Friday, July 25, 2014

Jobs at Management and Development for Health Tanzania , July 2014



Jobs at Management and Development for Health Tanzania , July 2014
Management and Development for Health, (MDH) is a non for profit organization in Tanzania contributing to address public health priorities. MDH works with the Ministry of Health and Social Welfare, academic and non academic institutions within the country and worldwide, to address the problems of tuberculosis, malaria, HIV/AIDS, nutrition, maternal and child health and to undertake initiatives to advance public health research, education, and services for improving the lives of people..

MDH won a grant for care and treatment in Kagera region and wants to recruit staff to fill the following positions.

1.  DISTRICT PROJECT COORDINATOR  ( 3 )

This position reports to the Regional Project Manager

Duties and Responsibilities

Under the technical supervision of the Regional Project Manager, the District Project Coordinator (DPC) provides the technical leadership to the supported projects in the assigned district, in close collaboration with the other Project Coordinators, Technical Advisors and other senior management officials.

The DPC will support and advise the DMO on project issues related to the HIV PMTCT, Care and treatment activities within their respective districts

Will participate actively in CHMTs planning, implementation, monitoring, evaluation and reporting project activities

Participate in strategic negotiation with the Municipal authorities on project issues on behalf of Regional Project Manager

The DPC is responsible for the effective communication and support provided to respective district, including but not limited to supportive supervision and mentorship

The DPC will supervise and coordinate the whole MDH and district technical teams.

In close collaboration with the RPM, the DPC leads, coordinates, manages and builds capacity of district technical teams and CHMTs in project management including monitoring and evaluation.

Assist in timely development of efficient HIV prevention, care and treatment work plans for the district and the monitoring of the progress versus planned activities and targets in these work plans;

The DPC is responsible for the identification of new partners, and the effective collaboration with existing partners, in HIV services implementation in the district

developing and reviewing district sub-grantees' proposals to assure realistic target setting and adequate allocation of resources;

The DPC will collaborate closely with RPM and compliance staff in comparing the project versus financial performance of MDH sub-grant to respective district;

Collaborates closely with district strategic information coordinator in assuring data and reporting quality and in using M&E for effective project management;

Identify priority questions for Operational Research (OR)and carry out OR to guide on best practices in project implementation

Participate in PHE, secondary analysis of data and writing conference abstracts and manuscripts for publication.

Participate in the production of written documents including best practices and lessons learned from his/her supported district.

The DPC is responsible for the timely submission of work plans, reports on activities performed, or any other report, as required by RPM.

Perform other relevant project related duties as assigned by the RPM

Required Qualifications

Education:
Medical doctor
Master's degree in Public Health

Experience

3 years of experience working HIV care and treatment

At least five years of proven experience in design, administration, management and implementation of clinical project activities.

At least five years of work experience in the related field

Skills:
Excellent written and oral communication skills in Kiswahili and English

Experience in computer software applications such as MS Word, Excel, and the Internet.

Ability to work under pressure and timely meet deadlines

Ability to plan, implement independently or in a team
Ability to conduct trainings

2. COMMUNITY LINKAGE OFFICER (1)
This position reports to the Regional Clinical and Strategic Information Coordinator


Duties and Responsibilities.

To provide technical support in terms of planning and preparing activity budgets.

To provide technical guidance and assistance in ensuring collaboration and networking between facility based activities for CTC, TB/HIV and PMTCT with related services within the community

To ensure an effective internal and external referral and linkage system is in place within health care facilities and also there is an effective patient follow up system for adult and children HIV infected clients within CTC, PMTCT, and TB/HIV clinics including coming up with best approaches for improving referrals and follow up of patients within Kagera region

Provide regular mentorship and supportive supervision on community linkage related activities to health care workers at supported facilities

Promote capacity building of health care providers dealing with community linkage issues so as to ensure optimum performance within facilities

Conduct routine site visits in MDH supported sites for technical support and improvement of performance in community linkage issues

Ensuring BCC activities are fully implemented within the health care facilities and within the community in Kagera region

Strengthen capacity of PLHIV support groups both at CTC and PMTCT clinics in improving community linkages and adherence to clinics and sustainability of income generating groups

Work closely with in ensuring program performance and monitoring community linkage activities

Review and monitor the implementation of guidelines on community home based care services for comprehensive HIV/AIDS services

Provide monthly, quarterly and annual reports

Perform other duties as required in the interests of the programme.

