OFFICE MANAGEMENT SECRETARY - 5 POSTS AT TANESCO

The Tanzania Electric Supply Company (TANESCO) is focusing on increasing the outreach and service quality of its Energy products for Tanzania people. Next to its current passion as a leading provider of electricity is to be more efficient customer focused utility for Tanzania and beyond. The Company has the largest electricity generation, transmission and distribution network in Tanzania. In order to reach its goals, the Company will, in the coming years invest heavily in its generation, transmission and distribution network, its business systems and human capital.

Specific attributes for the Positions to be filled:

All Candidates must:

• Demonstrate outstanding performance track record;
• Demonstrate highest degree of integrity;
• Possess good communication and interpersonal skills;
• Be self-driven and capable of working with minimal supervision;
• Be capable of delivering expected results and ability to work under pressure with tight deadlines;
• Must be Computer literate.

OFFICE MANAGEMENT SECRETARY - 5 POSTS REPORTING TO: DEPARTMENT MANAGER

POSITION OBJECTIVE

Manage and maintain the office of the Manager to ensure smooth operations that reflects the business objective of the Department.

Specific Duties and Responsibilities:

Specifically you will be responsible for ensuring that you:

• Type and draft various documents accurately on time and in accordance with the specific needs for which the document is required
• Effective maintenance of electronic and manual filing systems and updated index to ensure proper maintenance of records and easy retrieval of documents
• Receive and dispatch all department correspondence and documents
• Make travel arrangements for the Manager and other staff in the department.
• Performs administrative and clerical functions as assigned by the Manager

• Maintain a diary of appointment, advice and remind the Manager of the same to ensure smooth running of the office
• Respond to all enquiries to ensure informative replies to stakeholders.
• Prepare purchase requisition to ensure adequate availability of office supplies at all times.
• Prepare materials for conferences and meetings when required as assigned by the Manager
• Manage office equipment and machines, i.e. Computer, Typewriter, Photocopier machines and Fax messages to ensure performance is maintained.
• Supervise the dispatching and receiving of reports, parcels and letters to ensure good management of the office.
• Attending visitors to ensure that they are friendly received and attended to.
• Performs administrative and clerical functions as assigned by the Manager

ACADEMIC QUALIFICATIONS:

• Holder of Form four/Form six certificate
• Diploma in Secretarial or full secretarial certificate.

1. Typing speed 50WPM (Stage III).
2. Office Practice stage II
3. Secretarial duties stage II
4. English stage II
5. Shorthand /Hatimkato 80/100

• Fluent in both English and Kiswahili
• Management Development for Executive Assistants (MDA) Level 1 or 2 from a recognized institution will be an added advantage

Experience and Skills you must posses

• 3 - 5 years experience

• Communication skills
• Customer care skills
• Conversant with Computer Applications

REMUNERATION

An attractive compensation package based on performance and commensurate with the responsibility will apply to the successful candidates. All positions terms of employment are performance based fixed contract.

HOW TO APPLY

Interested Tanzanian nationals should apply by sending a brief application letter, clearly stating why you should be considered for the position and how you will add value. With the letter, concise curriculum vitae should be enclosed showing briefly your achievements /accomplishments for you to be considered for the position.

Applications should reach the undersigned not later than 14 days after initial appearance of this advert;

First Appearance: 11^th November 2014

Applications Deadline: 25^th November, 2014

Phone calls, walk in soliciting for these positions will automatically lead to disqualifications.Only shortlisted candidates will be contacted for interview.

Applications should be addressed to;

SENIOR MANAGER HUMAN RESOURCES,

TANESCO LTD UMEME PARK,

UBUNGO P. O. BOX 9024

DAR ES SALAAM