Purchasing Agent (Re-Advertised)

Closing date of the position: July 16, 2014

ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Embassy is seeking an individual for the position of Purchasing Agent in General Service Office (GSO).

BASIC FUNCTION OF POSITION

Prepares General Services Administration (GSA) and other requisitions for supplies. Processes and follows up requisitions for prompt action by suppliers.

Issues and delivers supplies as requested by individuals with the Embassy.

MAJOR DUTIES AND RESPONSIBILITIES:45%

Receives procurement requests from GSOs, Procurement Agents and Customers. Determines type of action necessary and sources from which the request can be satisfied; This includes soliciting bids and negotiating prices of commodities. Process petty cash Purchases for prompt delivery to customers through Embassy warehouse.

 25%

Prepares purchase orders for items to be obtained from local market and other sources. Requests bids or quotations by Telephone, correspondence, advertisement and personally.

 15%

Processes and follows up requests for prompt action by Suppliers. Reviews price responses and recommends the best offer. Establish and maintain frequent petty cash suppliers contacts, reviews their capabilities and promptness.

 5%

Often visits bidder's establishment in order to better determine capabilities and to negotiate price and other Conditions.10%

Purchase electricity and LUKU tokens for residences.

QUALIFICATIONS REQUIRED

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

1. Education: Completion of Secondary School is required.
2. Prior Work Experience: Two years experience in procurement and in supplies required.
3. Language Proficiency: Level III (good working knowledge) in English and level IV (fluent) in Kiswahili (speaking, writing and reading) is required.
4. Knowledge: Knowledge of General Services Administration (GSA) and local procurement regulations; also inventory control. Knowledge of local commodity service sources.
5. Skills and Abilities: Proficiency in operating Microsoft Word, Excel and Access and driver's license.

SELECTION PROCESS

When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application. 

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.

TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or


2. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant's work experience attached as a separate sheet; or


3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus


4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.


5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE. 

Failure to do so will result in an incomplete application.

A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known) 
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number) 
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No) 
K. Special Accommodations the Mission needs to provide 
L. If applying for position that includes driving a U.S. Government vehicle, Driver's License Class / Type 
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location) 
O. U.S. Eligible Family Member and Veterans Hiring Preference 
P. Education 
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills 
S. Work Experience
T. References

SUBMIT APPLICATION TO

American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam

POINT OF CONTACT

Telephone: 229 4000, Ext: 4137/4148/4233/4024
Fax: 2294726 or 2294970

CLOSING DATE OF THE POSITION: July 16, 2014