Requirements:

Education:

Medical Doctor/Nursing degree or advanced nursing diploma
Master's in Public Health is an asset
Experience

3 years of experience working HIV prevention preferably prevention with positives and patients tracking and community linkage programs

At least five years of proven experience in HIV-project management in the design, administration, management and implementation including supervision, M&E and reporting

Proven experience in the development of quality improvement tools for prevention and community linkage

Skills:
Excellent written and oral communication in English and Kiswahili

Experience in computer applications such as MS Word, Excel, and the Internet.

Ability to work under pressure and timely meet deadlines

Ability to plan, develop and work both independently and as part of a team

3. VOLUNTARY MEDICAL MALE CIRCUMCISION PROJECT OFFICER ( 1 )

This position reports to the Regional Project Manager

Duties and Responsibilities.

Provide technical guidance, assistance and coordination for expansion of VMMC activities within the region, including both adult and children circumcision

Work with regional and district teams to support integration of VMMC services into HIV prevention and other initiatives as appropriate

In collaboration with the CHMTs, provide technical assistance through clinical mentorship and supportive supervision to health care facilities implementing VMMC activities

Promote quality assurance and monitor adherence to national VMMC guidelines
Facilitate linkages of VMMC services in both private and public health facilities

Collaborate with local authorities and engage them in the VMMC program from planning to implementation including but not limited to conducting regular joint supportive supervision with the local government authorities

Lead the planning and execution of VMMC campaigns in Lake Victoria islands and main lands of Kagera

Develop plan to implement VMMC demand creation activities in collaboration with the local media, local government authorities and other stakeholders involved in the demand creation activity

Develop and update quarterly work plans, indicators and progress against targets

Develop annual work plan to achieve annual VMMC targets and oversee the implementation of the work plan

Prepare and contribute and ensure timely submission of monthly and quarterly VMMC reports and hence strengthen VMMC monitoring and evaluation of the program

Collaborate with M&E unit and ensure:
o  Availability of national M&E tools at all times
o Proper recording at the static and outreach sites
Ensure documentation of best practices and lesson learnt from program implementation
Perform any other related assignment as may be assigned by the immediate supervisor

Required Qualifications and Skills

Must hold Medical Degree or Advanced Diploma in Clinical Medicine

Must have extensive working experience with VMMC as an HIV prevention intervention in resource limited settings from a donor funded projects

Must have technical expertise in VMMC service delivery as well as strong understanding of barriers and facilitators to acceptance of VMMC

Must have demonstrated experience related to capacity building of service providers and monitoring/supportive supervision of service delivery

Ability to supervise clinical staff, develop projects/activities, set realistic priorities work plans and timelines, and evaluate appropriately.

Excellent interpersonal and team building skills.

Exceptional written and verbal communications skills in English and Swahili
Ability to work independently with strong problem solving skills

4.  LABORATORY AND SUPPLY CHAIN COORDINATOR (LSCC)  ( 1 )

This position reports to the Regional Projects Manager

Duties and Responsibilities.

A. Laboratory Responsibilities:

The LSCC is responsible for ensuring that MDH supported sites meet national standard for laboratory practice required to support all project activities, including capacity building of laboratory personnel through training and mentorship.

Ensuring good quality clinical laboratory testing in MDH supported private and public sites by assessing site needs and addressing them, identifying areas for quality improvement and provide technical assistance, ensure Lab manuals, guidelines work sheets and forms are utilizes appropriately and ensure availability of reagents and other lab supplies.

Play supportive role in provision of technical assistance for the selected labs for accreditation, as directed by the MDH Laboratory Services Manager.

Assist the Lab Services Manager in the development of proposals, budgets, work-plans and reports related to MDH's Laboratory services support activities.

Facilitate reports by preparing quarterly, semiannually and annually reports.

Suggest innovative strategies for strengthening laboratory activities to improve quality of clinical care.

Carry out any other responsibilities as assigned by the Lab Services Manager.
B. Supply Chain Management Responsibilities:

Ensure MDH supported sites meet national standard for ARV and related commodity supply chain management by training district staff to provide high quality services, ensuring availability and proper use of validated drug management tools, designing improved processes and procedures of supply chain systems.

