ADD International is a UK based lnternational Organisation working in 3 countries in Africa arid 3 countries in Asia. It started working in Tanzania in 1997. The Organisation's current strategic objective focuses on ending exclusion, poverty and discrimination facing people with disabilities in developing countries.
ADD International Tanzania Country Office is seeking to recruit highly qualified, self-motivated and experienced individuals to strengthen its country programme delivery
Position: Finance and Administrative Officer
Reporting line: Reporting to Finance and Administrative Manager
Tenure: open-ended contract
Key duties and responsibilities include:
Finance Management and Accounts
Preparation of Payment Vouchers by ensuring their accuracy and authenticity in terms of completeness of accounting information and documentation and submit the same to the next level manager(s) for verification/approval prior to authorization prior to effectiveness of payments
Process Petty cash payments within the Internal Control System and in conformity with approved budget
Daily posting of approved and/or authorized transactions arising from Petty Cash Fund and cheque payments in PS Financial Accounting package.
Do transaction back-up on daily basis and keep the back-up device safe-locked
Effect funds disbursement (both hard Cash and Cheques) solely upon approval and authorization and ensure that payments are effected in accordance with ADD International financial guideline and procedures
Manage and track all programme staff advances/payment requests- travel advances, training/meetings/workshop advances and raise Journal Vouchers against them upon liquidation with the view of capturing such liquidated expenses in the system in a timely manner upon approval .Follow-up long outstanding staff advances and ensure that such advances given to staff are being liquidated on a timely fashion
Undertake banking activities including checking of balances, prompt cash and cheque deposits, collecting bank statements periodically as may be required. Act as a bank agent for the organisation
Perform Bank Reconciliation and produce Bank Reconciliation Statements on monthly basis and make follow-up on reconciling items
Effective management of Petty Cash Funds by ensuring disbursement of funds vide Petty Cash Fund is done upon approval and /or authorization by the responsible official. Ensure timely replenishment of Petty Cash Fund
Participate in in Budget preparation and Budget revision
Preparation of staff payroll in a timely manner, submit the same to Finance and Admin Manager for verification and/or approval.
Ensure timely filing of statutory dues to avoid penalties
Prepare transactions \ schedules and submit the same to the Finance and' Administrative Manager in a timely manner to facilitate preparation of monthly, quarterly, semi-annual and annual financial reports and participate fully in the entire exercise
Participate in annual external Audit by availing needed documents and provide explanations to the external Auditors when needed to ensure smooth audit exercise
Ensure daily filing of finance related documents in an orderly manner and as per ADD International standards
Qualification and experience:
Education: Bachelor degree or Advanced Diploma in Certified
Accountancy from recognized higher learning Institution(s)
Experience: At least 3 years' experience in finance and accounting in a multi donor- funded Programme.
Competencies:
Proper knowledge of funds management, ability to prepare Financial Statement and reports,
Proper knowledge of MS Office applications including Microsoft Excel, Word, Outlook e.t.c. .
Knowledge and experience of using computerized Accounting
Packages such as Sun would be an asset,
Understanding and experience in (manual ledgers) Double
Entry Bookkeeping,
Ability to work independently under minimum supervision
Excellent interpersonal skills, excellent command in both
English and Swahili is a prerequisite
Knowledge of Tanzania's extant Labour' Laws, and other industrial relations would be an added advantage
Commitment to equality and diversity, knowledge of disability rights
ADD International Tanzania Country Office is seeking to recruit highly qualified, self-motivated and experienced individuals to strengthen its country programme delivery
Position: Finance and Administrative Officer
Reporting line: Reporting to Finance and Administrative Manager
Tenure: open-ended contract
Key duties and responsibilities include:
Finance Management and Accounts
Preparation of Payment Vouchers by ensuring their accuracy and authenticity in terms of completeness of accounting information and documentation and submit the same to the next level manager(s) for verification/approval prior to authorization prior to effectiveness of payments
Process Petty cash payments within the Internal Control System and in conformity with approved budget
Daily posting of approved and/or authorized transactions arising from Petty Cash Fund and cheque payments in PS Financial Accounting package.
Do transaction back-up on daily basis and keep the back-up device safe-locked
Effect funds disbursement (both hard Cash and Cheques) solely upon approval and authorization and ensure that payments are effected in accordance with ADD International financial guideline and procedures
Manage and track all programme staff advances/payment requests- travel advances, training/meetings/workshop advances and raise Journal Vouchers against them upon liquidation with the view of capturing such liquidated expenses in the system in a timely manner upon approval .Follow-up long outstanding staff advances and ensure that such advances given to staff are being liquidated on a timely fashion
Undertake banking activities including checking of balances, prompt cash and cheque deposits, collecting bank statements periodically as may be required. Act as a bank agent for the organisation
Perform Bank Reconciliation and produce Bank Reconciliation Statements on monthly basis and make follow-up on reconciling items
Effective management of Petty Cash Funds by ensuring disbursement of funds vide Petty Cash Fund is done upon approval and /or authorization by the responsible official. Ensure timely replenishment of Petty Cash Fund
Participate in in Budget preparation and Budget revision
Preparation of staff payroll in a timely manner, submit the same to Finance and Admin Manager for verification and/or approval.
Ensure timely filing of statutory dues to avoid penalties
Prepare transactions \ schedules and submit the same to the Finance and' Administrative Manager in a timely manner to facilitate preparation of monthly, quarterly, semi-annual and annual financial reports and participate fully in the entire exercise
Participate in annual external Audit by availing needed documents and provide explanations to the external Auditors when needed to ensure smooth audit exercise
Ensure daily filing of finance related documents in an orderly manner and as per ADD International standards
Qualification and experience:
Education: Bachelor degree or Advanced Diploma in Certified
Accountancy from recognized higher learning Institution(s)
Experience: At least 3 years' experience in finance and accounting in a multi donor- funded Programme.
Competencies:
Proper knowledge of funds management, ability to prepare Financial Statement and reports,
Proper knowledge of MS Office applications including Microsoft Excel, Word, Outlook e.t.c. .
Knowledge and experience of using computerized Accounting
Packages such as Sun would be an asset,
Understanding and experience in (manual ledgers) Double
Entry Bookkeeping,
Ability to work independently under minimum supervision
Excellent interpersonal skills, excellent command in both
English and Swahili is a prerequisite
Knowledge of Tanzania's extant Labour' Laws, and other industrial relations would be an added advantage
Commitment to equality and diversity, knowledge of disability rights
APPLICATION INSTRUCTIONS:
Interested candidates who meet the above outlined criteria' should apply in writing through the postal or e-mail address indicated below, specifying which post you are applying for, and enclosing the following:
Typed application letter stating why you think you are be best candidate for the post
Typed detailed CV with three names of referees with their contact details including telephone numbers and/or e-mail address
The Country Director
ADD International Tanzania Programme
P.O.Box 33659, Dar-es-Salaam
E-mail: Mathew.Kawogo@add-tanzania.org copy to
Joseph.Doulkom@add-burkinafaso.org
Typed application letter stating why you think you are be best candidate for the post
Typed detailed CV with three names of referees with their contact details including telephone numbers and/or e-mail address
The Country Director
ADD International Tanzania Programme
P.O.Box 33659, Dar-es-Salaam
E-mail: Mathew.Kawogo@add-tanzania.org copy to
Joseph.Doulkom@add-burkinafaso.org
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