Office Attendant/Receptionist , International Rescue Commitee

Background:

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 with Head quarters in New York, the IRC operates in more than 40 countries worldwide, offering lifesaving care and life-changing assistance to individuals/communities forced to flee from war or disaster.

The International Rescue Committee (IRC) IRC Tanzania is present in the Kigoma Region, Northwestern Tanzania, providing services in Nyarugusu refugee camp in Kasulu District, Nduta camp in Kibondo and at a transit centre in Kigoma town.  Approximately 160,000 Burundian and Congolese refugees, the vast majority from Burundi receive protection and basic assistance in the areas of Child and Youth Protection and Development, Community based rehabilitation for persons with disabilities and special needs, and Gender based violence / Women's protection and empowerment (WPE).

IRC seeks to recruit qualified, energetic and committed candidates to fill the following position:

             Position:                     Office Attendant/Receptionist (1)

             Location:                    Kibondo- Kigoma

Reporting to:            Admin Officer

KEY RESPONSIBILITIES

• Ensure that all correspondences, letters are immediately and accurately filled in relevant files.
• Assist in maintaining, updating and archiving employee personnel files.
• Assist in monitoring the proper use of office equipment (photocopier) and report any breakdown to the Admin Officer immediately.
• Oversee mail pouch transmissions and documentation; ensure proper flow between Kibondo and other field offices.
• Post and receive of all outgoing and incoming letters to and from Post Office; make sure that all outgoing mail is recorded in the dispatch book and obtain signatures from the recipients.
• Assist the Admin Officer with the flow of files and documentation from internal departments; make sure all documentation is arranged and filed properly.
• Monitor stationery levels regularly and notify the Admin Officer of any ordering needs; assist in following up on stationery orders and delivery.
• Receive all visitors and direct them to the respective staff.
• Responsible for printing, photocopying and scanning of documents as directed.
• Ensure various administrative forms are available at the administration pigeon hall
• Responsible for preparing and distributing tea and refreshments to staff.
• Assure order and cleanliness of the Office.

EDUCATION and/or EXPERIENCE

• Certificate in secretarial courses from a recognized institute or any related field.
• Two years experience in office related duties
• Strong written and oral English language skills
• Computer skills, particularly with Word and Excel

 How to apply:

Applications for the position must include:

        i.            A cover letter illustrating your suitability for the position against the listed requirements.

      ii.            Detailed curriculum vitae showing contact address, email, and day-time mobile phone number(s) and three (3) referees, ONE being your last employer.

    iii.            ONLY copies of academic and professional certificates.

All applications should be sent to:

HR MANAGER

International Rescue Committee

P. O. Box

Kibondo - Kigoma, Tanzania

Email:  agnes.abdi@rescue.org

Applications will be considered valid if sent/received before 17.00, November 10^th, 2015. Please note that only short-listed applicants meeting the above requirements will be contacted. Qualified women are strongly encouraged to apply.