Ensures uninterrupted supply in HIV-related commodities at all MDH-supported sites by forecasting and budgeting properly, ensuring two to three months buffer stock of all needed clinical and Lab commodities at all MDH sites, ensuring both procurement and distribution procedures of commodities are done appropriately.

Keep track of drug flow between stores and MDH supported sites and continuously update and educate site staff on developments and issues related to new drug formulations, national and zonal ARV and OI drugs stocks update.

Assist in the development of proposals, budgets, work plans and reports related to MDH's activities concerning pharmaceuticals and drugs commodities management

o  Prepare quarterly, semi annually and annually reports

Collecting on monthly basis information about the stock at all MDH supported sites/districts, compile per region for reporting purpose Provide regular information to Regional Project Manager on any challenges and solutions associated with ARV drugs, OI drugs and test kits availability at site and district level.

Liaise with the ARV focal pharmacists and municipal counterparts on quarterly basis

to address any concerns or problems that they are faced with regarding supply chain issues of HIV/AIDS commodities and related supplies.

Innovate best practices in ARVs and related commodities supply chain system management

Actively perform supportive supervisions to MDH supported sites, and use these supervisions to strengthen their capacity on issues related to supply chain management.

Carry out any other responsibilities as assigned by the line manager.

Required Qualifications:

Education:
Senior pharmacist with degree/diploma in pharmacy

Public Health background

Experience

3 years of experience in Health commodities management within public and private sector (forecasting, procurement, distribution and monitoring);

2 years' experience previous work in HIV/AIDS prevention of Care and Treatment program or projects

In-depth understanding/knowledge of national and international drugs/ARV policy and procurement issues an advantage

Skills:
Excellent written and oral communication in English ad Kiswahili
Management of data base in access or other relevant software

Experienced in computer software applications such as MS Word, Excel, and the Internet.

5.  DISTRICT DATA COORDINATOR  ( 3 )

Reports to District Project Coordinator.

Duties and responsibilities

Develop, modify, and maintain database entry and cleaning programs in the respective district

Develop data input controls, range and logic checks, and other data management processes based on input from other team members

Work with the data team in the respective district, to ensure the accuracy of data entry, and collaborate with study-specific data supervisors to resolve data entry issues

Design, modify, generate, and maintain database reports using SAS and Microsoft Access in collaboration with other District Data Coordinators.

Train data team members to develop and implement ad hoc queries; and provide them with technical assistance in running data cleaning programs, to resolve discrepancies in data entry

Perform SAS programming to process and clean data, create variables and format libraries, develop queries in SAS for data cleaning, and prepare analysis datasets; analyze and tabulate data; and create graphic representations of statistical information

to develop standard operating procedures for QA/QC, evaluation of data entry accuracy, and work performance of the data team staff members

Develop relevant knowledge and skills on new trends in DBMS; and inform program development management

Any other duty as assigned by immediate supervisor.

Required Qualifications

Advanced Diploma or Bachelor's degree in Computer Science, Statistics, or other educational qualifications

Experience with MS Access and Visual Basic or Visual Basic for Applications (VBA)

A minimum of two years of data management and/or programming experience desirable

Fluency in English and Kiswahili required, including excellent written and communication skills and the ability to convey technical information to a variety of audiences

Ability to work both independently and as part of interdisciplinary research teams essential

Highly organized and detail-oriented

6. MONITORING AND EVALUATION OFFICER  (1)

This position reports to the Regional Clinical & Strategic Information Coordinator

Duties and Responsibilities.

The M&E coordinator is responsible in coordinating program monitoring and reporting activities for C&T, TB/HIV and PMTCT programs.

Provide technical assistance in strengthening the national M&E system for both care and treatment and PMTCT

Build capacity of site staff and district clinical monitors to set a functional groundwork for efficient data collection, compilation and timely reporting at site level.

Develop and implement monitoring and evaluation framework of the organization including indicator mapping

Develop and implement SOP for how data for each indicator are to be collected, managed, verified and used at each level of the health information system.

Prepare quarterly, semi annual and annual progress within prescribed deadlines

Facilitate utilization of reports at site level and district level for program planning, management and evaluation

Lead the preparation of M&E based quarterly feedback reports to the sub grantees to district partners, and Ministry of health partners.

participate in periodic in data quality assessment activities to track progress in data management at individual sites.

