The Zanzibar AIDS Commission (ZAC) is a Government Institution mandated with the responsibility of managing and coordinating the national multi-sectoral response to HIV and AIDS in Zanzibar. In seeking to improve its services at ZAC headquarter, and Pemba office, ZAC invites applications from suitably qualified Tanzanians to fill the vacant post.
Planning Officer ZAC Headquarter
Permanent and pensionable - employment depending on the satisfactory performance during completion of nine months of probation period.
To assist the Head of Division on Planning and formulating policies for legislation procedureensure.
Job purpose
DUTIES AND RESPONSIBIITIES
•. 1) Formulate policies proposal for legislation procedures, Conduct situation analysis and consultation
for improving the legal environment for HIV and AIDS intervention.
2) Coordination and distribution of guideline for sector plan and intervention, conduct meetings/session with stakeholder.
3) Review HIV and AIDS action plan from the stakeholder and update action plans. To advise the Executive Director on matters of appointments, Confirmation, promotions, discipline and development of staff.
4) Develop multi-sectoral action plans. Contact all stakeholder and player and ensure that the mult-sectoral action IS in place.
5) Coordinate all programs related to community response to HIV and AIDS by assisting them in the process of planning, developing, implementing and reviewing to synchronize or link with National strategic plan and policy.
6) Assist public institution, civil societies, and private sectors by supervising them, providing a technical aSsistance and build their capacities in general and to mainstream HIV and AIDS in their daily activities.
7) Coordinate and supervise National response by facilitating the establishment of organized and functional HIV and AIDS committee at districts, shehia, private sector, public sector I> ensure that all HIV activities are coordinated at any level.
8) To perform any other duties assigning to him or her from time to time.
REQUIRED QUALIFICATION, EXPERIENCES AND ATIRIBUTES.
1) Holder of Bachelor Degree in Planning, management and administration or equivalent qualification from a recognized institution.
2.) At least a three (3) years works experience in planning.
3.) A good team work player with ability to work in dependently and be committed to deliver high quality work at the agreed time frame.
4.) Good interpersonal communication skills in both English and Kiswahili.
5.) Computer literate with special skills in Ms Word, Excel and spread sheet application.
Driver ZAC Pemba.
Permanent and pensionable - employment depending on the satisfactory performance during completion of nine month of probation period.
To provide transportation services.
Job purpose
DUTIES AND RESPONSIBIiTiES 1.) To drive ZAC vehicles
2.) To identify the problem and report to the responsible person. 3.) To monitor and maintain safety of the vehicles.
4.) To do the minor maintenances when it is necessary.
5.) To fill log book of the vehicle.
6.) To perform any other duties assigning to him or her from time to time.
REQUIRED QUALIFICATION, EXPERIENCES AND ATIRIBUTES.
1.) Certificate of secondary education (0 level)
2.) Driving Certificate and class C license from a recognize institution.
3.) A good team work player with ability to work in dependently and be committed to deliver high quality work at the agreed time frame.
4.) Good interpersonal communication skills in both English and Kiswahili is an addedoildvantage.
Permanent and pensionable - employment depending on the satisfactory performance during completion of nine month of probation period.
To provide transportation services.
Job purpose
DUTIES AND RESPONSIBIiTiES 1.) To drive ZAC vehicles
2.) To identify the problem and report to the responsible person. 3.) To monitor and maintain safety of the vehicles.
4.) To do the minor maintenances when it is necessary.
5.) To fill log book of the vehicle.
6.) To perform any other duties assigning to him or her from time to time.
REQUIRED QUALIFICATION, EXPERIENCES AND ATIRIBUTES.
1.) Certificate of secondary education (0 level)
2.) Driving Certificate and class C license from a recognize institution.
3.) A good team work player with ability to work in dependently and be committed to deliver high quality work at the agreed time frame.
4.) Good interpersonal communication skills in both English and Kiswahili is an addedoildvantage.
Head of Finance, Administration and Human Resources ZAC Headquarter
Permanent and pensionable - employment depending on the satisfactory performance during completion of nine months of probation period.
To ensure the Financial, Human and Physical Resources of the Commission are properly managed and utilized in accordance with approved plans, policies and budget and that at all times there are right number and motivated quality staff in available positions.
Job purpose
DUTIES AND RESPONSIBIITIES
1) Advise the Executive Director on all matters pertaining to Finance, Human resources and Administration and supervise day to day activities performed by Heads of sections.
2) Preparation of budget and periodic reports for submission to higher authorities so as to be informed of progress.
