INTERN - ADMINISTRATION AT UNITED NATIONS

Closing date: Thursday, 15 January 2015

Posting Title: INTERN - ADMINISTRATION, I

Job Code Title: INTERN - ADMINISTRATION

Department/ Office: United Nations Office at Nairobi

Duty Station: NAIROBI

Posting Period: 31 December 2014-15 January 2015

Job Opening number: 14-ADM-UNON-39316-R-NAIROBI (O)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Your application for this internship must include: 1. A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.

2.Proof of enrollment (click on link to access and attach to your application: http://unon.org/content/internship-programme),

• List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship.

3. A certified copy of degree certificate (if you have already graduated).

Due to a high volume of applications received, ONLY successful candidates will be contacted.

Organizational Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP) and the UN Human Settlements Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing Administrative, conference, Security and information services (www.unon.org). The UNON Administration Internship is for a period of 6 months The Internship is UNPAID and full-time. Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities

Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.

Under the direct supervision of the Adminisrative assistant, the intern will:

• Prepare VAT application forms and submit to Host country relations unit.
• Send out emails to vendors informing then when the VATs are ready for collection
• Book vendors with security unit for entry of vendors into the UN compound
• Register vendors with IMIS
• Send emails authorizing direct purchase of good/services
• Any other administrative duties assigned to the intern from time to time

Competencies

Core Competencies: Communication:

• Speaks and writes clearly and effectively
• Listens to others, correctly interprets messages from others and responds appropriately
• Asks questions to clarify, and exhibits interest in having two-way communication
• Tailors language, tone, style and format to match the audience
• Demonstrates openness in sharing information and keeping people informed Teamwork:
• Works collaboratively with colleagues to achieve organizational goals
• Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
• Places team agenda before personal agenda
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Client Orientation:
• Considers all those to whom services are provided to be 'clients ' and seeks to see things from clients' point of view
• Establishes and maintains productive partnerships with clients by gaining their trust and respect
• Identifies clients' needs and matches them to appropriate solutions
• Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
• Keeps clients informed of progress or setbacks in projects
• Meets timeline for delivery of products or services to client

Education

Applicants must at the time of application meet one of the following requirements: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);

b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);

c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.

Be computer literate in standard software applications.

Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;

Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Studies in international Relations, Business Administration or Commerce preferred

Work Experience

Applicants are not required to have professional work experience for participation in the programme

Languages

English and French are the working languages of the United Nations Secretariat. For the internship, fluency in oral and written English is required. Knowledge of another UN Language is desirable.

Assessment Method

Potential candidates will be contacted by hiring manager directly for further consideration

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