Liaising with the Evaluation and Research coordinator in identifying areas for operational research.

Carry out any other responsibilities as assigned by the Director of Programs.


Required Qualifications

A degree in public health or equivalent. Masters in Public Health will be an added advantage.

Previous work experience in M&E in HIV related interventions.

Knowledge and skills in various statistical data packages including Epi info, Stata, etc is very essential

Computer literacy, with comfortable working experience with the basic Microsoft packages (Word, Excel & power point, and Access).

Skills:

o  Excellent written and oral communication in English and Kiswahili


o Ability to work under pressure and timely meet deadlines o Ability to plan, implement independently or in a team

7. MATERNAL AND CHILD HEALTH OFFICER (1)

Reports to the Regional Clinical and Strategic Information Coordinator

Dutie and Responsibilities:

The MCHC is responsible for ensuring that MDH supported sites meets national standard for PMTCT, pediatric care and maternal health improvement initiatives through implementation of different planned activities.

Ensures that MDH supported sites implement integrated and comprehensive package of PMTCT, and paediatric HIV/AIDS care and treatment services at all levels through various activities.

Play key role in the development of proposals, budgets, work plans and reports related to MDH's Maternal and Child health including PMTCT, EID and pediatric care and treatment activities
Prepare timely quarterly, semiannually and annually narrative reports .

Actively participate and advise management in solicitation and writing of proposals for new grants/ business development on maternal and child health improvement initiatives

Identify priority questions for operational research and carry out OR to guide on best practices in program implementation

Conduct various trainings related to maternal and child health improving initiatives including PMTCT, EID, and pediatric care and treatment

Requirements.

Education:
Medical Doctor degree

Master's in Public Health is an asset

Experience

3 years of experience working HIV prevention preferably PMTCT and EID programs

At least five years of proven experience in HIV and maternal and child health-project management in the design, administration, management and implementation of international health programs in developing countries, including supervision, M&E and reporting

Proven experience in the development of quality improvement tools for PMTCT and pediatric care and treatment

Proven experience in the writing of abstracts, proposals and reports

Skills:
Excellent written and oral communication in English and Kiswahili

Experience in computer software applications such as MS Word, Excel, and the Internet.

Ability to work under pressure and meet deadlines
8.  FINANCE AND ADMINISTRATION OFFICER  (1)

This position reports to the Regional Project Manager

Duties and Responsibilities:

Implement approved personnel and administration policies.

Carry out all recruitment processes as required.

Keep updated personnel staff files

Administer salaries and other staffs remuneration

Ensure that project financial reports are prepared in a timely manner and expenses are monitored against budget.

Ensure new contracts are both signed by participating partners

Ensure that the company financial policies and procedures and other SOPs are followed and are met to the standards

Check all payments requests with a view of enforcing internal controls for all payments.

Monitor cash balances of accounts and ensures availability of cash to meet operational needs per the approved forecasts.

Prepare journal vouchers for all transactions, accurately and on time. Also examine all office transaction documents to ensure full compliance with donor regulations, company policies and procedures as well as other underlying requirements.

Coordinate t external and internal audit works

Prepare staff payroll and ensures all statutory returns such as PAYE, NSSF & SDL are submitted/paid on time.

Oversee all bank transactions, including withdrawing cash, depositing receipts and other functions.

Ensure the adequacy of supporting documents and the accuracy of coding for program, project and other expenses.

Ensure that all expenditures are recorded with correct account and review the same on a monthly basis and make necessary corrections.

Prepare timely and accurate month-end financial reports Keeping inventory register for all assets

Providing financial, audit and administrative support to sub grantees

Do any other work related duty as asked by the immediate supervisor.

Required Qualification.