3) To advise the Executive Director on matters of appointments, Confirmation, promotions, discipline and development of staff.
4) To review regularly human resource requirements, information systems and human resource programmes to ensure ZAC has the right number and quality people in right positions at all times.
5) To control Capital and Recurrent Expenditure by reviewing all expenses and making sure that they are within the budget provisions, the computations are correct and ensure that financial regulations are adhered to during delivery of intended services.
6) To make follow up of Funds from Development Partners to ZAC to make sure that the funds are received on time and utilized within required period.
7) To provide technical assistance and ensure compliance with partners' and stakeholders' requirements including submission of required Reports to the Executive Director.
8) To convene Budget committee meetings and departmental meetings on financial matters to ensure equitable allocation of budget and consolidation of annual budget on time.
9) To supervise Chief Accountant and Administrative officer for better performance.
10) Make Follow up to the First Vice President's Office and Ministry of Finance to make sure that Funds are received on time for settlement of all recurrent and capital expenses.
REQUIRED QUALIFICATIONS, EXPERIENCES AND ATIRIBUTES.
1. Masters Degree in Finance. Plus Five years work experience in finance and human resource matters.
2. Experience in resource mobilization would be considered a strong asset.
3. A good team work player with ability to work in dependently and be committed to deliver high quality work at the agreed time frame.
4. Good interpersonal communication skills in both English and Kiswahili.
5. Computer literate with special skills in Ms Word, Excel and spread sheet application.
Permanent and pensionable - employment depending on the satisfactory performance during completion of nine months of probation period.
To ensure the Financial, Human and Physical Resources of the Commission are properly managed and utilized in accordance with approved plans, policies and budget and that at all times there are right number and motivated quality staff in available positions.
Job purpose
DUTIES AND RESPONSIBIITIES
1) Advise the Executive Director on all matters pertaining to Finance, Human resources and Administration and supervise day to day activities performed by Heads of sections.
2) Preparation of budget and periodic reports for submission to higher authorities so as to be informed of progress.
3) To advise the Executive Director on matters of appointments, Confirmation, promotions, discipline and development of staff.
4) To review regularly human resource requirements, information systems and human resource programmes to ensure ZAC has the right number and quality people in right positions at all times.
5) To control Capital and Recurrent Expenditure by reviewing all expenses and making sure that they are within the budget provisions, the computations are correct and ensure that financial regulations are adhered to during delivery of intended services.
6) To make follow up of Funds from Development Partners to ZAC to make sure that the funds are received on time and utilized within required period.
7) To provide technical assistance and ensure compliance with partners' and stakeholders' requirements including submission of required Reports to the Executive Director.
8) To convene Budget committee meetings and departmental meetings on financial matters to ensure equitable allocation of budget and consolidation of annual budget on time.
9) To supervise Chief Accountant and Administrative officer for better performance.
10) Make Follow up to the First Vice President's Office and Ministry of Finance to make sure that Funds are received on time for settlement of all recurrent and capital expenses.
REQUIRED QUALIFICATIONS, EXPERIENCES AND ATIRIBUTES.
1. Masters Degree in Finance. Plus Five years work experience in finance and human resource matters.
2. Experience in resource mobilization would be considered a strong asset.
3. A good team work player with ability to work in dependently and be committed to deliver high quality work at the agreed time frame.
4. Good interpersonal communication skills in both English and Kiswahili.
5. Computer literate with special skills in Ms Word, Excel and spread sheet application.
Advocacy/Communication Officer ZAC Headquarter.
Permanent and pensionable - employment depending on the satisfactory performance during completion of nine month of probation period.
To provide the link between ZAC and the media and ensure that ZAC is well represented In the media.
Job purpose:
DUTIES AND RESPONSIBIITIES
1) To documents ZAC activities and publish the same to the media
2) To coordinate and organize media briefing
3) To maintain a good name of ZAC in matters of positive public relations.
4) To create and produce IEC/BCC materials as matters related to ZAC
5) To assist the ZAC to coordinate office matters and operations.
6) To make sure that all activities report are produced timely and presented to the authorities.
REQUIRED QUALIFICATION, EXPERIENCES AND ATIRIBUTES.
1.) Holder of Bachelor Degree in Mass communication, Public relation, or journalism ..
2.) At least a three (3) years works experience in on the related field and working on the reputable
organization.
3.) Extensive skills ot using media IT equipments 4.) Excellent presentation skills
5.) A good team work player with ability to work in dependently and be committed to deliver h1gh
quality work at the agreed time frame.
