individuals work effectively and productively. • Oversee cashbook
entries and financial coding for the Field Office level, ensuring that
financial procedures are followed and that payroll is issued. •
Oversee as aspects of logistics, ensuring programme logistical
procedures are adhered to and developed where necessary, in liaison
with Sub Office Manager. • Ensure good communication and coordination
between the support and administration team and the technical
operational team.
Human Resources
• Carry out appraisals of line managed staff as per AIRD systems. •
Responsible for support and administration staff selection,
recruitment and disciplinary systems and procedures. • Assist in the
process of national staff capacity building, identifying training
needs and providing mentoring support where appropriate.
Reporting and Communications
• Ensure daily communication and coordination with the Sub Office
Manager, participate in Sub Office meetings and coordinate Field
Office management meetings and briefings. • Ensure timely and detailed
production of AIRD programme internal reports as directed by the Sub
Office Manager.
Representation
• Represent AIRD when dealing with local authorities, other
organisations and NGOs within the Field Office area of operations. •
Ensure all relevant parties are kept informed of AIRD activities as
appropriate. • Support the Sub Office Manager in his/her Public
Relations/Communications role
Donor and partner related activity
• Provide support to the Sub Office Manager in identifying and
collecting information on possible future donors and funding
opportunities to support AIRD activities. • Support the Sub Office
Manager in creating and maintaining relationships with donors,
partners and other parties as required. • Assist in the planning and
hosting of programme visits by AIRD staff, donors and partner
agencies.
Information Management
• Provide relevant materials, case studies, photographs, events and
media contacts in line with AIRD's corporate profile, identity and
message as directed by the Sub Office Manager. • Establish appropriate
internal reporting formats and ensure effective internal information
flows.
Business Planning
• Contribute towards programme business plans and budgets as directed
by the Sub Office Manager. • Support the Sub Office Manager as
required in the planning and implementation of activities and events
within the Field Office area. • Provide input into regular in-Sub
Office management and programme development meetings. • Assist in the
monitoring and evaluation of programme business plans and activities
General
• Work within the framework of AIRD's core values, promoting its ethos
and mission statement. • Work towards achieving departmental business
plan objectives • Keep informed of AIRD activities. • Work as part of
a team and liaise with other departments to ensure effective
communications across the organisation. • Ensure familiarity with and
adhere to all AIRD policies and procedures • Participate in meetings,
networks, seminars and conferences where relevant and beneficial to
AIRD and its mission and mandate. • Undertake and apply learning from
appropriate training and development programmes. • Contribute to
fundraising initiatives where appropriate. • Undertake any other
duties appropriate to the post as may be required.
Qualification & Experience
• Degree in International Development or other relevant area of study,
6-8 years of international experience, including in emergency response
and recovery following natural disaster as well as experience in
assessment, program design, evaluation, training and support. • 6-8
years of international experience with INGO in logistics management,
within a complex/large scale country programme and in emergency
response/humanitarian environments. • Substantial experience in all
technical areas of logistics operations including procurement,
transport/distribution, warehousing and stock management, fleet
management, asset management, communications, and security . •
Experience of developing / implementing a complex international supply
chain to support different types of programmes, and coordinating
resources to meet the programme objectives • Experience of working in
remote field bases with limited infrastructure. • Proven track-record
in managing and supervising others in logistics, including training
and capacity building. • Ability to synthesise and analyse complex
information, and make clear, informed decisions. • Experience of
advising and supporting others at all levels with logistics aspects of
a programme, including strategic thinking and planning. • Ability to
build relationships quickly with a wide range of people, both
internally and externally. • Excellent planning, management and
coordination skills, with the ability to organise a substantial
workload comprised of complex, diverse tasks and responsibilities. •
Strong communication (written and spoken), and interpersonal skills in
English/French, with experience in managing multicultural teams. •
Technical experience/training in specific areas of logistics. •
Technical experience/knowledge in specific types of humanitarian
intervention eg. Repatriation, Reintegration, Construction.. etc •
Fluent in English and French (mandatory)
How to apply:
Please send your CV and signed application letter to AIRDjobs@yahoo.com