General Description of the Role:
The purpose of internal audit and donor compliance functions within GOAL are to work with senior management to continually review and develop sufficient systems of internal control in order to manage the respective risks that the charity faces and thereby protecting all stakeholders.
The Roving Internal Auditor (RIA) is part of a roving team and reports to the Internal Audit Manager (IAM). The RIA will be responsible for regular auditing of GOAL country programmes and operations to ensure compliance with GOAL and donor rules and regulations. In particular, the audits will assess whether GOAL's systems of internal controls are adequate and identify improvements where necessary across all departments, including Programmes, Finance, Logistics, HR and IT.
Duties of the role:
- To be familiar with and adhere to the standard of GOAL's procedures and policies in relation to Logistics, Finance, HR and Programs as set out in the following manuals and guidelines
- To be familiar with and ensure adherence to GOAL's major institutional donor rules and regulations in relation to Logistics, Finance, HR and Programs as set out in grant agreements and through GOAL's donor guidelines and training materials (as and when required based on assigned donors).
- Prepare, agree and coordinate periodic Internal Audit & Donor Compliance plans, to be reviewed and reassessed at least 6 monthly, in consultation with the IAM, Donor Compliance Manager (DCM) and in-country management.
- In conjunction with the IAM and DCM, manage and undertake internal audits in field offices as described in the plan, with particular emphasis on; transaction testing, cash management, float transaction testing, procurement, asset management, stock keeping, vehicle operations, personnel management, beneficiary distributions and records, and general donor compliance.
- Ensure effective risk management in each country and attend Senior Management Team (SMT) / Risk Committee meetings in countries if possible, during Internal Audit visits.
- Provide recommendations to in-country SMT, where necessary, on improvements to be made in internal controls and systems.
- Discuss findings of audit with in-country SMT in advance of finalising Audit Report and incorporate their comments.
- Management of in-country Internal Auditors/Donor Compliance Officers (DCOs) and their plans.
- Provide donor compliance support to field staff (while in-country and remotely if necessary). 'Support' may include, among other tasks, responding to ad hoc queries from all departments in relation to donor specific queries. This too may require research into donor regulations and/or consultation with the HQ DCM.
- Conduct any ad-hoc internal audit, compliance and financial investigation assignments as requested by the IAM and Audit & Risk Committee.
- Assume the role of in-country Internal Auditor/DCO in a field on a short term basis where a gap in resources arises.
- Perform other audit/compliance oriented tasks as requested by the IAM
- Review the in-country quarterly Donor Compliance Checklists and ensure issues identified are documented on an issues log (along with any additional internal audit issues identified) as well as action required and any advice/suggestions on possible improvements. Any tasks overlapping with internal audit to simply be documented on compliance report rather than re-performed
- Produce audit reports for presentation to the IAM, Audit & Risk Committee and country SMT with an assessment of internal controls in the field, including policies & procedures, reporting, business planning & budgeting, self-assurance and risk management. All findings and issues identified during the audits, with appropriate recommendation and actions, will be maintained in issues logs, to be followed through until all issues have been fully addressed
Education/Experience:
- Minimum 3 years post-qualification experience (being a member of a recognised professional institute eg ACA, ACCA, CIMA & CPA), preferably with at least 1 year within audit
- International experience a must
- Experience within other NGOs or in the development / humanitarian sector, with knowledge of donor rules and regulation, is preferred but not essential.
- Excellent communication skills in English both verbally and in writing
- Good computer skills in Microsoft Word, Microsoft Excel, and experience in accounting packages. Knowledge of SAGE would be an advantage.
- Ability to learn new systems and IT software quickly and effectively
- Organised and flexible, ability to respond to changing priorities
- Strong attention to detail
- Willingness to travel to field sites on a regular basis. At least 80% of the job holder's time will need to be spent on in-country audits, in a variety of different countries.
- Ability to work with people from operations, programs and finance backgrounds in a multi-cultural environment
This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document.
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