6.) Good interpersonal communication skills in both English and Kiswahili.
7.) Computer literate with special skills in Ms Word, Excel and spread sheet application.
Permanent and pensionable - employment depending on the satisfactory performance during completion of nine month of probation period.
To provide the link between ZAC and the media and ensure that ZAC is well represented In the media.
Job purpose:
DUTIES AND RESPONSIBIITIES
1) To documents ZAC activities and publish the same to the media
2) To coordinate and organize media briefing
3) To maintain a good name of ZAC in matters of positive public relations.
4) To create and produce IEC/BCC materials as matters related to ZAC
5) To assist the ZAC to coordinate office matters and operations.
6) To make sure that all activities report are produced timely and presented to the authorities.
REQUIRED QUALIFICATION, EXPERIENCES AND ATIRIBUTES.
1.) Holder of Bachelor Degree in Mass communication, Public relation, or journalism ..
2.) At least a three (3) years works experience in on the related field and working on the reputable
organization.
3.) Extensive skills ot using media IT equipments 4.) Excellent presentation skills
5.) A good team work player with ability to work in dependently and be committed to deliver h1gh
quality work at the agreed time frame.
6.) Good interpersonal communication skills in both English and Kiswahili.
7.) Computer literate with special skills in Ms Word, Excel and spread sheet application.
Legal Officer ZAC Headquarter.
Permanent and pensionable - employment depending on the satisfactory performance during completion of nine month of probation period.
To provide legal services to ZAC.
Job purpose:
DUTIES AND RESPONSIBIITIES
1) To review the staff complains of ZAC.
2) To provide a legal advice where necessary.
3) To provide clarification of law, rules and public services guidelines.
4) To prepare legal documents such as contract.
5) To keep record of legal cases.
6) To perform any other duties assigning to him or her from time to time.
REQUIRED QUALIFICATION, EXPERIENCES AND ATTRIBUTES.
1) Holder of Bachelor Degree in Law.
2) At least a three (3) years works experience in on the related field and working on the reputable organization.
3) Excellent presentation skills
4) A good team work player with ability to work independently and be committed to deliver high quality work at the agreed time frame.
5) Good interpersonal communication skills in both English and Kiswahili.
6) Computer literate with special skills in Ms Word, Excel and spread sheet application.
Permanent and pensionable - employment depending on the satisfactory performance during completion of nine month of probation period.
To provide legal services to ZAC.
Job purpose:
DUTIES AND RESPONSIBIITIES
1) To review the staff complains of ZAC.
2) To provide a legal advice where necessary.
3) To provide clarification of law, rules and public services guidelines.
4) To prepare legal documents such as contract.
5) To keep record of legal cases.
6) To perform any other duties assigning to him or her from time to time.
REQUIRED QUALIFICATION, EXPERIENCES AND ATTRIBUTES.
1) Holder of Bachelor Degree in Law.
2) At least a three (3) years works experience in on the related field and working on the reputable organization.
3) Excellent presentation skills
4) A good team work player with ability to work independently and be committed to deliver high quality work at the agreed time frame.
5) Good interpersonal communication skills in both English and Kiswahili.
6) Computer literate with special skills in Ms Word, Excel and spread sheet application.
Procurement Officer ZAC Headquarter
Permanent and pensionable - employment depending on the satisfactory performance during completion of nine month of probation period,
To procure all items of ZAC.
Job purpose
DUTIES AND RESPONSIBIITIES
1.) To prepare annual procurement plan and to ensure its implementation. 2.) To procure supplies and equipment.
3.) To maintain proper records on stores and stocks.
4.) To appraise all tender documents submitted and make appropriate recommendation and playa
role of secretary of ZAC Tender Board.
5.) To liaise with ZAC Tender Board and other stakeholder on all matter related to procurement. 6.) To keep records of all tenders.
7.) To provide work plan and quarterly report on procurement estimates. B.) To scrutinize and prepare material requirement estimates.
9.) To compile and respond to the audit queries.
10.) To supervise preparation of periodic progress reports on procurement and supplies and advice the Executive Director on matter regarding procurement and supplies.
11.) To perform any other duties assigning to him or her from time to time.
REQUIRED QUALIFICATION, EXPERIENCES AND ATIRIBUTES,
1) Holder of Bachelor Degree in in Material management, certified Procurement and supplies Proffessional (CPSP), CSP or equivalent recognize qualification.
2) At least a three (3) years works experience in procurement and supplies field in a reputable organization.
