Posting Title:
BILINGUAL SECRETARY (for roster purposes), FS3
Job Code Title:
ADMINISTRATIVE ASSISTANT
Department/ Office
International Residual Mechanism for Criminal Tribunals
Duty Station
ARUSHA
Posting Period
10 July 2014-9 August 2014
Job Opening number
14-ADM-RMT-36306-R-ARUSHA (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.
Organizational Setting and Reporting
The post is located in the Office of the Prosecutor (OTP) of the Mechanism for International Criminal Tribunals (MICT), ICTR Branch, Arusha. The incumbent will work under the direct supervision of the Senior Trial Attorney and the general supervision of the Officer in Charge/Senior Legal Officer.
Responsibilities
The incumbent will perform the following duties:
1. Draft routine correspondence and reports;
2. Transcribe from tapes, direct dictation or handwritten drafts English and French documents, reports, letters, memoranda, speeches and other material. Correct and edit text according to the changes indicated by the proof-reader. Check completed work for quality of presentation and proofread for correct grammar, punctuation, spelling, etc;
3. Provide secretarial support to staff members of the trial team;
4. Maintain a log of work produced and provide statistics as required. Respond to enquiries regarding the status of tasks and the expected date of completion;
5. Assist the team to schedule and arrange meetings and assist in taking notes during these meetings;
6. Maintain files of rules, regulations, administrative instructions, correspondence and other related documentation in a proper filing system;
7. Assist members of the trial team with their travel arrangements on missions;
8. Photocopy and distribute reports and other documents;
9. Perform other related duties as assigned.
Competencies
Professionalism: Ability to perform a broad range of secretarial and administrative functions and very good knowledge of relevant operational and administrative policies, practices and procedures including records management/filing procedures. Very good knowledge of UN office procedures. Excellent typing and computer skills. Telephone/receptionist skills. Very good drafting and editing skills. Experience dealing with confidential information. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent. Additional training in the field of secretarial functions, administration or related area would be an added advantage.
Work Experience
At least four years of experience in administrative and/or secretarial services, including relevant experience acquired within the United Nations common system or other similar international organization. Relevant experience at an international criminal tribunal is desirable.
Languages
Fluency in English and French (both oral and written) is required.
Assessment Method
Evaluation of qualified applicants may include a written assessment which may be followed by a competency-based interview.
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