Education:
Bachelor degree in accounting/finance

CPA and masters will be an added advantage
Experience:

At least 3 years work experience in similar or related field.
Skills:

Ability to use various accounting softwares

Report writing skills

9. GRANTS OFFICER. (1)
Reports to the Regional Project Manager

Duties and Responsibilities:

Manage existing sub grants by tracking, developing internal reporting systems working with staff to ensure project or program is meeting proposal conditions and expectations
Responsible for pre award budget development and post award rebudgeting

Accurate and timely submission of all grant budgets

Preparation of grant applications; submission and tracking of grant applications; liaise with MDH management, principle investigators, funders and subcontract institutions to coordinate grant application

Monitoring grant expenditures to budgets; preparation of monthly budget reconciliations and updates

Reporting on key grant performance indicators

Review of sub grantees' financial requests
Preparation of grant specific financial reports including close-out financial reports
Coordination of timely effort reporting (Level of effort) and cost allocation

Submission of timely sub grantee payroll changes for authorization

Preparation for grant specific and or general purpose audits, including audit planning and preparation, assisting auditors with field work and timely resolution of audit issues

Any other duties as prescribed by supervisor.

Required Qualifications:

Education – A minimum of Bachelor Degree in Business Administration or a relevant field

Experience – A minimum of three years in grant management or

Supervisory and experience in budget development.
Skills –

o Knowledge of grant funding policies and procedures and applicable local and USG regulations
o  Organizing resources, establishing priorities and meeting deadlines

o Computer experience including spread sheet and database software skills o Excellent oral and written communication skills
o  Knowledge of administering contracts and agreements

o Ability to coordinate the development and submission of funding proposals, to make administrational decisions and judgements, provide technical advice and work independently with minimal supervision.

10. PROJECT ACCOUNTANT   ( 1 )

This position reports to the Finance and Administration Officer

Duties and Responsibilities.

Processing duly approved disbursements of both cash and banking adherence to policy and procedures.

Ensuring that all payment requisitions are complete with all the necessary support documentation such as pro-forma invoices/bids, local purchase order, selection minutes, delivery notes, tax invoices, etc. before making payment. Also, ensuring that all payments are properly coded and cancelled by PAID stamp.
Recording and posting of approved financial transactions into the accounting system

Making and processing advance payments including but not limited to travel advances, sub contractors/grantee advances, etc.

Ensuring office costs are identified and correctly apportioned and charged to the respective projects/donors and other costs centers.

Performing day to day banking activities and Report and highlight items of attentions to the management.

Maintaining of accounting records and filling them in an appropriate manner.

Assist in budgeting preparation process for the program and assist out in preparation of monthly and quarterly expenditure reports.

Accurate, timely and efficient preparation of payroll as approved ensuring compliance with internal guidance and laid down policies & procedures.

Prepare monthly statutory returns e.g. PAYE and Statutory contributions in a timely and accurate manner and to ensure all filing is appropriately done.

Prepare and follow up tax exemption processes for the organization, Management and Development for Health. Prepare MDH annual returns for filing with TRA

Ensure adherence to accounting and financial standards as per IFRS, ISA and Tanzania legislation, with comprehensive internal policies and procedures.

Perform any other task as assigned by Finance Manager

Required Qualification

Education and Experience:

University degree in Business, Finance, Administration or Accounting

At least 2 years experience in accounting job.

Professional qualification would be an added advantage

Knowledge, skills and abilities

The Incumbent must have proficient knowledge in the following areas:

Knowledge and experience on accounts payable, receivable, cash, bank, and maintaining general ledger.

Ability to maintain a high level of accuracy in preparing financial and accounting information.

Ability to maintain confidentiality concerning financial and employees/vendors files.

Practical knowledge and skills in Payroll preparations.

Excellent interpersonal skills, bookkeeping skills, attention to details.

Skills in running any accounting software and the general computer literacy

Ability to manage time and observing deadlines

Honest and trustworthy, respectful and depict sound work ethics.

11. PROJECT ADMINISTRATIVE OFFICER.  ( 1 )

This position reports to the Finance and administrative Officer

Duties and Responsibilities:


Manages and makes personnel recommendation for decisions on staff under administration division in terms of the recruitment, professional development, performance appraisal, and training needs of the facility, procurement and supply chain department.

Oversees and supervises the daily performance of these units giving required mentoring and support to improve performance and carry out performance evaluation to subordinates.

Supervises and oversees procurement processes and provide secretarial services to the evaluation committee as well as tender board at regional level. Procurement processes include but not limited to the planning, budgeting, requisitioning, competitive price search and tendering, evaluation, selection, award, contracting, delivery, inspection and verification of goods and services.

Reviews, analyses, researches and recommends to the management on cost cut and cost savings strategies in order to realize more targets and increase operational efficiency.