3) A good team work player with ability to work in dependently and be committed to deliver high quality work
Permanent and pensionable - employment depending on the satisfactory performance during completion of nine month of probation period,
To procure all items of ZAC.
Job purpose
DUTIES AND RESPONSIBIITIES
1.) To prepare annual procurement plan and to ensure its implementation. 2.) To procure supplies and equipment.
3.) To maintain proper records on stores and stocks.
4.) To appraise all tender documents submitted and make appropriate recommendation and playa
role of secretary of ZAC Tender Board.
5.) To liaise with ZAC Tender Board and other stakeholder on all matter related to procurement. 6.) To keep records of all tenders.
7.) To provide work plan and quarterly report on procurement estimates. B.) To scrutinize and prepare material requirement estimates.
9.) To compile and respond to the audit queries.
10.) To supervise preparation of periodic progress reports on procurement and supplies and advice the Executive Director on matter regarding procurement and supplies.
11.) To perform any other duties assigning to him or her from time to time.
REQUIRED QUALIFICATION, EXPERIENCES AND ATIRIBUTES,
1) Holder of Bachelor Degree in in Material management, certified Procurement and supplies Proffessional (CPSP), CSP or equivalent recognize qualification.
2) At least a three (3) years works experience in procurement and supplies field in a reputable organization.
3) A good team work player with ability to work in dependently and be committed to deliver high quality work
Procurement Officer ZAC Pemba.
Permanent and pensionable - employment depending on the satisfactory performance during completion of nine month of probation period.
To procure all items of ZAC.
Job purpose
DUTIES AND RESPONSIBIITIES
1) To prepare annual procurement plan and to ensure its implementation.
, 2) To procure supplies and equipment.
3) To maintain proper records on stores and stocks.
4) To appraise all tender documents submitted and make appropriate recommendation and playa
role of secretary of ZAC Tender Board.
5) To liaise with ZAC Tender Board and other stakeholder on all matter related to procurement.
6) To keep records of all tenders.
7) To provide work plan and quarterly report on procurement estimates.
8) To scrutinize and prepare material requirement estimates.
9) To compile and respond to the audit queries.
10) To supervise preparation of periodic progress reports on procurement and supplies and advice the Executive Director on matter regarding procurement and suppliEjS.
11) To perform any other duties assigning to him or her from time to time.
REQUIRED QUALIFICATION, EXPERIENCES AND ATIRIBUTES.
1) Holder of Bchelor Degree in in Material management, certified Procurement and supplies Proffessional (CPSP), CSP or equivalent recognize qualification.
2) At least a three (3) years works experience in procurement and supplies field in a reputable organization.
3) A good team work player with ability to work in dependently and be committed to deliver high
quality work at the agreed time frame.
4) Good interpersonal communication skills in both English and Kiswahili.
5) Computer literate with special skills in Ms Word, Excel and spread sheet application.
Permanent and pensionable - employment depending on the satisfactory performance during completion of nine month of probation period.
To procure all items of ZAC.
Job purpose
DUTIES AND RESPONSIBIITIES
1) To prepare annual procurement plan and to ensure its implementation.
, 2) To procure supplies and equipment.
3) To maintain proper records on stores and stocks.
4) To appraise all tender documents submitted and make appropriate recommendation and playa
role of secretary of ZAC Tender Board.
5) To liaise with ZAC Tender Board and other stakeholder on all matter related to procurement.
6) To keep records of all tenders.
7) To provide work plan and quarterly report on procurement estimates.
8) To scrutinize and prepare material requirement estimates.
9) To compile and respond to the audit queries.
10) To supervise preparation of periodic progress reports on procurement and supplies and advice the Executive Director on matter regarding procurement and suppliEjS.
11) To perform any other duties assigning to him or her from time to time.
REQUIRED QUALIFICATION, EXPERIENCES AND ATIRIBUTES.
1) Holder of Bchelor Degree in in Material management, certified Procurement and supplies Proffessional (CPSP), CSP or equivalent recognize qualification.
2) At least a three (3) years works experience in procurement and supplies field in a reputable organization.
3) A good team work player with ability to work in dependently and be committed to deliver high
quality work at the agreed time frame.
4) Good interpersonal communication skills in both English and Kiswahili.
5) Computer literate with special skills in Ms Word, Excel and spread sheet application.
Program Coordinator ZAC Headquarter,
Permanent and pensionable - employment depending on the satisfactory performance during completion of nine month of probation period,
To coordinate all of ZAC program
DUTIES AND RESPONSIBIITIES
1.) To oversee the funding program activities on day to day basis.
