Programme Assistant - International Organization for Migration

VACANCY NOTICE 2014-20

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

Duty Station: Regional Office in Brussels, Belgium
Position title: Programme Assistant
Organizational Unit: Regional Implementation Unit (RIU)
Type of Appointment: One Year Fixed Term Contract (with possibility of extension)
Classification: G4
Estimated Starting Date: asap
Reference Code: VN 2014-20

General functions

The International Organization for Migration has been entrusted by the European Commission to implement the programme, "Action Supporting ACP-EU Cooperation on Migration and Development" to uphold cooperation between the EU and African, Caribbean and Pacific (ACP) countries on migration issues. The Action is implemented by a team based in Brussels and in five IOM Regional Offices (ROs).

Under the supervision of the Head of the Regional Implementation Unit (RIU) and in closecoordination with the Brussels- based Programme/Action Officers for Sub-Saharan Africa and for the Caribbean Pacific, the incumbent will support the implementation of activities of the programme.

In particular, s/he will have the following responsibilities:

1. Assist the Brussels-based Programme/Action Officers in the setting up and maintenance of the database of migration experts, their identification and contracting of consultancy services, ;
2. Assist the Brussels-based Programme/Action Officers in the process of responding to the requests of ACP governments for technical assistance by acknowledging receipt, helping their assessment and ranking, and carrying out related tasks;
3. Assist the organization of events and meetings of the staff involved in the Action and to provide logistic support for travels of the Head of Unit and the Brussels-based Programme/Action Officers with the support of RO Brussels accounting and finance staff;
4. Provide support for the maintenance of the South-South Migration Network by helping the exchange of information within the network and the publication of periodic newsletters, updating of web pages and the social media profiles of the network;
5. Act as assistant to the Head of the RIU on matters related to the ACP-EU Action (agenda, meeting requests, preparation of documentation, filing, travel support, etc.);
6. As needed, assist the RIU with diverse tasks related to the ACP-EU Action including typing documents and reports of missions and meetings, filing documents and copying/editing and proofreading documents or publications;

7. Perform any other duties as may be assigned by the Head of the RIU.

Desirable Competencies:

Behavioural

a) Takes responsibility and manages constructive criticism; b) Establishes and maintains effective working relationships with clients and stakeholders to meet resource needs of IOM c) Promotes continuous learning and contributes to colleagues' learning d) Writes and communicates clearly and effectively, adapting wording and style to the intended audience e) Proactively develops new ways to resolve problems f) Works effectively with people from different cultures by adapting to relevant cultural contexts g) Displays mastery of subject matter h) Actively contributes to an effective, collegial, and agreeable team environment. Contributes to, and follows team objectives i) Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; j) Displays awareness of relevant technological solutions.

Technical

a) Effectively applies knowledge of migration issues within organizational context;

Education and Experience:

a) Secondary school diploma. Bachelor Degree in Political or Social Sciences or
related field a distinct advantage; b) Minimum four years of working experience in an international environment; c) Experience in independently carrying out tasks to support the implementation of projects ; d) Knowledge of migration issues and experience working with the EU institutions a distinct advantage e) Ability to draft clearly and concisely in English and French. ; f) Good level of computer literacy.

Languages

Fluency in oral and written English and French required. Fluency in Spanish and Portuguese is an advantage.

Note:

1. IOM encourages applications from qualified female applicants and members of diaspora
2. Post is subject to local recruitment

Method of Application:

Applications (CV and motivation/cover letter) should be addressed to robrusselsrmhr@iom.intquoting the above vacancy notice number

Closing date: 8 October 2014