Develops procurement plan on a regular basis based on work plan and budgets and ensures that procurement for program and operations are executed within the approved budget and within the prescribed time with high degree of professionalism. Also, ensuring donor terms and conditions are complied in executing authorized projects.

Works closely with finance department and implementing partners in maintenance of fixed assets or inventory register. Organizes and participates in stock taking and analyse and reconcile variances. Performs periodic cost analysis of the organization properties and advice the management accordingly

Does any other job related activity as given by the senior officials.

Required Qualifications:

Education

A Bachelor's degree in Business Administration or related field. A Masters degree is an added advantage.

Should be registered with The Procurement & Supplies Professionals and Technicians Board .

Experience

At least 5 years of experience in logistics administration and operations in a recognized organization.

Experience in managing facility and program logistics in donor funded Projects is an added advantage.

Skills

Good communications skills with fluency in spoken and written English and Swahili.

Good knowledge in computer software applications such as MS Word, Excel, and the Internet.

Ability to plan, develop and work both independently and as part of a team

A person of high level integrity and truthfulness
Hardworking and ready to work under pressure to meet deadlines

12. ADMINISTRATIVE ASSISTANT ( 1 )
The position reports to Project Administrative Officer

Duties and Responsibilities.

Responsble for the general and smooth running of all affice activities.

Receiving administrative concerns from staff and reporting them to respective departments

Receiving visitors, listen to their needs and direct them accordingly.

Receiveng phone calls and making calls to facilitate communication between MDH office and other external places

Receiving letters, sorting them out and distributing them accordingly.
Supervising office attendants and advising them accordingly.

Allocating rooms for meetings and trainings as well as making bookings for hotels, travels and conference places.

Listening to drivers' needs of officers' trips

Doing any other job related activities as asked by supervisor.

Qualifications.
Form 4 or Form 6 education

At least 2 years experience in office management
Good customer care skills
Ability to work long hours even after office hours

Knowledge of computer use at least microsoft word, excel, internet and power point etc

13. DRIVER  ( 3 )
This position reports to the Project Administrative Officer.

Duties and Responsibilities.
To drive project vehicle safely for transporting authorized personnel/passengers.

Maintain a clean record of all journeys, daily mileage, fuel consumption, oil changes and greasing.

Ensure day to day maintenance of the assigned vehicle, perform minor repairs and report all required repairs and ensure the vehicle is kept clean at all times.

Ensure all necessary steps required by laws and regulations are taken in case of involvement in accident and to report such accident immediately to transport officer or police.

MDH driver must observe the security procedures for the vehicles parking and make sure they are properly locked when parked and always parked in well recognized, specified and authorized areas.

Make sure running kilometers are equivalent to the fuel given, and no

unnecessary movement made, unless assigned by immediate supervisor.

Ensure that all accessories of the vehicles are maintained and checked at all times.

MDH driver reports to the Transport Officer/Supervisor once he/she returns from any assigned route.

He will make sure that his/her Driving License is valid and the vehicle's insurance up to date all the time.

Perform all other duties as may be assigned by the transport officer/supervisor.

Required Qualifications

Secondary School education is essential
Holder of Driving Certificate from a credible institution
At least 3 years of work experience in similar position.
Keen on the well being of the organization vehicle
Ability to record trips in a log book as trained/ required

Ability to work long hours

14. OFFICE ATTENDANT.  (1 )
This position reports to the Administrative Assistant.

Duties and Responsibilities

Maintain general safety and security, by being visible in the environment

Maintain appearance and overall facility environment by completing daily tasks

Manage equipment inventory by checking in/out items to members and reporting lost or damaged equipment

Supervise users to ensure the facilities, equipment and supplies are used in a safe, responsible manner; address personal actions that are considered inappropriate as per policies set

Needed qualifications and experience
Secondary school education
A certificate from VETA or any training institution is an advantage.

At least 3 years work experience in similar position.

TO APPLY:

Interested candidates for the above positions should submit an application letter indicating the position applied for, a copy of their CV, and names and contact information (email addresses and telephone numbers) of three referees.

Applications should be submitted by Wednesday, 30th July, 2014 to the Human Resource Manager through e-mail  mdh@mdh-tz.org or through P.O. Box 79810 Dar es Salaam, Tanzania or by hand at our Mikocheni Office.

Kindly note that only shortlisted applicants will be contacted.



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