2.) To enhance implantation of the program intervention through routine tracking and monitoring of performance of sub recipient in a timely and accountable manner.
3.) To provide effective oversight and coordination of program activities through communication of
information related to the program.
4.) To manage the program according to the approved plan.
5.) To collect and record the programmatic data as well as compile sub-recipient report. 6.) To help in identifying where changes in programmatic input can effect better outcome. 7.) To liaise with principal recipient (ZAC), sub-recipient on programmatic matters.
8.) To designing simple planning and reporting templates for sub-recipient that will feed into the Principal recipient.
9.) To Orient sub-recipient on how to use planning tools and how to populate the the reporting. templates with qualitative and quantitative information pertinent to the program.
10.) To Produce consolidated progress update report of program on quarterly, mid year and annual basis. These should be link with program template, targets and indicators.
11.) Documents and share experiences, lesson learned and project/program result achieved in the
z.) At least a three (3) years works experience In HIV/AIDS program in a similar position. Preferences
will be given to candidate with experience of working with donor funding A'gent. 3.) Familiarity with program fund process will be an added advantage.
4.) Good technical knowledge of the HIV/AIDS pandemic.
5.) Strong planning, monitoring and Evaluation skills.
6.) Demonstrate capacity to lobby and persuade others.
7.) Ability to handle large volume of work with accuracy and speed.
8.) High level on integrity, creativity, commitment, discipline and self•initiative.
9.) A good team work player with ability to work in dependently and be committed to deliver high quality work at the agreed time frame.
10.) Good interpersonal communication skills in both English and Kiswahili.
11.) Computer literate with special skills in Ms Word, Excel and spread sheet application.
Permanent and pensionable - employment depending on the satisfactory performance during completion of nine month of probation period,
To coordinate all of ZAC program
DUTIES AND RESPONSIBIITIES
1.) To oversee the funding program activities on day to day basis.
2.) To enhance implantation of the program intervention through routine tracking and monitoring of performance of sub recipient in a timely and accountable manner.
3.) To provide effective oversight and coordination of program activities through communication of
information related to the program.
4.) To manage the program according to the approved plan.
5.) To collect and record the programmatic data as well as compile sub-recipient report. 6.) To help in identifying where changes in programmatic input can effect better outcome. 7.) To liaise with principal recipient (ZAC), sub-recipient on programmatic matters.
8.) To designing simple planning and reporting templates for sub-recipient that will feed into the Principal recipient.
9.) To Orient sub-recipient on how to use planning tools and how to populate the the reporting. templates with qualitative and quantitative information pertinent to the program.
10.) To Produce consolidated progress update report of program on quarterly, mid year and annual basis. These should be link with program template, targets and indicators.
11.) Documents and share experiences, lesson learned and project/program result achieved in the
z.) At least a three (3) years works experience In HIV/AIDS program in a similar position. Preferences
will be given to candidate with experience of working with donor funding A'gent. 3.) Familiarity with program fund process will be an added advantage.
4.) Good technical knowledge of the HIV/AIDS pandemic.
5.) Strong planning, monitoring and Evaluation skills.
6.) Demonstrate capacity to lobby and persuade others.
7.) Ability to handle large volume of work with accuracy and speed.
8.) High level on integrity, creativity, commitment, discipline and self•initiative.
9.) A good team work player with ability to work in dependently and be committed to deliver high quality work at the agreed time frame.
10.) Good interpersonal communication skills in both English and Kiswahili.
11.) Computer literate with special skills in Ms Word, Excel and spread sheet application.
GENERAL INFORMATION:
Remuneration:
Salary and allowances will be paid in accordance with the Rules and Regulations governing Employees of the Commission.
Remuneration:
Salary and allowances will be paid in accordance with the Rules and Regulations governing Employees of the Commission.
APPLICATION INSTRUCTIONS:
GENERAL INFORMATION:
Remuneration:
Salary and allowances will be paid in accordance with the Rules and Regulations governing Employees of the Commission.
Mode of application:
Interested candidates should send applications enclosed with photocopy of certificates, transcripts and curriculum Vitae (CV) with the names and contact addresses of two academic referees to the address below-
UNGUJA:
Executive Director, Zanzibar AIDS Commission, P.O. Box 2820,
Kelele Square Shangani , Zanzibar, Tanzania.
PEMBA:
Zac Coordinator P.O. BOX 189
TEL. 255 24 24 25 08
FAX 255 24 24 25 08
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