Corporate and Staffing Officer

UKREP - United Kingdom Permanent Representation to the European Union

Brussels, Belgium

The UK Permanent Representation is looking for an Corporate and Staffing Support Officer to provide administrative support to UKREP's Deputy Head of Mission practical support to UK secondees to the EU institutions.

This is an excellent opportunity for a confident and outgoing individual who likes working in a team, and meeting and helping new people. You will enjoy a unique insight into how the Permanent Representation works, from the day to day running to the corporate oversight and decisions of the Ambassador and senior management teams. And you will play a key role in helping civil servants coming from the UK to find their feet in Brussels and settle into their new lives.

The nature of this job means that you will need to work closely with two teams, and develop contacts across the Permanent Representation.

Responsibilities:

The job holder will provide UKREP's Deputy Head of Mission with varied support on corporate issues as business needs require, including:

• Internal communications: Responsibility for managing UKREP's intranet site, people directory and e-filing systems;
• Liaising with senior management to ensure robust succession planning of staff and delivery of good quality staff induction procedures;
• Organisation of UKREP events;
• Co-ordination of UKREP Learning and Development programme for staff;
• Other administrative and general support for the rest of the Political and Staffing team as required, including helping to organise visits and to cover for other team members during absences.

The job holder will also support the Corporate Services team as business needs require, including:

• Responsibility for delivery of practical support to British Seconded National Experts (SNEs) posted to the EU Institutions;
• Liaison with the various Brussels communes concerning registration of SNEs;
• Accompanying new arrivals to the commune and assisting them with their registration;
• Assisting SNEs with their healthcare registration;
• Advising SNEs on how to approach/where to look for advice on any issues raised;
• Providing general office and administrative support to the Team which supports UK-based staff, including information management and record keeping.

Essential skills & competences:

Essential on arrival:

• Excellent organisational skills;
• Good IT skills;
• Flexibility and discretion;
• Fluent command of English and French (both oral and written).

Able to demonstrate abilities in the following key competency areas:

Competence 1: Collaborating and Partnering
Competence 2: Delivering at Pace
Competence 3: Making Effective Decisions
Competence 4: Delivering a Quality Service

Desirable skills:

• Excellent/good spoken and written Flemish would be highly desirable;
• A driving licence would be helpful.

The successful applicant will have the opportunity to attend the full range of UKREP excellence training courses.

This position will be filled on a fixed term contract.

Taxable gross monthly salary: € 2286.10

Applicants must be legally entitled to work in Belgium at the point of application.

Applications with a full CV and cover letter in English outlining how you meet the essential and desirable skills and competencies should be sent to the Recruitment Officer, Corporate Services Benelux, British Embassy, Avenue d'Auderghem 10 B-1040 Brussels or brussels.recruitment@fco.gov.uk by 4pm on Monday 06 October 2014. If applying by email, you should include your full name in the message title and your email and attachments must not exceed 300kB in size. We expect to hold interviews soon after the closing date with a view to the successful applicant starting work as soon as possible subject to security clearance and administrative processes.

Please note that, due to the large volume of applications that we receive; only applicants selected for interview will be contacted.

"The UK Representation to the EU is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference."

"Staff recruited locally by the UK Representation to the EU in Belgium are subject to Terms and Conditions of Service according to local Belgian employment law."